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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 5, 2oii:
The Grant County Commissioners session began at 8:3o a.m. with all Commissioners in attendance.
8:3o a.m. — 9:0o a.m. Elected Official Roundtable Meeting
9:0o a.m. — 9:2o a.m. J Stricl�ler, ASC Update and MISC BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items i, 2,
4, 5� and � through io on the ASC Agenda as presented below. The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or
grant administration. (Approved)
2. (Corrected) Memorandum of Understanding between U.S.
Department of Energy, Richland Operations Office and Grant County
for Emergency Preparedness. The MOU describes the areas of
cooperation between Grant County and its incorporated jurisdictions
and the DOE, Richard Operations Office, and Office of River
Protection in their planning for and response to emergencies at the
Hanford Site. (Approved)
g. Anticipating: Agreement Regarding Use of County Property
(Amended), between Grant County and Elegy West, LLC, to use
Grant County, Washington's parcel Numbers i�oo8200o and
1�0o82ooi, commonly known as Grant County's portion of the
Moses Lake Sand Dunes for the purpose of conducting a film and/or
photographic project in 2o1i. (Did not arrive for signature)
4. Professional Services Agreement for Legal Representation of
Indigent Individuals in Grant County Superior Court (Adult Felony
Only), Full Time Contractor, between Grant County and Robert S.
Kentner. (Approved)
5. Professional Services Agreement for Legal Representation of
Indigent Individuals in Grant County Superior Court (Adult Felony
Only), Full Time Contractor, between Grant County and Rafael A.
Gonzales. Term is December 1, 2oi1 to December g1, 2oi2.
(Approved)
6. Employment Contract, Director of Public Defense, between Grant
County and Stephen IZozer, effective December i, 2o1i. (Did not
arrive for signature)
�. Professional Services Agreement for Legal Representation of
Indigent Individuals in Grant County Superior Court (Adult Felony
Only), Part Time Contractor, between Grant County and Alan White.
Term is December i, 2oi1 to December gi, 2oi1. (Approved)
8. Grant County's Request for Reimbursement #2 on Washington State
Department of Commerce Housing and Essential Needs (HEN)
Grant No. ii-462o4-5ii, administered through the Grant County
Housing Authority, in the amount of $i3,o4o.03. (Approved)
9. Grant County Request #2i on Homeless Prevention and Rapid Re-
Housing Program (HPRP) Contract #io-4611i-6o8 with the
Department of Commerce in the amount of $20,266.20.
(Approved)
COMMISSIONERS' DECEMBER 5, 2oii MINUTES
Page 2 of 6
io. 2oi2 Eastern Washington Vacation/Travel Planner Contract between
Grant County, by and through the Grant County Tourism
Commission and NW Weekend Get-Aways, LLC. Term is December
1, 2o1i through December i, 2oi2. (Approved)
ii. Professional Services Agreement, Conflict and Overflow Investigator
for the retention of investigation services to assist the Grant County
Public Defense department's defense of indigent individuals,
between Grant County and James Taylor Kindred, lcnown as Taylor
Kindred of Acute Investigations. Term is January 1, 2012 through
December gi, 2012. (Approved)
--- - - -12.--P_rofessional-Ser�ices-Agreemen�Interpr-eter�or=the=pr-ovision=of -- - -
interpreter services to assist the Grant County Public defense
attorneys as they provide indigent defense services in the Grant
County Court system, between Grant County and Mary Jane Castillo.
Term is January i, 2012 through December 3i, 2oig. (Approved)
13. Grant County Request for Reimbursement No. 4 on CDBG Public
Services Grant No.1i-64ioo-oo2 with the Department of Commerce
and administered through the OIC of Washington in the amount of
$1x,359•69. (Approved)
9�3o a.m. - 9:5o a.m. Open Record Public Hearing, 2012 Grant County Budget, Tax Levies, and
Capital Facilities Plan Adoption
Open Record Public Hearing for the purpose of fixing the final Grant County budget for the year
2012, making tax levies, and approving the Capital Expenditure Plan. Any interested persons may
appear and be heard either for or against the proposed budgets. As the Board of County
Commissioners needed more time to review the County Budget, a motion was made by
Commissioner Stevens, seconded by Commissioner Carter, to continue this hearing until
December �, 2oi1 at 12:i5 p.m. The motion passed unanimously.
io:oo a.m. - io:15 a.m.
1o:go a.m. -10:45 a.m.
Commissioners Office Safety Meeting
Citizen Public Comment Period
Linda Tanferani- Jackson continued her discussion from the previous weeks Public Comment
Period to talk about the lawsuit against her by Grant County and presented thern with a letter
dated December 5, 2011 to Lee Pence, Civil Deputy Attorney; a July 2g, 2oo91etter from Lee
Pence to County Clerk Kim Allen along with an Order Staying Proceedings Case No. 03-2-1565-9�
a December 29, 1969 Conditional Use Permit; and a DRAFT Declaration of Ken Norman. The
Board said that Damien Hooper, Planning Manager, informed them of this situation and will look
into a resolution. The Commissioners advised her to loolc into a binding a site plan.
11:0o a.m. - i1:5o a.m.
12:0o p.m. - i:oo p.m.
i:15 p.m. - 2:0o p.m.
2:0o p.m. - 2:5o p.zn.
g:oo p.m. - 3:2o p.m.
4:0o p.m. - 4:go p.m.
C Barada, Spokane County RSN and NCWRSN Merger Discussion
Elected Official / Department Head Luncheon
J Christian-Stolcer, Grant Integrated Services Update
T Hechler, Human Resources Update
J Strickler, Safety/Security Policy Review (Rescheduled to Dece�nber
6, 2oia)
C Swartz with J Ke�chell, Health Board Discussion
COMMISSIONERS' DECEMBER 5, 20�� MINUTES
Page g of 6
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $151�259•37 and $i,5oo,578.�2, as
recorded on a listing and made available to the Board.
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$18,098,80.
TUESDAY, DECEMBER 6, 2ogi:
The session was continued at g:oo a.m. with all the Commissioners in attendance.
9:0o a.m. — io:oo a,m.
io:oo a.m. — io:2o a.m.
io:3o a.m. — 10:5o a.m.
ii:oo a.m. — i2:oo p.m.
i:go p.m. — 2:2o p.m
2:3o p.m. — 3:2o p.m.
3:go p.m. — 3�45 p.m.
Fair Maintenance Manager Interview
D Carlson, Grand Coulee Dam School District Building/Fund Raising
Project and PILT Dollars
L Stoltman, Conservation District Update
Fair Maintenance Manager Interview
D Pohle, Public Works Update
i. Resolution for Weight Limit Restrictions on County Roads (This
item is beang held by Public Works)
D Lee, Prosecuting Attorney's Office Update
Consent Agenda (Items i through i5)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items i
through �, and 9 through 15 on the Consent Agenda as presented below. Item 8 was denied. The motion
passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers (Approved)
2. Commissioners November 14 and 21, 2o1i Minutes for approval.
(Approved)
3. Special Occasion license application for the Moses Lake Charnber of
Commerce, 324 S Pioneer Way, Moses Lake, WA 98887, from the
Washington State Liquor Control Board. (Approved)
4. Resolution No. ii-o88-CC declaring that the assessment rate for
the Hillcrest Lighting Districts and Resolution No. 11-OH-�Or� (�t�`�
the Turnlcey Lighting District remain unchanged %r 2012.
5. Budget extension request from Grant County Tourism Commission
in the amount of $i5,000.00 from their beginning fund balance to
cover advertising, benefits, small tools, maps/visitor guides, and
other miscellaneous items. (Approved, the public hearing was
set for December 2�, 2oix at 2:0o p.m.)
COMMISSIONERS' DECEMBER 5, 2o1i MINiTTES
Page 4 of 6
GRANT INTEGRATED SERVICES
6. Request to consolidate four- petty cash / revolving accounts into
two — petty cash / revolving accounts. The amount within the
accounts total $2,800.00. (Approved)
7. Out of State travel request for Suzi Fode to atCend the 2nd Annual
World Conference for pomestic Violence Shelters from February 26
— March i, 2oi2 in Washington DC. (Approved)
HUMAN RESOURCES
8. Personnel Action Request Recommendation regarding the
Commissioners Office request to create a Part-Time Public Records
Clerk Position and band it at Band 5. The Director recommends
approval. (This item was denied)
9. Out of State travel request for the Director to attend the following in
2012: (Approved)
a. National Educational Labor and Employment Law Seminar
from May 9-ig, 2012 in Phoenix, AZ;
b. National Public Employer Labor Relations Association
Annual Training Conference from Apri115-19 in Orlando, FL;
and
c. International Public Management Association for Human
Resources 2oi2 International Training Conference and
Exposition from September 8-12, 2oi2 in Nashville, TN.
10. Personnel Action Request for the salary, wage, and/or position
changes for Michelle Haughton, Emergency Management.
(Approved)
x1. Personnel Action Request Recommendation regarding a Sheriffs
Office request for:
a. An extended leave of absence without pay for an employee's
Military leave;
b. To temporarily fill the vacant position via promotion from
within caused by the employee's extended leave of absence;
and
c. Temporarily fill the vacant position via promotion of a
provisional employee caused by the temporary promotional
assignment.
The Director recommends approval for all three requests.
(Approved)
AUDITOR'S OFFICE. ACCOiTNTING UNIT
12. Budget transfer request in the amount of $970,899.19 for Grant
Mental Healthcare Fund #io8 for salaries and benefits. (Approved)
1g. Year end budget extension request for the following: (Approved,
the public hearing was set for December 27, 2oi1 at 2:00
p.m.)
a. Veterans Assistance Fund #iq4 in the amount of $2i,5oo.00
due to higher demand during 2oi1;
b. First Quarter R.E.E.T. in the amount of $150,000.0o for
unanticipated expenditures during 2oii;
c. New Hope Domestic Violence and Sexual Assault Services
Fund #i28 in the amount of $i25,000.0o to receive a grant
from the Gates Foundation; and
COMMISSIONERS' DECEMBER 5, 2oii MINUTES
Page 5 of 6
d. Interfund Insurance Fund #5og in the amount of
$35�000.0o due to actual insurance expenses being higher
than expected in 2o1i.
PUBLIC DEFENSE
i4. Budget transfer request in the amount of $260,000.0o due to a
higher caseload and more expenses than anticipated in 2oii.
(Approved)
- -- - -- - -- - _ - - - SHERIFF_-'S-QFFIC-E---- - - - - -- - - - - - -- -- - -- - -- -
15. Budget extension request in the amount of $2,66�.0o to reimburse
Technology Services for a camera purchased in September 2010.
(Approved, it was determined that only a transfer is
needed, not an extension.)
4:0o p.m. - 4:2o p.m. J Strickler, Safety/Security Policy Review
WEDNESDAY, DECEMBER 7a 2011:
The session was continued at 9:0o a.m. with all the Commissioners in attendance.
�:oo a.m. - S:oo a.m.
9:0o a.m. - io:oo a.m.
io:oo a.m. -11:0o a.m.
ii:oo a.m. - i2:oo p.m.
i2:i5 p.m. -12:3o p.m.
C Swartz at Moses Lake Chamber Response Team Meeting (ML Chamber
Office)
Fair Maintenance Manager Interview
Fair Maintenance Manager Interview
Fair Maintenance Manager Interview
Continued.... Open Record Public Hearing, 2oi2 Budge�, Tax Levies, and
Capital Facilities Plan Adoption
The Commissioners continued the 2or2 budget hearing from December 5, 2oii. Since the levy
rates were not yet available from the County Assessor, Commissioner Carter moved to continue
the hearing to December 9, 2o1i at 9:0o a.m. Commissioner Stevens seconded and the motion
passed unanimously. The hearing adjourned.
�:oo p.m. - 9:0o p.m. PLANNING COMMISSION
THURSDAY, DECEMBER 8, 2oii:
8:0o a.m. - i:oo p.m.
8:3o a.m. - 9:go a.m
9:0o a.m. -12:0o p.m
C Swartz at Legislati�e Steering Committee Meeting (County Building,
Olympia)
Central Safety Committee Meeting (Multi-Purpose Room)
R Stevens, Courthouse/Juvenile/Public Works Union Negotiations
(Cancelled)
COMMISSIONERS' DECEMBER 5, 2011 MINUTES
Page 6 of 6
g:oo a.m. — io:go a.m.
10:3o a.m. — i1:3o a.m.
3:0o p.m. — 4:0o p.m.
4:0o p.m. — 5:0o p.m.
6:0o p.m. — �:go p.m.
R Stevens at MACC Meeting (Moses Lalce Armory Building)
R Stevens at MACC Finance Meeting (Moses Lake Armory Building)
C Carter at Cityview Boarding Home Ribbon Cutting Ceremony
VETERANS ADVISORY BOARD MEETING
C Carter at GWMA Meeting (Othello City Hall)
FRIDAY, DECEMBER A, 2011:
The session was continued at 9:0o a.m. with the Commissioners Swartz and Stevens in attendance.
Commissioner Carter
9:0o a.m. — 9:15 a.m. Continued.... Open Record Public Hearing, 2012 Budget, Tax Levies, and
Ca�ital Facilities Plan Adoption
The Commissioners continued the 2oi2 budget hearing from December �, and 5, 2oii. Ken
Holloway, Chief Accountant stated he received the levy amount from the Assessor which is
$i5,ilo,000.00. The final budget amount to adopt is $122,794,026.00; Current Expense portion
is $34�965,943•00. The Capital Facilities Plan was also presented for adoption. Commissioner
Stevens moved to close the public comment portion of the hearing. Commissioner Carter
seconded and the motion passed unanimously. Commissioner Stevens moved to approve
adoption of the 2012 Grant County budget, the tax levy amount, and the Capital Facilities Plan.
Commissioner Carter seconded and the rnotion passed unanimously. The hearing adjourned.
(Resolution No. ii-ogo-CC adopting the 2oi2 Budget; and Resolution No. xi-o9i-CC
adopting the 2oi2-2oi7 Capital Facilities Plan)
9:0o a.m. — i2:oo p.m.
i2:oo p.m. — 2:0o p.m.
i:go p.m. — g:oo p.m.
R Stevens at EW COG Meeting (Davenport)
C Swartz at BB RC&D Meeting (Pillar Rocic Grill, Moses Lake)
C Carter at Spokane County RSN and NCWRSN Potential Merger
Discussion (Spokane)
Signed this � day of �� , 2oii.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Caro . � Swartz, Cha'
Ric ard Stevens
���s�
Cindy Carter