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HomeMy WebLinkAboutMinutes - BOCC M ( �l UTE� c�RANT COUI�TY BaARD �F �OMMISSIt�(� ERS MO{VDAY, Nt3VEM13ER 2,2015 The Grant County Commissianers session began at 8:30 a,m.with all Commissic�ners in attendance. 8:30 a.rrt,—9:00 a.m. Elected Officia) Roundtabie Nieeting 9:00 a.m.--9:20 a.m. J Strickier,ASC Update ar�d Misc. BOCC Actiorr A motion was made by Commissioner Swartz,secanded by Cammissioner Carter,to approve items 1 thraugh 3,and 5 through 7 an the agenda as presented, item 4 did not arrive for signature.The motian passed �nanimausly. 1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration, etc.(Approved) 2. Stationary Guard Agreement between Grant County ar�d Moon Security Services for fihe provision of guard service at portions of the Grant County Courthouse {District Court} premises, 3S C St. NW in Ephrata,or as more specifically directed within the Grant County Caurthouse by the County. Term is Qecember 31, 2Q15 through Deeember 31, 2017. (Approved� 3. Professiona!Service/Consultant Agreemer�t between Grant County and Gentury West Er�gineering for engineering services on the County's Department af Commerce Community Development Block Crant(CDBG)General Purpose�rant Rayal Water District Rehabilitation Project. Engineering services will encompass design, construction inspection,and management of�the project. Term is from effective date of signature ta December 31,2016 in the amaunt of $148,200 with an additional $5,000 available for environmental review costs. (l�ppr�ved) 4. Anticipating: Rental Agreement(Residential Premises) Grant County, Grant Integrated Seruices' New Hape Damestic Violence and Sexual Assault Services (Emergency Shelter Renewal�. (Did not arrive for signature) 5. 2016 Grant County�heriff Towing Contract between Grant County, by and thraugh the Sheriff's Office, and DJ's Auta Wrecking. Term is January 1, 2016 through December 31, 2016, (Approved) 6. Vendor Agreement between Grant C�unty, by and thraugh Grant Integrated Services' Developmental Disabilities department and Moses Lake Community Health for education and information services and Birth to Three Child Developrnent Services. Term is July 1, 2015 through June 30, 2016. (Appraved) 7. Request for Caunty purchasing to incorporate Purchasing Cooperatives, such as U.S. Communities, National Joint Powers Alliance (NJPA}, NASPO National Associatian of State Procurement Officials(NASPO}, and the Government Services Administration (GSA) and adoption of Grant County Purchasin�, Bidding Guidelines, a working Excel dacument. (Approved) 10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting 10:30 a,m� —10:45 a,m. Citizen Public Comment Period (Na pubiic in attendance} Page 2 of 7 Grant County Commissioners Minutes Week of November 2, 2015 11:00 a.m. — 11:20 a.m, T Gaines, Central Services Update Items discussed were: • Technology Services—Computech and the AS400;Terra-scan Update; Email Issues; and Windows 10? • Facilities and Maintenance—Internal Projects (Hearing Room Equipment/Courtroom Layout); Furniture/Updating Facilities with project;Juvenile; New Building/Storage; and Facilities Assessment Capital Forecast. • Interfund Communications—No more billing for SCAN Lines to the respective departments; Health District to get their own billing account; Fax lines directly to Century Link, billed direct to the department; billing will be postage only. • Central Purchasing—Future Building Considerations and Purchasing Guidelines/Cooperatives. 12:00 p.m.— 1:00 p.m. Elected Official and Department Head Monthly Luncheon 1:15 p.m.—1:55 p.m. B Warren, Grant Integrated Services Update 2:00 p.m.—2:50 p.m. I< Eslinger, Human Resources Update Items discussed were: GrIS Management Training—Discipline; Sheriff's Mediation; Comp Banding Medical Records Assistant and PCAP Program Case Manager; Lick Leave Donation Program 15-03; Chief Operating Officer and Fairgrounds Director postings; Bargaining Direction; Deputy Sheriff's 2015 Mediation; District Court ULP Training; EO Wage Comps Update; Catch-up steps for Association; Comp Plan Audit; Goodwin Stipend; Disciplinary Policy; Sick eave Donation Policy;APS Healthcare Renewal; Menke Renewal, Mercer Renewal; Discussion Items: 2016 Training Calendar Surveys;ACA Reporting; Comp Plan Audit; EO Wage Comps Update; Equal Opportunity Plan Update; and GrIS Leadership Job Descriptions. 3:00 p.m.—3;20 p.m, D Hooper, Planning Update Items discussed were: Wilson Creek Building Permit/Enforcement Interlocal Agreement ILA; Code Question; and Planning Commission. 3:30 p.m.—4:20 p.m. J Gingrich, Fairgrounds Transition Meeting MISCELLANEOUS ITEMS The Commissioners approved and signed the Grant County Payroll Authorization form for the October 30, 2015 payroll. As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$474,312.04, $225.37, $386,244.76, and $109,413.75, as recorded on a listing and made available to the Board. Page 3 of 7 Grant County Commissioners Minutes Week of November 2, 2015 The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the October 30, 2015 payroll. TUESDAY, NOVEMBER 3,2015 The session was continued at 10:00 a.m, with all Commissioners in attendance. 10:00 a.m. —10:20 a.m. G Goodwin, Discussion on Chelan/Douglas/Grant County Behavioral Health Organization—Conference Call 10:30 a.m. — 10:50 a.m. L Stoltman, Conservation District Update 11:00 a.m. —11:50 a.m. Senator Parlette Legislative Update Conference Call 12:00 p.m.— 1:30 p.m. C Carter at North Central Workforce Development Council Meeting for Grant/Adams Counties (WorkSource Building, Moses Lake) (Cancelled) 1:30 p.m.—2:20 p.m. J Tincher, Public Worl<s Update A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve item 1 on the agenda as presented. The motion passed unanimously, 1. Right of Way Procedures: Adopting of Procedures to acquire Real Property with Grant County Public Works Department being responsible for real property acquisition and relocation activities on proJects administered by the Agency(Grant County Board of County Cornmissioners). (Approved) Items discussed were: Adams/Airway/Valley Roads Updates; ATV/UTV Petition; ER&R Rental Rates; and Road District 1 Supervisor, 2:30 p.m.—2:5b p.m. G Dano, Prosecuting Attorney's Office Update Iterns discussed were: PacifiClean; Election Day; Fairgrounds; and Mental Health and Justice. 3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 10) A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items 1 through 3, and 5 through 10 on the agenda as presented. Item 4 is being denied. The motion passed unanimously. COMMIS510NERS OFFICE 1. Commissioners Office and Public Defense Vouchers far approval. (Approved) 2. Commissioners October 19, 2015 Minutes for approval. (Approved) Page 4 of 7 Grant County Commissioners Minutes Week of November 2, 2015 3, Letters of re-appointment for Beverly Shuford,Tim Alling, Debbie Doran-Martinez, I<evin Danby, and Marilyn Meseberg to the Grant County Lodging Tax Advisory Committee. (Approved) 4. Petition and request received from Gene Reed requesting the Commissioners pass an ordinance that would allow the use of off-road (ORV)vehicles on certain county roads, per HB1632. (Denied) TREASURER'S OFFICE 5. Request to declare property surplus: Grant County owned Parcel No. 110029000 located in Moses Lake within S 21,T 19, R 28 (Old Canal R/W) request. The Treasurer received a letter of interest to purchase this land from hlayden-Homes. If approved,the Treasurer will begin the process�f selling the property via public auction or silent bid. (Approved, Resolution No. 15- 064-CC and a minimum value was sef at$1,200.00) CENTRAL SERVICES 6. Recommendation to approve and move forward with the Department of Enterprise Services/ Mcl<instry Grant County Courthouse Complex building renewal and historic preservation project, in the amount of$8,707,143.00. (Approved but contingent on securing�ond funding) 7. Request ta have a full Grant County Facilities Assessment conducted that would allow for planning of accurate long range facilities goals. The assessment would be performed by EMG Field Services, a partner of Facility Dude, for the amount of$15,657.00. (Approved) HUMAN RESOURCES 8. Recommendation Memorandum regarding a request from Grant Integrated Services for a Compensation Review of their Medical Records Assistant Position. The Director recommends approval of creation of a tiered job family: Medical Records Assistant I (at band 4) and Medical Records Assistant II (at band 6). (Approved) 9. Recommendation Memorandum regarding a request from Grant Integrated Services far a Compensation Review of their Parerrt Child Assistance Program Case Manager Position.The Director recommends approval of re-banding to band 10. (Approved) AUDITOR'S OFFIGE—ACCOUNTING DEPARTIVIENT 10. Request to create a new Accounting/Budgeting, Special Revenue Fund#118 titled "INET Criminal Charges". This fund would be administered by the Sheriff's Office in accordance with RCW 10.01.220 and be used exclusively to tracl<the resources collected and expenditures allowed far the operations of INET. (Approved, Resolution No. 15-063-CC) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the James Jonson (Laush, Dillman, & Keller)Jonson Short Plat, File#15-5980-01; and the Vincent and Carol Bryan (Bryan Short Plat) File#P15-0071 (P15-0117). Page 5 of 7 Grant County Commissioners Minutes Week of November 2, 2015 Recommendation Memorandum from the Human Resources Director to initiate the County sick leave donation policy for a Public Works employee, Recipient 15-03, for a medical condition that restricts him/her from the workplace and could experience ongoing physical damage if treatment is not sought. The Director recommends approval. (Approved) Assumption marijuana license application for Columbia Basin Buds (Jimmy and Karen Cobb) and EI Rey De La Kush (Juan Penaloza), 4499 Road L Ne, Ste B, Moses Lal<e,WA 98837 (Producer Tier 1 and Processor). (Approved) WEDIVESDAY, NOVEMBER 4, 2015 The session was continued a� 1:30 p.m. with Commissioners Carter and Swartz in attendance. Commissioner Stevens was out until 3:30 p.m. 1:00 p.m.—3:30 p,m. R Stevens, Out 1:30 p.m.—2:00 p,m. Adoption of the 2016 Grant County Preliminary Budget The Commissioners me�t to adopt the 2016 Grant County Preliminary Budget. Jacob Taylor, Chief Accountant stated the Preliminary Budget amount is$124,476,284.00. The General Fund budget amount is$44,063,92�..00 and the Road Fund amount is$29,170,700.00. Initial Capital Outlay requests total $2,222,921.00. Mr.Taylor also stated the Preliminary Budget is 18.2 percent higher than last year's initially approved budget and the projected revenues to the General Fund are 10 percent higher. Commissioner Swartz moved to adopt the Preliminary 2016 budget as presented. Commissioner Carter seconded and the motion passed with 2 Cornmissioners in attendance. (Resolutinn No. 15-065-CC) 2:30 p.m.—3:30 p.m. Sheriff's Office and Jail Budget Meeting 3:30 p.m.—4:00 p.m. Treasurer's Office Budget Meeting 4:00 p.m.—5:00 p.m. 2016 Budget Discussion TWURSDAY,NOVEI!/I�ER 5,2015 The session was continued at 9:00 a.m. with Commissioners Stevens and Carter in attendance. Commissioner Swartz was out and excused until 10:30 a.m. 8:00 a.m.— 10:3U a.m. C Swartz, Out Page 6 of 7 Grant County Commissioners Minutes Week of November 2, 2015 7:00 a.m.—8:00 a.m. C Swartz at Moses Lake Chamber Response Team Meeting(Moses Lake Chamber Office) (Cancelled) 9:00 a.m,—9:30 a.m. Tourism Commission Budget Meeting 9:30 a.m.—10:00 a.m. Building Department and Fire Marshal's Office Budget Meeting 10:30 a.m. — 11;00 a.m. Public Defense and Law Library Budget Meeting 11:00 a.m. — 11:30 a.m. Juvenile Court and Youth Services Budget Meeting 1;30 p.m.—2;00 p,m. Clerk's Office Budget Meeting 2:30 p.m.—3:00 p.m. Public Records Budget Meeting 3:00 p.m.—3:30 p.m. Facilities and Maintenance Budget Meeting 3:30 p.m.—4:00 p.m. Fairgrounds Budget Meeting 4:00 p.m. —5:00 p.m. 2016 Budget Discussion FRIDAY, NOVEMBER 6, 2015 The session was continued at 9:00 a.m. with Commissioners Carter and Swartz in attendance. Commissioner Stevens was out and excused until 11:00 a.m. 9:00 a.m.—11:00 a.m. R Stevens at WRCIP Renewal Committee and All Board Sit Down Meeting (Clear Risk Solutions, Ephrata) 9:00 a.m.—9:30 a.m. WSU Cooperative Extension Budget Meeting 9:30 a.m.—1Q:00 a.m. Auditor's Office Budget Meeting 10:00 a.m.— 10:30 a.m. Technology Services Budget Meeting 10:30 a.m.—11:OQ a.m. Coroner's Office Qudget Me2ting 11:00 a,m, —11:30 a.m. Districi Court Budget Meeting 1:00 p.m.—4:00 p.m. 2016 Budget Discussion Page 7 of 7 Grant County Commissioners Minutes Week of November 2, 2015 Signed this�day of_�� 2015. BOARD OF COUNTY COMMISSIONERS Gr .rrt C~ unty,Washin n .,, ,��._�.�_....�_.,��_«_. � Ric ard Stevens, Ch ir � Cindy Carte , Vice-Chair � ,�t est; � � ��� � �,. Carolann Swartz, Member � ar ara J. Vasquez, C C rl<of the Board