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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FESRUARY i3, 2oi2:
The Grant County Commissioners session began at 8:3o a.m. with Commissioners Stevens and Carter in
attendance. Commissioner Swartz was out and excused.
8:3o a.m. — 9:0o a.m.
g:oo a.m. — 9:5o a.m.
Elected Official Roundtable Meeting
J Stricl�ler, ASC Update and MISC BOCC Action
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
through 6 on the ASC Agenda as presented below. The motion passed with 2 Commissioners in
attendance.
10:0o a.m. —10:15 a.m.
io:3o a.m. — io:45 a.m.
i. Possible vouchers for Interfund Communications, insurance, and/or
grant administration. (Approved)
2. 2oi2 Marleeting/Development Contract between Grant County, by and
through the Grant County Tourism Commissioner, and Burke Marketing
& Promotion. Term is January 1, 2oi2 through December 3i, 2oi2.
(Approved)
g. Amendment No. oi to Washington State Department of Social & Health
Services (DSHS) Contract No. ii6g-2�goo to modify Section 1
(Definitions), Section 4(Performance Work Statement), Section 5
(Statement of Worlc), and Section i� (Audit Requirements), with new
Exhibit A— Award and Revenues table for the 2oii-2oi3 Biennium.
(Approved)
4. Release of funds for Grant County's: (i) 2012 payment to the Port of
Moses Lake Industrial Wastewater Treatment Facility pursuant to
Resolution No. 99-47-CC in the arnount of $150,000.00; and (2) 2oi2
payment to the Port of Moses Lake pursuant to the Interlocal Industrial
Process Water Systems Agreement between Grant County, the Port of
Moses Lalee, and the City of Moses Lake in the amount of $50,000.00.
These payments are made out of Grant County's Economic Rural i33
account(s). (Approved)
5. BOCC approval on Grant Integrated Services' meeting room(s) for public
use to qualifying applicants and Use and Indemnification Agreement
form (for implementation of the application process and meeting room
use provisions/requirements). (Approved)
6. Grant County Request for Reimbursement No. � on CDBG Public
Services Grant No. i1-64ioo-oo2 with the Department of Commerce and
administered through the OIC of Washington in the amount of
$1o,8i9.i8. (Approved)
Commissioners OfFice Safety Meeting
Citizen Public Comment Period
Penn and Teresa Weaver from Moses Lake have concerns about zoning regulations at Grant County.
�xamples:
i. Truck repair business at Rd. A and Hwy 282, zoned residential only, this business applied
for a waiver, no house has been built yet. It appears to be an i8 wheeler repair business.
Damien: variance was granted for the size of the shop. Public hearing was held with Board of
Adjustments. Citizens had a chance to attend the public hearing. This toolc place Apri12oo8.
2. Les Parr Reality office — Nepel Rd. and Hwy 1�. One little sign on the property was all that
he saw regarding a public hearing.
COMMISSIONERS' FEBRUARY ig, 2012 MINUTES
Page 2 of 6
Damien: It was advertised in the papers and mailings to property owners and posted on an ii
x i� colored paper at the property.
3. Hwy i� and Nepel Rd., Mr. Chavez is building a shop there, although it is zoned residential.
Loolcs lilce it will be a business.
Damien said that there will be a building inspector at that site today. Permit is in the Planning
Dept., but not the plans. Permit shows shop with living quarters.
They referenced the Columbia Basin Herald article about property that Mr. Chan has purchased and
wants to get annexed into the City of Ephrata. When it went to the Planning Commission, the public
stated their opinion, and it didn't matter. Mr. Weaver would like to see some of the Planning
Commission members replaced with people that have environmental and eeological concerns. He
states the County is growing remarkably fast and its agriculture community. Some of it could be
tempered by zoning. There should be a limit on the growth. The Commissioners thanlced him for
coming in.
ir:oo a.m. — x1:5o a.m.
i:3o p.m. — i:5o p.m.
2:0o p.m. — 2:5o p.m.
3:0o p.m. — 4:0o p.m.
MISCELLANEOUS ITEMS
Commissioners at Road Supervisor Meeting (Public Works)
L Grammer, Assessor's Office Update
T Hechler, Human Resources Update
Employee Review
The Commissioners approved the following for Non-Represented employees: In lieu of no COLA increase and
effective for 2oi2 only, Grant County will grant employees who are currently at a Step � on the Step Table and
not eligible for a Step increase, 4o hours of discretionary leave to be used in 2oi2 only. This discretionary leave
shall be requested and granted consistent with County Policies on requesting accrued leave. This discretionary
leave is to be used in 2oi2 only and will not carry over into subsequent years. Part time employees eligible for
this discretionary leave shall be granted a pro-rated amount of leave in accordance with the number of hours
worked.
The Commissioners approved the following for the Corrections and Sheriff's Support Bargaining Units:
Effective January i, 2012, eligible employees whose steps have been frozen and who are eligible to receive a step
shall receive one step in the step progression. This step shall be reflected for each eligible employee on the first
payroll in 2012 regardless of individual anniversary dates. New employees eligible for a step shall receive one
step either on their 6 month or 1 year anniversary date but not both; and
In lieu of no COLA increase and effective for 2012 only, Grant County will grant employees who are currently at
a Step � on the Step Table and not eligible for a Step increase, 4o hours of discretionary leave to be used in zo12
only. This discretionary leave shall be requested and granted consistent with County Policies on requesting
accrued leave. This discretionary leave is to be used in 2or2 only and will not carry over into subsequent years.
Part time employees eligible for this discretionary leave shall be granted a pro-rated amount of leave in
accordance with the number of hours worked.
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for February io,
2012.
The Commissioners approved and signed the Grant County Payroll Authorization form for the February io,
2012 payroll.
COMMISSIONERS' FEBRUARY 13, 2oi2 MINUTES
Page g of 6
TUESDAY, FEBRUARY i4, 2012:
The session was continued at 9:0o a.m. with the Commissioners Stevens and Carter in attendance.
Commissioner Swartz was out and excused.
9:0o a.m. — 9:2o a.m.
9�3o a.m. — 10:2o a.m.
ro:3o a.m. —10:5o a.m.
ii:oo a.m. — xi:2o a.m.
ii:3o a.m. —1r:5o a.m.
1:0o p.m. — 1:15 p.m.
J Potts, Legislative Update Conference Call
WA State Auditor's Office 2oi1 Accountability Audit — Exit Interview
M Haughton, Emergency Management Update
R DeChenne, Facilities and Maintenance Update
J Lybbert, Employment with Grant County
Consent Agenda (Items 1 through i2)
COMMISSIONERS OFFICE
i. Commissioners Office and Public Defense Vouchers (Approved)
2. Commissioners January 30, 2012 for approval. (Approved)
3. Application for added privilege for White Heron Cellars, 10035
Stuhlmiller Rd, Quincy, WA 98848, from the Washington State Liquor
Control Board. (Approved)
4. Claims Payment Request (Batch o1-41) from the Multi Agency
Communication Center in the amount of $23,415.8i. (Approved)
SUPERIOR COURT
5. Request to purchase the following 2012 approved capital outlay
purchases: (All were approved)
a. Y5 jury chairs replacements from Business Interiors (courtroom)
$2,200.00
b. 15 jury chair replacement from Business Interiors (jury room)
$2,200.00
c. Jury room table replacement from Business Interiors (Dept #2)
$2,200.00
d. Deslc replacement from Business Interiors (Jury Administrator's
Office) $i,800.00
e. 2-Motorized projector screens from projectordiscountstore.com
not to exceed $goo.00
f. Laptop Computer Replacement through Technology Services
(Judge Antosz) $1,ioo.00
g. Additional Monitor through Technology Services (Judge
Antosz) $250.00
HUMAN RESOURCE�
6. Personnel Action Request Recommendation regarding a request from
District Court for an Exception to the hiring freeze to hire one Deputy
Clerk II due to a recent termination. The Director recommends
approval. (Approved)
�. Personnel Action Request Recommendation regarding a request from
the Fairgrounc�s for an Exception to the Hiring Freeze to Hire a
Maintenance IV position. The Director recommends approval.
(Approved)
8. Personnel Action Request Recommendation regarding a request from
Fairgrounds for an Exception to the Hiring Freeze to Hire Temporary
Seasonal Employees. The Director recommends approval. (Approved)
COMMISSIONERS' FEBRUARY i3, 2012 MINUTES
Page 4 of 6
9. Personnel Action Request Recommendation regarding a request from
Public Defense for an Exception to the Hiring Freeze to Hire a
Temp/Seasonal Office Support position. The Director recommends
approval. (Approved)
ASSESSOR'S OFFICE
10. Resolution No. i2-oig-CC to levy a tax on all taxable property in
Grant County, and the taxable property within the various taxing
districts, as shown by the Assessment rolls of said county, said being for
the purpose of defraying the State, County, Road, Municipal, Hospital,
Fire District, Cemetery Districts and other expenses.
PROSECUTING ATTORNEY'S OFFICE
i1. Out of State travel request for Investigator Mike Shay to conduct a
witness interview in the State v. Noyola case from February 2i-22, 2oi2
in Salem, OR. (Approved)
SHERIFF'S OFFICE
12. Out of State travel request for Sergeant Ron Renlcen to attend Law
Enforcement Training on Apri126, 2oi2 in Post Falls, ID. (Approved)
i:3o p.m, — 2:2o p.m. D Pohle, Public Works Update
r. Award Letter for Miscellaneous Equipment 2or2-o3 to the following:
a. Mid Mountain Machinery of Spokane, WA to furnish one Pneumatic
Roller for $6�,869.10; six Truck Snow Wings delivered and installed
for $iio,8gg.62; and two Rock Ralces for $13,550.08 (Approved)
b. Northwest Manufacturing. & Dist., Inc. of Billings, MT to furnish
one Thermo-lay Asphalt Patcher for $96,o3i.00. (Approved)
2. Contract Execution for Automobiles and Pickups between Grant County
and Legacy Ford; and Barry Chrysler.
1:45 p.m. — i:55 p.m. Bid Opening, Materials Contrac� 2012-04, Asphalt Cracic Sealant
The following bids were received:
i. Craftco $137,799•09
2. Special Asphalt Products $162,562.i4 (Alt #i $i53�239•58)
3. White Cap $165,795•90
4. Arrow Construction Supply $i48,286.97
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn over the bids
to Public Works for their review and recommendation. The motion passed with 2 Commissioners in
attendance.
2:0o p.m. — 2:io p.m. Bid Opening, Materials Contract 2oi2-o5, Herbicide
The following bids were received:
i. Helena Chemical $3i8,873•49
2. Crop Production Services $i81,675.13
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn over the bids
to Public Works for their review and recommendation. The motion passed with 2 Commissioners in
attendance.
COMMISSIONERS' FEBRUARY ig, 2oi2 MINUTES
Page � of 6
2:3o p.m. — 2:5o p.m. D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.3o.iio (i)(i) Commissioner Stevens called an Executive Session to order at 2:g2
p.m. to go unti12:3� p.m. regarding Lybbert Potential Litigation. The session was then continued to
2:45 P•m. Commissioner Stevens closed the session at 2:45 p.m.
4:3o p.m. — 5:0o p.m.
MISCELLANEOUS ITEMS
C Carter at Royal City 5oth Anniversary Celebration
(Royal City, City Hall)
Approval of Integrus Inv# zo834.04-14 in the amount of $330.�6 for the Cityview Boarding Home project.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing
officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing
officer as required by RCW 42.24.090, in the amounts of $621,610.59, $i5i,�6�.51, $3,481.40, and $473�426•99
as recorded on a listing and made available to the Board.
WEDNESDAY, FEBRUARY 1ti, 2ox2:
7:0o a.m. — 8:0o a.m.
9:0o a.m. — 9:3o a.m.
9�3o a.m. — i2:oo p.m.
i2:oo p.m. —1:0o p.m.
2:0o p.m. — 4:0o p.m.
6:0o p.m. — �:3o p.m.
C Swartz at GC EDC Meeting (ATEC, BBCC)
R Stevens, WRCIP Fiscal Committee Conference Call
TOURISM BOARD MEETING
R Stevens, OIC of Washington Conference Call
R Stevens at Columbia Basin Development League Board Meeting (Potato
Commission Office, Moses Lalce)
C Swartz at Legislative Steering Committee Meeting (WSAC Building,
Olympia)
THURSDAY. FEBRUARY i6, 2012:
8:0o a.m. —1:0o p.m.
9:0o a.m. — io:oo a.m
4:0o p.m. — �:oo p.m.
7:0o p.m. — 8:go p.m.
MISCELLANEOUS ITEMS
C Swartz at Legislative Steering Committee Meeting (WA Counties Building,
Olympia)
R Stevens at KBSN Radio (Moses Lake)
R Stevens at Bonneville Power Transmission Line Open House (Coulee Dam
Town Hall)
C Swartz at Grant Transit Authority Board Meeting (Moses Lalce Facility)
The Chair of the Board was authorized to sign the Vladimir Beregovoy (Ber Estates Short Plat #1) File #ii-
5568-01, Final Plat Submission and Review.
COMMISSIONERS' FEBRUARY 1g, 2oi2 MINUTES
Page 6 of 6
FRIDAY, FEBRUARY i�, 2oi2:
ii:oo a.m. — i:oo p.m. C Carter at National Children's Study CommunityAdvisory Committee
Meeting (Room 40�, Samaritan Hospital)
i2:oo p.m. — i:i5 p.m. R Stevens and C Swartz at Columbia Basin Job Corps CCC Luncheon (Job
Corps, Moses Lake)
Signed this ___��C� day of ���, 2072.
Attest:
.:. C''�, '�f�'�G�N (�
� lerk of the Board
�`�� ,
BOARD OF COUNTY COMMISSIONERS