HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY. MAY 16. 2oii:
The Grant County Commissioners session began at 8:go a.m. with Commissioners Swartz an d Carter in
attendance with the Clerk of the Board. Commissioner Stevens was out in the a.m. only and excused.
8:go a.m. — 8:5o a.m.
9:0o a.m. — g:5o a.m.
Elected Official Roundtable Discussion
Striclder, ASC Update/Misc. BOCC Action
A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items i
through 6 on the ASC Agenda as presented below. The motion passed with 2 Commissioners in
attendance.
10:0o a.m. — io:i5 a.m.
io:go a.m. — io:45 a.m.
1. Possible vouchers for Interfund Communications, insurance, and/or
grant administration. (Approved)
2. Geographic Information Interlocal Agreement between Grant County
and the Washington State Department of Ecology for access to bi-
monthly/monthly updates of spatial and tabular data as maintained
by the County uia on-line ftp site or quarterly updates of spatial and
tabular data as maintained by the County uia CD/ROM or DVD.
Term is April 6, 2oi1 to December 3i, 2o1i. (Approved)
3. Amendment A to Washington State Department of Commerce
Community Services and Housing Division, Office of Crime Victims
Advocacy, Grant No. F�o-31103-015, FF'Y 2oio STOP Violence
against Women Formula Grant Program. Amendment extends the
grant period and increases the Budget and matching funds.
(Approved)
4. Special Counsel Contract between Grant County and Evans, Craven &
Lackie, P.S. to perform and render legal assistance and advice, and to
conduct discovery, relative to the case commonly known as Ochoa Ag
Unlimited Foods, Inc., d/b/a Ochoa Foods, and Idaho Corporation;
OB-i LLC, a Washington LLC, v. Grant County, Superior Court Cause
No. 07-2-00788-8. (Approved)
5. Domestic Violence Legal Advocacy Grant Program funding
application between Grant County, New Hope Domestic Violence
and Sexual Assault Services, and the Department of Commerce in the
amount of $24,00o to provide legal advocacy to victims of domestic
violence. Contract for July i, 2o11-June go, 2oi2. (Approved)
6. Agreement for Independent Contractor Services between Grant
County, PARC, and llr. David Scratchley for training service on May
1�, 2o1i. (Approved)
Commissioners Office Safety Meeting
Citizen PubXic Comment Period
Micic Hansen discussed his desire to have Fairway Drive in Moses Lake, added to the Golf Cart
Zone in Grant County. He brought in a new description of the area he would like to see added.
All roads are currently 25mph. If the Commissioners approve this area, he will bring his proposal
to the City of Mases Lake for consideration as they own part of Fairway Drive.
Discussion was held about how some of the ditches were filled in along Fairway Drive, and that
the Public Worlcs Director stated this needs to be removed. Those ditches are a requirement of
the County.
COMMISSIONERS' MAY i6, 2oix MINUTES
Page 2 of 6
Mr, Hansen stated he delivered sand to the area and dropped it off for the residents to fill in. He
was not compensated for this. He stated that the Golf Cart Zone and ditches being filled in are
not connected. Commissioner Swartz stated that she believed Mr. Hansen would need 51% of the
residents in favor of the Golf Cart Zone on Fairway Drive. The Commissioners will discuss this
issue with Derele Pohle, Public Worlcs Director on how many residents will need to sign the
petition. The Board will also give the area description to the Assessor's Office to get how many
residents are in the area. A copy of the passed Ordinance was given to Mr. Hansen so he would
lenow the requirements. Discussion was held again on the ditches. Mr. Hansen is upset that AHO
Homes dug ditches instead of putting in curbing and sidewalles. He stated the County gave AHO
the option and the citizens are upset over this. The citizens filled in County Right of Way when
they should not have. Commissioner Swartz will discuss this issue with Derelc Pohle at his May
1�, 2011 meeting.
11:0o a.m. — i1:go a.m.
i2:oo p.m. —1:0o p.m.
1:3o p.m. — i:5o p.m.
C Carter at Health District Audit Exit Interview (Health District Ephrata
Office)
PUD Luncheon (Tequila's Restaurant)
Open Record Public Hearing, Douglas T. Boyden et al Application for
Classification as Open Space Land for Current Use Assessment under Ch.
84•34 RCW
The Commissioners held an Open Record Public Hearing to consider an application from Douglas
T. Boyden et al regarding an application for Classification as Open Space Land for Current Use
Assessment under Chapter 84•34 RCW. Property is located at Highway 283 and the Winchester
Wasteway, in the NE quarter of S gg, T 20, R 25 (Parcel no.15-1952-00� Tax �8336). Laure
Grammer, Assessor, discussed the application. On February 18, 2009, this application was
presented to the Commissioners along with the Assessor recommended for denial of the
application. The current application also came with a letter of denial but the Assessor would now
lilce to change this recommendation. She was able to speak with the property owners today
regarding their application and now understands their situation. The Assessor now recommends
approval. Discussion ensued. Peter Chance, one of the property owners, discussed the
application. They put signs up stating there was a charge for hunting on their property to
discourage people from hunting on their property. They are concerned about it being a liability
issue. Commissioner Carter recommended they speale to the NRCS for signage to detour hunters.
Mr. Chance stated they are interested in possibly selling the property �o the County.
Commissioner Stevens stated we do not buy property like this but he could contact Fish and
Wildlife or ask NRCS. Commissioner Carter moved �o close the public comment portion of the
hearing. Comrnissioner Stevens seconded and the motion passed unanimously. Commissioner
Stevens moved approve the revised recommendation of the County Assessor and approve the
application as presented. Commissioner Carter seconded and the motion passed unanimously.
The hearing adjourned.
2:0o p.m. — 2:5o p.m.
3:0o p.m. — 3:2o p.m
4:0o p.m. — 4:2o p.m.
MISCELLAl�TEOUS ITEMS
T Hechler, Human Resources Update
T Lang, District Court Public Defense Performance Issue
B Smith, District Court Update (Cancelled)
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $463,506.85 and $396•54, as recorded
on a listing and made available to the Board.
COMMISSIONERS' MAY 16, 2011 MINUTES
Page g of 6
TUESDAY, MAY i7, 2o1i:
The session was continued at 9: oo am with all the Commissioners in attendance with the Clerlc of the
Board.
9:3o a.m. — 9:5o a.m.
10:0o a.m. — io:3o a.m
io:3o a.m. — io:5o a.m
J Janke, Noxious Weed Board Assessment Discussion
Performance Review
Open Record Public Hearing, Application for Community Developinent
Block Grant No. ii-6q lo00-002
The Commissioners held an Open Record Public Hearing to review community development and
housing needs, inform citizens of the availability of funds and eligible uses of the state
Community Development Blocic Grant (CDBG) funds, and receive commends on proposed
activities, particularly from low and moderate income persons and persons residing in the Grant,
Adams, and Lincoln County areas. $76,�22.0o will be available to Opportunities Industrialization
Center of Washington (OIC of WA) to fund public service activities that principally benefit low
and moderate income persons. This hearing is to also close out 2oio CDBG grant io-64ioo-oo2.
June Strickler, Administrative Services Coordinator, discussed the proposed and notified the
Commissioners that all hand outs are available in English and Spanish and that a Spanish
interpreter is here to assist if necessary. Available handouts: (1) Community Development Block
Grant Program description, (2) Federal Regulations 24 CFR 5�0.486(a), (g) Public Participation
Plan (PPP), and a(4) Grant County's adopted CDBG Grievance Procedure form (an attachment to
the PPP). Ms. Strickler has a resolution for signature with certifications of compliance for CDBG
public services grant only. Commissioner Carter moved to close the public comment portion of
the hearing. Commissioner Stevens seconded and the motion passed unanimously.
Commissioner Carter moved to approve the closeout of the 2oio Grant and approve the
implementation of the 2oir Grant. Commissioner Stevens seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. xi-og8-CC)
1:0o p.m. — 5:0o p.m.
1:3o p.m. — 2:2o p.m.
2:0o p.m. — 2:10 p.rn.
R Stevens, Out
D Pohle, Public Works Update
i. Resolution No. ii-o39-CC initiating County Road Project 9-SW
Road, CRP 11-0�, to grade, drain, and surface (BST Class A).
(Approved)
2. Request for Reimbursable Work from Grant County Port District #5,
Hartline for miscellaneous road work to a maximum of $�,000.00.
(Approved)
Open Record Public Hearing, Port of Royal Slope Franchise Application
Hearing
The Commissioners held an Open Record Public Hearing to consider a franchise application from
the Port of Royal Slope to enter upon, construct, operate, and maintain a water line under, across
and along Road E-SW and run water line along the north side of Rd i3.6 SW in a portion of S 8, T
16, R 26 W.M. Derelc Pohle, Director and Engineer, Public Works stated that their department
recommends approval. Commissioner Carter moved to close the public comment portion of the
hearing. Commissioner Swartz seconded and �he motion passed with 2 Commissioners in
attendance. Commissioner Carter moved to approve the franchise application as presented and to
sign the Order Granting Franchise. Commissioner Swartz seconded and the motion passed with 2
Commissioners in attendance. The hearing adjourned.
2:15 p.m. — 2:go p.m. W Gould, SR 28 Lane Restriping
COMMISSIOI�ERS' Mt�Y 16, 2o1i MINUTES
Pa�e 4 of 6
2:3o p.m. — g:2o p.m. D Lee, Prosecuting Attorney's Office Update
3�3o P•m• — 3�45 P•m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items 1
through 9 on the Consent Agenda as presented below. The motion passed with 2 Commissioners in
attendance.
COMMISSIONERS OFFICE
i. Commissioners Office Vouchers (Approved)
2. Commissioners May 2, 2011 Minutes for approval. (Approved)
AUDITOR'S OFFICE
3. Request for payment to the Sheriff's Office Advanced Travel account
for an Honor Guard event attended by Deputy Kyle Cox in Eugene,
OR, in the amount of $i52.3o. (Approved)
FAIRGROUNDS
4. Request for transfer in the amount of $ioo,000.00 to process
expense vouchers and payroll liability. (Approved)
TECHNOLOGY SER�ICES
5. Request for approval of the procedure for retention of disaster
recovery tapes and backup media information expiration date of 3
years. (Approved)
HL7MAN RESOURCES
6. Personnel Action Request Recommendation regarding a request
from Community Development to re-band the GIS Coordinator
position to a Band i5. The Director recommends approval.
(Approved)
�. Personnel Action Request Recommendation regarding a request
from Grant Integrated Services to renarne the Accounts Payable
Manager to an Integrated Data Administrator. The Director
recommends approval. (Approved)
8. Personnel Action Request Recommendation regarding a request
from the Prosecuting Attorney's Office for an exception to the hiring
freeze to hire one Deputy Prosecuting Attorney due to a recent
resignation. The Director recomrnends approval. (Approved)
9. Personnel Action Request Recommendation regarding a request
from Juvenile Court and Youth Services for an exception to the hiring
freeze to hire a regular part time Detention Monitor due to a recent
resignation. The Director recommends approval. (Approved)
4:0o p.m. — 4:go p.m. C Swartz at Moses Lalce Trail Planning Team Meeting (Moses Lalce City
Hall)
COMMTSSIONERS' MAY �6, 2011 MINUTES
Page 5 of 6
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Payroll Authorization form for the May io,
2oii payroll.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $5�957•64, as recorded on a listing and
made available to the Board.
WEDNESDAY, MAY i8, 2oi1s
R Stevens, Out
7:0o a.m. — 8:0o a.m.
9:0o a.m. —10:0o a.rn.
9�3o a.m. — i2:oo p.m
10:0o a.m. — 1o:go a.m.
ii:oo a.m. — 4:0o p.m
x2:oo p.m. — i:oo p.m.
6:0o p.m. — 8:0o p.m.
MISCELLANEOUS ITEMS
C Swartz at Grant County Economic Development Council Board
Meeting (ATEC, BBCC)
C Carter at Housing Authority Homeless 10 Year Plan Meeting (Moses
Lake Community Health Administrative Conference Room)
TOURISM BOARD
R Stevens at WRCIP Board of Directors Meeting (Canfield and Assoc)
(Unable to attend)
C Swartz at Spanish Elections Meeting (Elections) (Cancelled)
R Stevens, OIC of Washington Conference Call (Unable to attend)
R Stevens at Columbia Basin Development League Meeting (Moses Lalee
Fire Hall) (Unable to attend)
Commissioner Carter signed and Commissioner Swartz authorized the Clerlc of the Board to sign for her,
approval for an out of state travel request from the Sheriff's Office for Detectives Coolc and Green to travel
to San Diego and interview a homicide suspect that left Grant County.
THURSDAY, MAY iA, 2o1as
C Swartz and C Carter at WIR Annual Conference (Wenatchee)
R Stevens, Out
9:0o a.m. — g:oo p.m
BOARD OF EQUALIZATION HEARINGS
7:0o p.m. — 8:0o p.m. C Swartz at Grant Transit Authority Board Meeting (Ephrata City Hall)
COMMISSIONERS' MAY i6, 2oii MINUTES
Page 6 of 6
FRIDAY, MAY 20, 2011:
C Swartz and C Carter at WIR Annual Conference (Wenatchee)
R Stevens, Out
9:0o a.m. - 2:3o p.m. BOARD OF EQUALIZATION HEARINGS
3�3o p.m. - 5:0o p.m. CIVIL SERVICE MEETING
Signed this � day of , 201�.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washingto
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