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Minutes - BOCCm�INv�rEs _ � .i•' i i • � ' MONDAY JANUARY �, 2oi2: The Grant Cotinty Coxnmissianers session began afi 8:go a.m. with all Commissioners in attendance. 8:3o a.m. — 9:0o aan. g:oo a.1n. — 9:5a a.m. Elected Official Raundtable Meeting J Strickler, ASC Update and MISC BOCC Actian A motiran was made by Cornmissioner Swartz, seconded l�y Com missic>ner Stevens, to approve items x, 2, 4, and � on the ASC Agenda as presented belaw. Item 3 did not arrive far signature. The mation passed unanimously. lo:ao a.m. — �o:i� a.m. xo:3o a.m. —10:45 a.m. x�:oa a.m. —1i:;3o a.m. 12:no p.m. — i:oa p.m. �:i5 p.xn. — i:25 p.m. a:3o p.m. —1:5o p.zn. 2:0o p.rn. — 2:5a p.rn. i, 2. 3• 4• 5• Possible vouchers for Interfund Communications, insurance, and f ar grant administration. (Appraved) Grant County Request #22 on Homeless Prevention and Rapzd Re- Hausing Program {HPRP) Coniract #10-46111-608 with the Department of Commerce in the am�ount of �14,24�.24. (Approved) Anticipatingr: 2012 Marketing/Development Contract between Grant County, by and throtzgh the Grant County Tourism Commission and Burke Marketing and Promotion (Bill Bi�rke) to assist the County with the de�relopmenl and implementation of the Tourism Cammission's tot�riszn proznation plan. Term is January 1, 2az2 through Decembel 3x, 2012. (Did not arrive for signature) Stationary Guard Agreement between Grant County and Moon Security Services, Inc. for the provision of guard service to be stationed upon County premises as specifzcally deterxnined by the County. Term is January 1, 2012 through December gr, 2a12. (Approved) Special Caunsel Contract (Disciplinary Law) between Grant County and Ripley Law Firm, Inc. P.S. to perform and/or render legal assistance and advice relative to professional disciplinary tnatters involving the Grant Co��nty Prosecuting Attarney andJor any Deputy Prosecuting Attarney. (Approved) Commissioners Office Safety Meeting Citizen Public Comment Perio�l (No public in attendance) Commissianers at Road Supervisor Meeting (Public Works) Elected Official f Departme�it Head Luncheon E Sperline, State vs. Nicicels Public Defense Casts L Gramtner, Assessar's Office Update K Lindsey, F'aix•grounds Graundwater Work Plan Discussian COMMISSIONERS' JANUARY9, 2012 MINUTES Page 2 of 6 3�3o p.m. — 3:5o p.m. Open Record Public Hearing, Amendment to Ordinance o6-i79-CC for Freshwater Estates Firearms Control Area The Commissioners held an Open Record Public Hearing to correct Grant County Ordinance No. 06-179-CC passed June 26, 2oi1 which designated Freshwater Estates in Moses Lalce as a Firearms Control Area. Section 2, T 19 N, R 28 � was listed as the location, when it should be listed as Section i1, T i9 N, R 28 E. This error was brought to the Commissioners attention by a letter from a deputy of the Washington State Department of Fish and Wildlife. Patricia Brindle, Moses Lake came today in support of this correction. Donna Hicicman, Moses Lake, came today to protest a hunter who stands outside of the firearms control area and shoots into the no shooting area and also a hunter who puts decoys in the water in the firearms control area. Is this legal? The Commissioners will ask the Sheriff's Office. Ms. Brindle stated that Fish and Wildlife do not return calls. She also mentioned the hunters do not always retrieve what they lcill. Commissioner Carter moved to close the public comment portion of the hearing. Commissioner Swartz seconded and the motion passed unanimously. Commissioner Carter moved to approve the Ordinance amendment as presented. Commissioner Swartz seconded and the motion passed unanimously, The hearing adjourned. (Ordinance / Resolution 1\To. x2-oo5-CC) 4:0o p.m. — 4:2o p.rn. MISCELLANEOUS ITEMS T Hechler, Human Resources Update As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $62�,140.82, $26,i38.92, $600.00, $27.9�, and $630,56�.96, as recorded on a listing and made available to the Board. Commissioner Swartz was authorized to sign the Health District Voucher listing in the amount of $20,675.23. TUESDAY, JANUARY io, 2012: The session was continued at 9:go a.m. with all the Commissioners in attendance. 9:3o a.m. — 9:5o a.m. io:oo a.m. —10:2o a.m. 10:3o a.m. — io:5o a.m i1:oo a.m, — ii:5o a.m. i:oo p.m. — 2:0o p.m. C Price, WSU Cooperative Extension Update P Stoker, Ground Water Management Area (GWMA) Request to Seelc Legislative Funding (This item was tabled for further review and added to the January i�, 2oi2 Con�ent Agenda.) M Haughton, Emergency Management Update R DeChenne, Facilities and Maintenance Update C Carter at SR 243 / Mattawa Intersection Improvements at 24 SW Meeting (Mattawa City Hall) COMMISSIONERS' Jt1NUARYg, 2012 MINUTES Page 3 of 6 1:3o p.m, — 2:2o p.m. D Pohle, Public Works Update Authorization to Call for Bids for Equipment Contract 2oi2-oz Autos & Pickups project. The bid opening was scheduled to January 31, 2012 at 1:go p.m. Resolution No. i2-oo6-CC initiating CRP Numbers i2-oi through i2-o8 to certain county roads and or bridges. Resolution No. i2-oo7-CC adopting Solid Waste Fund Disposal Fee Schedule (Drop Box only) as follows: a. Raise the cubic yard rate from $14.0o to $i8.00 a cubic yard; b. Change and reduce days of operation at Coulee City to Friday and Saturday; and c. Change and reduce days of operation at O'Sullivan to Wednesday and Saturday. 1:go p.m. —1:4o p.m. Bid Opening, 2012 Crushing and Stockpiling The following bids were received: i. DeAtly Crushing Cornpany $968,050.00 2. Seubert Excavators, Inc. $959�237•80 g. Central Washington Concrete No bid enclosed, only bid bond A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to fiurn over the bids to Public Worlcs for their review and recommendation, The motion passed with z Commissioners in attendance. 2:3o p.m. — g:2o p.m. D Lee, Prosecuting Attorney's Office Update Pursuant to RCW 42.3o.iio (1)(i) Commissioner Stevens opened an executive session at 2:43 p.m. to go until 2:53 p.m. to discuss the Roller Estate Litigation The session was then continued unti12:54 p.m. Commissioner Stevens closed the session at 2:54 p.m. g:oo p.m, — g:15 p.m. Consent Agenda (Items i through 11) A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items i through 1i on the Consent Agenda as presented below. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers (Approved) 2. Commissioners December 26, 2oii Minutes for approval. (Approved) 3. Budget extension request from the Administrative Services Coordinator in the amount of $H,000.00 for a loan to Airport District # i(Desert Aire) to fund lighting for Desert Aire EMS Helicopter Parking (SIP #2011-0�), from the Strategic Infrastructure Program funds. (Approved, this was set for public hearing on January go, 2oi2 at ii:oo a.m.) 4. Request for signature on Chelan County Resolution No. 2oi1-io5 appointing Dawn Clarlc to the North Central Regional Library Board of Trustees, representing Chelan County. (Approved) COMMISSIONERS' JANUARYg, 2oi2 MINUTES Page 4 of 6 5. Letter of Agreement and Attachment A between Grant County, Evans, Craven & Lacicie, P.S., and Grant Thornton LLP for certain accounting consultation services, reports and other deliverables concerning the REC Solar Grade Silicon, LLC vs. Grant County litigation. (Approved) GI�ANT COUNTY HEALTH DISTRICT 6. Request to remove Jerry Campbell as the Health District representative to the Solid Waste Advisory Board (SWAC) and name their representative as "The Environmental Health Director or Directors' designee". (Approved) GRANT INTEGRATED SERVICES �. Out of state travel request for Suzi Fode and Dawn West-Hurley to attend orientation training for a federal grant through the Office of Violence against Women from January 22 — 25, 2oi2 in Washington DC. (Approved) HUMAN RESOURCES 8. Personnel Action Request Recommendation regarding a request from Grant Integrated Services for Missy Lopez to carry over an estimated i3 hours of annual leave over and above the 20o hours as allowed by County policy. The Director recommends approval. (Approved) AUDITOR'S OFFICE, ACCOUNTING LTNIT 9. aoii budget extension request for the Fairgrounds in the amount of $75,000.0o and New Hope Domestic Violence and Sexual Assault Services in the amount of $80,000.00. Both are to cover unforeseen expenses incurred after the 2011 budget was adopted. (Approved, this was set for public hearing on January go, 2oi2 at i1:oo a.m.) EMERGENCY MANAGEMENT io. Request to purchase 3 replacement doors with access controls for their building in the amount of $iz,99o.08; and to purchase 1 UHF- ioo watt Kenwood Radio with accessories and installation in the amount of $2,924•58• �Approved) WSU COOPERATIVE EXTENSION ii. Out of state travel request for Karen Lewis and Carrie Wohleb to attend a Pacific Northwest Insect Management Conference from January 8-12, 2012 in Portland, OR. (Approved) 3�3o p.m. — g:5o p.m. B Smith, District Court Update 5�3o p.m. — �:oo p.m. R Stevens at Fair Advisory Committee Meeting (Fairgrounds) COMMISSIONERS' JANUARYg, 2oi2 MINiTTES Page 5 of 6 MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $1,397.ig and $52,898.i4, as recorded on a listing and made available to the Board. WEDNESDAY, JANUARY ii, 2012° 9�3o a.m. — 10:0o a.m. i1:oo a.m. — i:oo p.m. i:go p.m, — 2:0o p.m. �:oo p.m. — 8:go p.m. MISCELLAIVEOUS ITEMS C Carter, Disability Board Meeting R Stevens at PCC Rail Meeting (Davenport) WebSense Committee Meeting (Annex Meeting Room) Commissioners at Health Board Meeting (Public Works) The Chair of the Board signed and Commissioner Swartz authorized the Clerk of the Board to stamp her approval signature to the award recommendation from the Pubic Works Director to award the 2oi2 Crushing and Stockpiling project to Seubert Excavators, Inc. in the amount of $959�237�80• THURSI)AY. JANUARY i2, 2oi2: 8:go a.m. — 9:go a.m. Central Safety Committee Meeting 9:0o a.m. —1o:go a.m. ii:oo a.m. — i2:oo p.m 11:go a.m. — i:oo p.m. i:oo p.rn. — 3:0o p.m. i:go p.m. — 3:go p.m. C Swartz at MACC Meeting (Moses Lake Armory Building) C Swartz at LEPC Meeting (PUD Bldg, Moses Lake) C Carter at GC EDC Luncheon (ATEC, BBCC) CURRENT USE ADVISORY COMMITTEE MEETING C Carter at Homeless Task Force Meeting (GrIS Building) FRIDAY, JANUARY 1�, 2oi2: 10:3o a.m. — i2:3o p.m. R Stevens and C Swartz at NCWRSN Board Meeting (Davenport) i2:oo p.m. — i:go p.m. C Swartz at BB RC&D Meeting (TBD) (Cancelled) COMMISSIONERS' JANUARYg, 2oi2 MINUTES Page 6 of 6 Signed this �� day of , 2012. BOARD OF COUNTY COMMISSIONERS Laroiann �wartz