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HomeMy WebLinkAboutMinutes - BOCCMINUTES GRANT COUNTY SOARD OF COMMISSIONERS MONDAY, SEPTEMBER 26, 2oi1: The Grant County Commissioners session began at 8:3o a.m. with Commissioners Stevens and Carter in attendance. Commissioner Swartz was out and excused. 8:go a.m. — 8:5o a.m. 9:0o a.m. — 9:5o a.m. Elected Official Roundtable Discussion J Stricl�ler, ASC Update and Misc BOCC Action A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items i through 3 on the ASC Agenda as presented below. The motion passed with 2 Commissioners in attendance. io:oo a.m. — io:15 a.m. 10:3o a.m. — ro:45 a.m. i1:oo a.m. — 11:5o a.m. 2:0o p.m. — 2:5o p.m. 3:go p.m. — 3:4o p.m. 1. 2. 3• i. Possible vouchers for Interfund Communications, insurance, and/or grant adrninistration. (Approved) 2. Grant County Request for Reimbursement No. 2 on CDBG Public Services Grant No. i1-64ioo-oo2 with the Department of Commerce and administered through the OIC of Washington in the amount of $i6,og1.o2. (Approved) 3. Community Care Mission Agreement re Grant No. iio7 between North Central Washington Regional Support Network and Grant County for services through Grant Mental Healthcare, Directions in Cominunity Living. (Approved) Commissioners Office Safety Meeting (Cancelled) Citizen Public Comment Period (No public in attendance) Budget and Finance Update T Hechler, Human Resources Update Open Record Public Hearing, Economic Enhancement, Museum Insurance, Emergency Management, and Sheriff's Office Budget Extensions The Commissioners held an Open Record Public Hearing to consider the following: Previously approved Strategic Infrastructure Project (SIP) #2009-09, Grant Integrated Services, Cityview. From the Economic Enhancement Strategic Infrastructure Ending Fund Balance (ii3155-00-0000-508000000): $i5o,000 as follows: $ioo,000 in the form of a grant to 11gi55-oo-0000-59550000o and $50,00o in the form of a loan to iigi000-oo-0000-i63i50000; and Deposit of $220,597•39 to Fund o01, Dept. �19 (Grant County Museum) to Insurance Recovery, ooi000-oo-9ii9-3�2000000. Upcoming expenditures will be out of Replacement Insurance Items, ooili9-oo-0000-575304910. Sheriff's Office Fund #ooi, Department #�i5 in the amount of $28,000.0o to purchase a District Court Video Arraignment System using Value Added Communications (VAC) incentive funding given the County. COMMISSIONERS' SEPTEMBER 26, 2011 MINiTTES Page 2 of 6 Commissioner Stevens stated that the following would not be heard today due to an advei�tising error, but it will be heard September 28, 2011: • Emergency Management Fund #102, Department #144 in the amount of $i,5o5.0o to purchase address marker supplies; • Emergency Management Fund #102, Department #i4q. in the amount of $2,500.0o to receive reimbursement grant funds for travel from the Washington State Department of Agriculture contract No. K732. Commissioner Carter moved to close the public comment portion of the hearing. Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance. Commissioner Carter moved to approve the budget extensions excluding the $x,5o5.0o and $2,500.0o from Emergency Management. Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. The Commissioners continued 3:3o pm hearing due to an error at the previous hearing. The 2 Emergency Management items that Cornmissioner Stevens stated would not be heard today are going to be acted upon. They are: • Emergency Management Fund #io2, Department #144 in the amount of $1,505.0o to purchase address marker supplies; • Emergency Management Fund #io2, Department #144 in the amount of $2,500.0o to receive reimbursement grant funds for travel from the Washington State Department of Agriculture contract No. K732. It was the $i,122.0o for Emergency Management that was advertised for today's hearing that will NOT be heard today. It will be heard on September 28, 2oi1 at i:go p.m. Commissioner Carter moved to close the public comment portion of the hearing. Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance. Commissioner Carter moved to approve the 2 budget extensions left out of the earlier hearing. Commissioner Stevens seconded and the motion passed with z Comrnissioners in attendance. The hearing adjourned. (�Zesolution No. ii-o72-CC) 4:0o p.m. — 4:2o p.m. R Stevens, Conference Call with Francis Floyd TUESDAY, SEPTEMBER 2�7 2oia: C Swartz, Out 9�3o a.m. — io:5o a.m. ii:oo a.m. — 11:5o a.m. i:3o p.m. — 2:2o p.m. D Nelson, Concept Review of Community Development Facility D Firebaugh, 2oi2 Budget Discussion D Pohle, Public Worlcs Update Pursuant to RCW 42.3o.iio (1)(b) Commissioner Stevens opened an Executive Session regarding Real Estate at i:45 p.m. to go until i:5o p.m. Commissioner Stevens closed the session at 1:50 p.m. COMMISSIONERS' SEPTEMBER 26, 2011 MINUTES Page 3 of 6 1:3o p.m. — i:4o p.m. Bid Opening, Dodson Road Overlay Project The following bids were received: 1. Central Washington Asphalt $868,168.i8 2. Granite Construction $984�466.68 A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn over the bids to Public Works for their review and recommendation. The motion passed with 2 Commissioners in attendance 2:go p.m. — g:2o p.m. D Lee, ProsecutingAttorney's Office Update Pursuant to RCW 42.go.110 (1)(i) Commissioner Stevens opened an Executive Session regarding Roller Estate Litigation at 2:84 p.m. to go until2;g� p.m. Commissioner Stevens closed the session at 2:g� p.m. 3�3o P•m• — 3�45 P•m• Consent Agenda (Items i through io) COMMISSIONERS OFFICE i. Commissioners Office Vouchers (Approved) 2. Commissioners SEPTEMBER i2, 2o1i Minutes for approval. (Approved) g. Special Occasion License Application to Correct the address of Big Bend Community College Foundation, �662 Chanute St NE, Moses Lalee, WA 988g�, from the Washington State Liquor Control Board. (Approved) 4. New License Application for Martha's II, 2oi W. Montmorency Blvd, Quincy, WA 98848, from the Washington State Liquor Control Board. (Approved) 5. Budget Extension request from the Administrative Services Coordinator in the amount of $62,000.0o to facilitate the new Housing and Essential Needs Grant the County has entered into with the State of Washington Department of Commerce, Agreement No. zi-462o4-5ii. (Approved) 6. Request from the Board of Equalization to convene outside the regular 28 day session which started July i5, 2o1i, per RCW 84•48•010. (Approved) �. Claims Vouchers from the Multi Agency Communication Center (MACC) in the amount of $566,182.5g for a payment to TAIT for their new E9i1 radio system. (Approved) HUMAN RESOURCES : GZ Personnel Action Request Recommendation regarding a request from District Court for an Exception to the Hiring Freeze to hire one Deputy Clerlc II du to a recent internal movement of an existing staff member. The Director recommends approval. (Approved) Personnel Action Request Recommendation to initiate the County sick leave donation policy for a Public Works employee, Recipient i1- oi, who suffers from an illness which is extraordinary in nature. (Approved) COMMISSIONERS' SEPTEMBER 26, 2o1i MINUTES Page 4 of 6 3�45 P.m. — 4:15 p.m MISCELLANEOUS ITEMS GRANT INTEGRATED SERVICES �o. Request to turn all Grant Integrated Services campuses into non- smoking facilities, effective January 1, 2012. (Approved) Grant County Commissioner Redistricting Meeting As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $i55,664.64, $629,8i9.oi, and $8oi,�6i.i6, as recorded on a listing and made available to the Board. The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for September 2g, 2011. The Commissioners approved and signed the Grant County Payroll Authorization form for the September 23, 2011 payroll. WEDNESDAY, SEPTEMBER 28 20�1: g:oo a.m. — 9:2o a.m. D Nelson, TerraScan Permitting Module 9:go a.m. — 9:5o a.m. ro:oo a.m. —1o:go a.m. io:oo a.m. — io:2o a.m. io:3o a.m. — 10:5o a.m. ii:oo a.m. — ii:2o a.m. 1i:go a.m. — 1i:5o a.m. i:go p.m. — i:4o p.m. R Gonzales, Public Defense Update C Swartz with T Anderson, Big Bend EDC Discussion (Annex Meeting Room) G Baker, Technology Services Update T Jones, Sheriffs Office Update K Allen, Clerk's Office Update (Did not show) C Swartz, Finance Committee Meeting Open Record Public Hearing, District Court, OIC of WA Public Services Grant, and Emergency Management Budget Extensions The Commissioners held an Open Record Public Hearing regarding the following budget extensions requests: i. District Court Fund #001, Department #102 in the amount of $14,100.0o for wages and benefits to keep the DUI Case Manager for the last quarter 2011; 2. The Public Services Grant Fund #i9o, Department #ooi between Grant County and the Department of Commerce, administered through the OIC of Washington, for the period of July i, 2oi1 through December gi, 2ori; Contract #i1-64100-002 in the amount of $�6,�22.00. 3. Emergency Management Fund #001, Department #�42 in the amount of $1,122.00 for an operating transfer from current expense; and COMMISSiONERS' SEPTEMBER 2G, 2oix MINU'I'ES Page �; of 6 q.. Emergency Managetnent Fund #�02, Department #x44 in the amount af $z,122.0o to caver advertising costs for their Directox•s positioxl. Barbara Smith, District Court Administrator, discussed her budget extensioz� request. Their grant was denied for the fallowing term sa their request is to fund the pasitian through December �l, 2(?11. Commissioner Carter moved to close the public comment portion o£the hearing. Commissioner Swartz secanded and the motion �assed with 2 Commissioners in aitendance. Commissiaxler Carter maved to approvc the budget e�ctensions as presented. Comtnissianer Swartz seconded and the motion passed w3th 2 Commissioners in attendance. The hearing adjourned. (Resolntion No. i�-o°7g-CC) 2:go p.m. — 4:0o p.m. MISCELLANE�US ITEMS C Swartz at Security Committee Meeting (Multi-Pur�ose Rm) The Commissioners approved the recommendation from the Public Works llirector to awaz�d the bid for the Dadsan Road Overlay project to Central Washington Asphalt, Inc, in the arnount of $868,x68.r8. THURSDAYtSEPTEMBER 2n, 2oii: 8:0o a.m. — �:go a,m 9:�o a.m. — r:ao p.m. 10:0o a.nn. — ii:oo a.m 2:0o p.m. — 4:0o p.m. 2:0o p.m. — �;oo p.m. 6:ao p.m. — �:3a p.m. ASSF,SSOR'S OFFIC� STAI+F MEETING R Stevens at Colu�nbia River Policy Advisory Group Meeting {Hal Holmes Center, Fllensburg) C Swartz at Port of Moses I,alce Meeting (Port Office) C Swartz at WSt1C Narth Central Regional Meeting (Oleanogan County Courthouse} GENTRAL BASIN TRAFFIC SAF�TI' TASK FORCE DISTRACTED DRIVING CAMPAIGN (Caurthouse Frant Steps) C Swartz at State and Local Natural Resources Partnersliips Pub]ic Work Sessian {Q]canagan County Cammissianer Chambers) FRIDAY� �EPTEMBER �0 2vis: i1:oo a.m. — i:ao p.m. 12:00 �.zn. —1:ga p.m. R Stevens at Eastern Washington Cauncil of Governmei�t Special Meeting (F,W COG) (Lincoln County Courtho��se, Davenport) C Swartz at PARC National Recovery Month Partner Appreciation Luncheon (GrIS) COMMISSIONERS' SEPTEMBER 26, 2011 MINUTE� Page 6 of 6 Signed this /�� day of _��� '—, 2o1i. BOARD OF COUNTY COMMISSIONERS Grant County, Washington ,,. ;; ✓.,:/�,� _.