HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MOleTDAY, MARCg3 2g, 2ooc�
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:0o a.m. — 9:5o a.m.
10:0o a.m. — 1o:i5 a.m.
io:2o a.m. — io:5o a.m.
ii:oo a.m. — ii:5o a.m.
2:go p.m. — 2:5o p.m.
3:0o p.m. — g:2o p.m.
4:0o p.m, — 4:5o p.m.
J Stricl�ler, ASC Update/Misc. BOCC Action
Commissioners Office Safety Meeting
Commissioners Work Session
i.
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4•
5•
Recommendation from the Facilities and Maintenance department
to award the bid for the Storage Warehouse Shelving to Costco in the
amount of $3,369.60. This request also requires a budget extension
hearing.
Budget Transfer request from the Auditor in the amount of
$32,500.0o to Fund #i83, Department #i84 due to an oversight of
not budgeting funds for Big Bend Economic Development Council
($20,000.00) and the Grant County �conomic Development Council
($i2,5oo.00).
Budget Extension request from the Accounting Department in the
amount of $25,000.0o for the Department of Public Defense copy
machine and office furniture. Funds for this were given by the State
of Washington for improvement of public defense.
Recomniendation from the SherifPs Office to award the bid for a
utility dump trailer to Columbia River Trading Co. in the amount of
$7�383•00. This item was included in their 2009 Capital Outlay
budget.
Revision of March 10, 2009 Personnel Action Request
Recommendation from Human Resources. The recommendation is
to adopt a resolution that addresses the salaries of the Grant County
Elected Officials (excluding Commissioners).
Budget and Finance Update CANCELLED
J Stoker, GMHC Grant Applications Update
T Hechler, Human Resources Update
D Reynolds, Moses Lake v. Grant County Mediation Conference Call
The Grant County Commissioners session was called to order at 9:0o a.m. with all the Commissioners in
attendance with the Clerk of the Board.
COMMISSIONERS WORK SESSION
The Commissioners approved and signed items 1 through 4 as listed above. A public hearing was
scheduled for items i and 3 for Apri114, 2009 at 9:3o a.m.
COMMISSIONERS' MARCH ag, 2009 MINUTES
Page 2 of 6
D REYNOLDS, MOSES LAKE VS. GRANI' COUNTY MEDIATION CONFERENCE CALL —
EXECUTIVE SESSION
Pursuant to RCW 42.3o.1io (i)(i) Commissioner Cindy Carter opened the executive session at 4:05 p.m.
to go unti14�35 P•m. Commissioner Cindy Carter closed the session at 4�35 P•m•
As there was no further business to come before the Board the session was continued until March 24,
2009.
TUESDAY, MARCH 2q., 2oocZ
9:0o a.m. — 9:2o a.m. J Potts, Legislative Update Conference Call
9:3o a.m. — 9:5o a.m.
io:oo a.m. — io:5o a.m.
11:0o a.m. — ii:2o a.m.
i1:go a.m. — i1:5o a.m.
i:3o p.m. — g:oo p.m.
1:45 P.m. —1:55 P.m.
3:�o p.m. — 3�45 P.m.
4:0o p.m, — 4:2o p.m.
Open Record Public Hearing, UDC Amendment to Sect 23.12.i5o "Signs"
P Stolcer, GWMA Sub Surface Mapping Presentation
C Price, WSU Extension Update
Closed Record Public Hearing, Lila M. Mofford Preliminary Plat and
SEPA Application
D Pohle, Public Worlcs Update
i. Local Agency Agreement from the Washington State Department of
Transportation for the Rd L-NE Overlay project.
2. Local Agency Agreement from the Washington State Department of
Transportation for the Bridge #244, Rd g-NE project.
g. Contract between Grant County and United Rentals for the
Equipment Contract 2009-04; and between Grant County and ASAP
Spray LLC for the 20o9-2oii Herbicide Application Program.
4. Recommendation to award the 2009 Liquid Asphalt project to Idaho
Asphalt Supply, Inc. in the amount of $685.0o per ton.
Bid Opening, Herbicide Materials
ConsentAgenda
A Lee, Prosecuting Attorney's Office Update
The session was continued at 9:0o am with all the Commissioners in attendance with the Clerk of the
Board.
OPEN RECORD PUBIC HEARIllTG, UNIFIED DEVELOPMENT CODE (UDC) AMENDMENT
TO SECTION 2g.a�.i5o "SIGN�"
The Commissioners held an Open Record Public Hearing regarding a proposed amendment to the Unified
Development Code section 23.i2.i5o "Signs". Any sign over g2 sq/ft. currently requires a Conditional Use
Permit. Staff proposes that a discretionary use permit be required for signs over g2 sq/ft and this would
be approved administratively at the Planning Department. The amendment also proposes that freeway
signs be raised to 8o ft. for ease of viewing. Commissioner Swartz asked of animated signs, what is the
process? Staff stated that these would still require a conditional use permit. Commissioner Swartz moved
to close the public comment portion of the hearing, Commissioner Stevens seconded and the motion
passed with 2 Commissioners in attendance.
COMMISSIONERS' MARCH �3, 2009 MINUTES
Page g of 6
Commissioner Swartz moved to uphold the Planning Commission recommendation and approve the
amendment as presented. Commissioner Stevens seconded and the motion passed with 2 Commissioners
in attendance. The hearing adjourned.
(Ordinance No. 09-o26-CC)
CLOSED RECORD PUBLIC HEARING. LILA M. MOFFORD PRELIMINARY PLAT AND
SEPA APPLICATION
The Commissioners held a Closed Record Public Hearing regarding a Preliminary Plat a Preliminary Plat
and SEPA Application from Lila M. Mofford consisting of 51ots on 26.39-acres for residential homes in an
area zoned Rural Residential3 zoning district, in a portion of Farm Unit 55, Irrigation Blocic 70, and in a
portion of Grant Orchards near Soap Lake. The location is in a portion of the NW quarter of S 85, T 2o N,
R 2� E, W M(Parcel no. 20-0058-000). Commissioner Stevens moved to uphold the Planning
Commission recommendation and approve the application as presented, recognizing the � Conditions of
Approval and � Findings of Fact. Commissioner Swartz seconded and the motion passed unanimously.
The hearing adjourned. (Resolution No. 09-o2�-CC)
D POHLE. PUBLIC WORKS UPDATE
The Commissioners approved and signed items i through 5 as listed above.
BID OPENING, HERBICIDE MATERIALS
The following bids were received:
i. Helena Chemical Co. $327,363•35
2. Crop Production Services, Inc, $253�253•95
3. Alligare, LLC $2g,ioo.00
Commissioner Stevens moved to turn over the bids to Public Worizs for their review and recommendation.
Commissioner Swartz seconded and the motion passed unanimously.
CONSENT AGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the
motion passed unanimously, as presented below:
COMMISSIONERS' OFFICE:
Commissioners Office Vouchers
Advanced Excavation Inc. owner/contractor agreement between Grant County and Advanced
Excavation, Inc. to furnish all material and perform all work necessary to complete the septic
system at the Fairgrounds.
Special License application for Lions Club-Mattawa/Desert Aire, 906 Columbia Blvd W, Mattawa,
WA 99349, �rom the Washington State Liquor Control Board.
COM1ViISSIONERS' MARCH 2g, 2009 MINVI'ES
Page 4 of 6
HUM�INRESOURCES
Personnel Action Request for the salary, wage, and/or position changes for Carol Gibson,
Assessor's Office; Jay Johns, Fairgrounds; Lee Pence and Bradley Thonney, Prosecuting
Attorney's Office.
Personnel Action Request Recommendation to adopt another revision to the Family Medical
Leave Act policy to include newly adopted provisions and final regulations under the National
Defense Authorization Act of 2008. (Administrative Policy No. o4-oi)
GRAN!'MENTAL HEALTHCARF
Out of state travel request for Jalane Christian-Stoleer to attend the National Behavioral
Healthcare conference in Austin, TX from Apri13-8, 2009.
Land Use Action Application for City View Residential.
MISCELLAllTEOUS ITEMS
The Chair of the Board was authorized to sign the Donald Fuller (Fuller Farm Unit 98 Short Plat) Final
Plat Submission and Review, File #o8-52i6-oi.
As there was no further business to come before the Board the session was continued until March 25,
2009.
WEDNESDAY, MARCH 2�, 200�
9�3o a.m, — 10:2o a.m. G Baker, Technology Service Update
10:3o a.m. —10:5o a.m.
1i:oo a.m. — ii:2o a.m.
ii:go a.m. —11:5o a.m.
ri:5o a.m, — i2:2o p.m.
12:0o p.m. — i:oo p.m
i:go p.m. — 2:2o p.m.
2:go p.m. — 2:5o p.m.
3:0o p.m. — �:oo p.m.
F De Trolio, Sheriffs Update
K Allen, Clerlc's Update
C Carter, Finance Committee Meeting
C Carter at Canvassing Board Meeting (Elections Office)
C Swartz at Big Bend Economic Development Council Meeting (Boys and
Girls Club, gl•a Ave, Moses Lake)
Small Works/Vendor Roster/Capital Purchase Discussion
Bid Opening, County Paper of Record
C Carter at SWAC Meeting (Public Worlcs)
The session was continued at 9:0o am with all the Commissioners in attendance with the Clerlc of the
Board.
COMMISSIONERS' MARCH 23, 2oog MINUTES
Page 5 of 6
BID OPENING. COUNTY PAPER OF RECORD
The Commissioners held a bid opening to for the County Paper of Record. Two bids were
received:
l. A Grant County Journal for $2.55 per column inch, with a circulation of 6,626
households.
2. A Columbicz Basin HeNald for $2.99 per column inch, with a net press run of 9,582
(paid and/or requested circulation of 10,327).
Commissioner Stevens moved to hold the bids under advisement with a decision by April 1,
2009 at 3:00 p.m. Commissioner Swartz seconded and the motion carried unanimously.
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $250.00, $5�0,o19.i6, and
$579�849•62, as recorded on a listing and made available to the Board.
As there was no further business to come before the Board the session was continued until March 26,
2009.
THURSDAY, lO�IARCH 26, 2ooA:
8:0o a.m. — 9:0o a.m.
io:oo a.m. —12:0o p.m.
i:oo p.m. —1:go p.m.
6:0o p.m. — 8:0o p.m.
ASSESSOR'S OFFICE MEETING
R Stevens at Solid Waste Negotiations (Multi-Purpose Rm)
F Floyd, Best Litigation Conference Call
C Carter at GWMA Meeting (Othello City Hall)
The session was continued at 9:0o am with all the Commissioners in attendance with the Clerlc of the
Board.
F FLOYD, BEST LITIGATION/PUBLIC DEFENSE EXECUTIVE SESSION CONFERENCE
CALL
Pursuant to RCW 42.30.110 (i)(i) Commissioner Carter called the session to order at i:o3 p.m. to go until
1:18 p.m. The session was then reopened until i:23 p.m. Commissioner Carter then closed the session at
1:23 p.m.
MISCELI.ANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $62,223.20, as recorded on a listing and
made available to the Board.
COMMISSIONERS' MARCH 23, 2009 MINUTES
Page 6 of 6
The Commissioners signed the Grant County Payroll Picic-Up Sheet for March 25, 2009.
As there was no further business to come before the Board the session was continued until March go,
2009.
FRIDAY, MARCH 27, 200�
9:0o a.m. — 2:0o p.m.
ll:oo a.m. — g:oo p.m.
Signed this (�-' "`
BOARD OF EQUALIZATION HEARINGS
R Stevens at EW COG Meeting (Davenport Courthouse) CANCELLED
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BOARD OF COUNTY COMMISSIONERS
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