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Minutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMIS5IONERS MONDAY, AUGUST 6, 2012: The Grant County Commissioners session began at 8:go a.m. with all Commissioners in attendance. 8:go a.m. — 9:0o a.m. Elected Official Roundtable Meeting 9:0o a.m. — 9:5o a.m. J Stricl�ler, ASC Update and MISC BOCC Action A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items i through � on the ASC Agenda as presented. Item 8 did not arrive for signature. The motion passed unanimously. i. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) 2. Amendment #2 to NCWRSN-Grant County Community Mental Health Services, STATE-ONLY Agreement, for the purposes of revising Sections 3,10, and 12. (Approved, although duplicated from the July 24, 2oi2 agenda). g. Amendment #2 to NCWRSN-Grant County Community Mental Health Services, MEllICAID Agreement, for the purposes of revising Sections g, 6-8, ii,13, i4, and i�. (Approved, although duplicated from the July 24, 2oa2 agenda). 4. Grant County Request #29 on Homeless Prevention and Rapid Re- Housing Program (HPRP) Contract #10-4611i-6o8 with the Department of Commerce in the amount of $g,242.�i. (Approved) 5. Grant County's Request for Reimbursement #3 on Washington State Department of Cornmerce Housing and Essential Needs (HEN) Grant No. i1-462o4-5ii, administered through the Grant County Housing Authority, in the amount of $i2,688.i�. (Approved) 6. , Grant County Payment Request #� to Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. i2-46io8- io, administered through the Grant County Housing Authority, in the amount of $i2,592.i6. (Approved) �. Revisit of July 24, 2012 action on request for legal funds and to defend and indemnify Chief Investigator Jerry Jasman in a lawsuit filed by Prosecutor D. Angus Lee. (Based on legal advice from the Prosecuting Attorney's Office, the Board is reversing its July 24, 2oi2 approval and is now denying this request). 8. Anticipatingr Lease Addendum to Lease Agreement (Commercial Purposes) between Grant County and Kevin and Tanya Lakoduk for the premises located at 457 ist Ave. N. in Ephrata, Washington. The Addendum extends the term of the Lease Agreement from February 28, 2o1g to July 31, 2013. (Did not arrive for signature) io:oo a.m. — io:i5 a.m. Commissioners Office Safety Meeting COMMISSI(}NERS' AUGUST (a, 2o121vIINUTES Page 2 of 6 io:go a.m. — io:45 a.m. Citizen Public Comment Period Kevin Lalcodulz, owner of property currently being Ieased by Grant County that the Department of Community Develapment currently occupies, came to discuss the lease addendnrn. In the TERM section, there is a sentence where the lessee shalJ have the optian ta extend the Lease Terin for an additianal six months. He does �ot believe this is necessary. The Commissioners stated they will have this line removed prior to signing. �2:0o p.m. — x:oo p.m. 1:1� p.lYl. - 2:(}O p.ill. x:3o p.m. — 2:3o p.rn. 2:0o p.m. — 2:5o p.m 3;0o p.m. — q:go p.m. Elected Official and Department Head Monthly Luncheon B Warren, Urant Integrated Services Update C Swartz at MACC Finance Cornmittee Meeting (Armory Building, Moses Lake) T Hechler, Huma� Resources U�date C Carter at Kal:ana Tour (Ephrata Plant) TUESI?AY, AUGU�T 74 zo12. g:go a.m. — 9:4� a.m. Consent Agenda (Iterns � through 8) A motion was made by Cammissianex Swartz, seconded by Cammissioner Carter, to approve items 1 through 9 an the Consent Agenda as presented. The motion passed unanimo�sly. Cl7MMISSIONERS OFFICE 1. Connmissianers fJffice and Public Defense Vouchers (Appraved} 2. Contract E12-�go Amendment A-Revised between Washington State Military Department and the Multi Agency Communications Center (MACC) far the L9x:t Enhanced 911 service. (Approved) GRANT INTEGRATEI3 SERVICES — PARC DIVISICIN 3. Request for expenditure approval in the amount of $2,2ao.00 to provide activities and food in recognition of National Recovery Month. (Approved) SHERII'F'S tJFFICE 4. Budget Exiension request in the amount of $9,00a.ao to caver the cost of leasing an office building located at 1z3o Berschatier Industrial Pax•k, Ephrata, WA. (Appraved, the public hearing has been set for Septeamber 4, 2032 at g:go pm) COMMISSIONERS' AUGUST 6, 2012 MINUTES Page g of 6 DISTRICT COURT 5. Budget Extension request in the amount of $4,500,0o to purchase 3- new intercom units from Graybar for each of their separate front counter windows. (Approved, the public hearing has been set for September 4, 2012 at g:go pm) FAIRGROUNDS 6. Request to purchase an alarm system from Moses Lalce Security in the amount of $i,5i6.00 using Fairgrounds Bond monies. (Approved) �. Request to purchase 10o ecology blocics from Central Washington Excavating in the amount of $4,500.0o to be used for improving parking, security, and containment, using Fairgrounds Bond monies. (Approved) 8. Request for emergency septic repair services from the following: (All g approved) a. Septic Pumping from Basin Septic Services in the amount of $2�427•75� b. Septic Repair from Basin Septic Services in the amount of $2�174.1g, and c. Ecology Blocks from Central Washington Excavation in the amount of $4�855•50• HUMAN RESOURCES 9. Out of State travel request to attend a NEOGOV Customer Conference October 17-19, 2012 in Las Vegas, NV; and cancel a previous travel request to attend the IPMA / HR Annual Training Conference from September io-1z, 2012 in Nashville, TN. (Approved) 10:0o a.m. — io:2o a.m. Open Record Public Hearing, N. Douglas and Marjorie Storey Open Space Application The Commissioners held an Open Record Public Hearing to consider an Application for Classification or Reclassification Open Space Land Ch. 84•34RCW for a parcel owned by N. Douglas and Marjorie Storey. The corner piece of property (Parcel# 16198000) is located at 947 Skokie Rd NW, Soap Lake, WA 9885i. He would lilce this parcel to be placed as Open Space Conservation Agriculture. Commissioner Swartz moved to close the public comment portion of the hearing, Commissioner Carter seconded and the motion passed unanimously. Commissioner Carter moved to approve the reclassification as presented. Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (Approved) io:go a.m. — io:5o a.m. L Stoltman, Conservation District Update ii:oo a.m. — ii:10 a.m. Open Record Public Hearing, Crescent Bay Apartments Amendment to Master Planned Resort The Commissioners held an Open Record Public Hearing to consider an amendment to an existing Master Planned Resort to convert an existing 1q. unit motel to i4 condominium units in Crescent Bay Resort. The project site is within Crescent Bay Resort located at 23��2 NW Crescent Bay Drive, Quincy, WA. The property is located in S i8, T 2o N, R 2g E, W.M. Grant County, WA (Parcel #x4-i285-840). COMMISSIONERS' AUGUST 6, 2oi2 MINUTES Page 4 of 6 Dorothy Blacic, Senior Planner discussed the application. Commissioner Swartz moved to close the public comment portion of the hearing. Commissioner Carter seconded and the motion passed unanimously. Commissioner Carter moved to uphold the recommendatiori of the Planning Commission and approve the Master Planned Resort recognizing the 10 Findings of Fact as presented. Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (Approved, Resolution No. i2-o49-CC) ii:io a.m. — xi:2o a.m. Open Record Public Hearing, Crescent Bay Apartments Amendment to Planned Unit Development The Commissioners held a Closed Record Public Hearing to consider an amendment to an existing Planned Unit Development to convert an existing i4 unit motel to i4 condominium units in Crescent Bay Resort. The project site is within Crescent Bay Resort located at 23��2 NW Crescent Bay Drive, Quincy, WA. The property is located in S 18, T 2o N, R 23 E, W.M. Grant County, WA (Parcel #i4-1285-840). Dorothy Blacle, Senior Planner discussed the application. Commissioner Carter moved to uphold the recommendation of the Planning Commission and approve the Master Planned Resort recognizing the 2 Conditions of Approval and 2i Findings of Fact as presented. Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (1�pproved, Resolution No, i2-ogo-CC) i:3o p.m. — 2:2o p.m. D Pohle, Public Works Update i. Authorization to Call for Bids for the Neva Lake Road project with a bid opening date of August z8, 2oi2 at 1:3o pm. (Approved) 2. Final Prospectii for RAP (Rural Arterial Program) grant monies (All 4 approved): a. �-NE (Stratford Rd to M-NE) b. Adams Rd. (SR 28 to Bridge #ggo) c. Martin Rd. (Adams Rd. to H-NW) d. South Frontage Road 3. Execution of Interlocal Agreement between Grant County and Adams County for utilization of each other's services where it is in their mutual interest. (Approved) 2:0o p.m. — 2:2o p.m. Open Record Public Hearing, LBT Enterprises (Nicic Tommer) Franchise Application The Commissioners held an Open Record Public Hearing to consider a Franchise Application request from LBT Enterprises (Nicic Tommer) to construct, operate, and maintain irrigation pipe line for the purpose of irrigating approx. 400-i000 acres located along the main canal noi�th along Adams Rd to Rd i3 NW west 1.25 miles to said property located within S 2 and i1, T 20, R 24; and S 26 and g6, T 21, R 24. Derelc Pohle, Public Works Director discussed the proposal. Commissioner Carter asked the proponent the size of the pipeline. Mr. Tommer sta�ed he wasn't sure at this time but estimates 12-24". Commissioner Carter moved to close the public cornment portion of the hearing. Commissioner Swartz seconded and Che rnotion passed unanimously. Commissioner Swartz moved to approve the recommendation of the Public Works Director and approve the franchise and sign the Order as presented. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. COMMIS�IONERS' AUGUST 6, 2oi2 MINUTES Page 5 of 6 2:25 p.m. — 2:go p.m. Approval request for a Building Permit Application from EK Ranch LLC, 18448 E Desert Aire Dr SW, Desert Aire, WA, to put a manufactured home on this site, hoolc up septic, water, and electricity to new home side and install pads and tie downs. Commissioner approval is necessary because currently the plat states "habitable dwellings are now allowed in this plat. (Approved) 2:3o p.m. — 2:5o p.m. D Lee, Prosecuting Attorney's Office Update Pursuant to RCW 42.go.iio(1)(i) Commissioner Stevens opened an Executive Session at 2:35 p.m. to go unti12:4o p.m. regarding REC Litigation. In attendance were Commissioners Stevens, Carter, Swartz; D. Angus Lee, Prosecuting Attorney, and Lee Pence, Civil Deputy Attorney. Commissioner Stevens closed the session at 2:4o p.m. 3:0o p.m. — 4:0o p.m. 4:0o p.m. —4:go p.m. 4�3o p.m. — 5:0o p.m MISCELLANEOUS ITEMS M Paulson, DSHS Conference Call regarding Grant County RSN Services J Gingrich, Fairgrounds Update Department Head Review As of this date, the Board, by a majority vote, does approve for payment those vouchers certi£ied by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $i,o65,8go.38, as recorded on a listing and made available to the Board. WEDNESDAY. AUGUST 8, 2oi2s 9�3o a.m. —1i:3o a.m. C Carter, Disability Board Meeting ii:3o a.m. — 2:go p.m. 1:go p.m. — 2:3o p.m. 2:3o p.m. — 4:0o p.m. 3:3o p.m. — 4:0o p.rn. 4:0o p.m. — 5:0o p.m. 6:0o p.m. — 8:0o p.m, 7:0o p.m. — 8:3o p.m. HEARINGS EXAMINER WebSense Meeting (Annex Meeting Room) C Swartz at Economic Development Roundtable with Senator Murray (Port of Moses Lake) Video Arraignment Deployment Issues Meeting VETERANS ADVISORY BOARD MEETING C Swartz at Fair Advisory Committee Meeting (Fairgrounds) Commissioners at Health Board Meeting (Public Works) COMMISSIONERS' AUGUST 6, 2o�21VIINUTES Page 6 of 6 THURSDAY, AUGUST c�, 2012: 8:go a.m. — 9:go a.m. 9:0o a.m. —1o:go a.m. 9:go a.m. — 3:3o p.m. 10:0o a.m. —12:0o p.m. ii:oo a.m. — i2:oo p.m. 1:go p.m. — 2:3o p.m. 2:05 p.m. — 2:io p.m. FRIDAY, AUGUST io, 2oi2: 9:0o a.m. — g:oo p.m. �2:0o p.m. — �:go p.m, Central Safety Committee Meeting (Multi-Purpose Room) C Swartz at MACC Meeting (Armory Building, Moses Lake) BOARD OF EQUALIZATION HEARINGS R Stevens at Columbia River Commissioners Meeting (Best Western Lalcefront Inn, Moses Lake) C Swartz at LEPC Meeting (PUD Building, Moses Lalce) IMAGING USERS GROUP MEETING (Multi-Purpose Room) Bid Opening, Juvenile Court and Youth Services Generator/Replacement Project BOARD OF EQUALIZATION HEARINGS C Swartz at BB RC&D Meeting (Ritzville) Signed this ���day of � , 2012. BOARD OF COUNTY COMMISSIONERS Gr unty, Wash'ngto