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Home My WebLink AboutMinutes - BOCCMINUTES GRAN I' COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY cZ, 2oocZ 8:go a.m. — 8:5o a.m. Elected Official Roundtable Discussion 9:0o a.m. — 9:5o a.m. io:oo a.m. — 1o:i5 a.m. io:2o a.m. — 10:5o a.m ii:oo a.m. — 1i:5o a.m. ii:oo a.m. — 11:5o a.m. i:go p.m, — i:5o p.m. 2:0o p.in. — 2:5o p.m. g:oo p.m. — g:2o p.m. 4:0o p.m. — 4:2o p.m. 4:3o p.m. — 4:5o p.m. J Striclder, ASC Update/Misc. BOCC Action x. Vouchers for indigent defense, insurance, and/or grant adri�inistration. 2. BOCC Chair signature on Agent or Broker of Record Authorization form, appointing Scott Davis of Martin Morris Agency, Inc. of Ephrata, Washington as Grant County's designed Agent/Brolcer to act as its exclusive representative on the County's policy with the Washington Rural Counties Insurance Program. 3. BOCC Chair signature: Industrial Cooling Equipment Maintenance Agreement between Grant County and Sno Valley Process Solutions, effective March i, 2009 through February 28, 2oio for the Courthouse Facility (#Ko9-oi�) 4. BOCC Chair signature: Industrial Cooling Equipment Maintenance Agreement between Grant County and Sno Valley Process Solutions, effective March i, 2009 through February 28, 2oio for the Jail Building (#Ko9-oi8) BOCC Office Safety Meeting Commissioners Work Session 1. 3• Budget Extension request from Accounting in the amount of $60,000.0o for the remodel of the Department of Public Defense office space. Some expenses will be reimbursed by the landlord, after purchased by the county. Request for Emergency Purchase from the Sheriff's Office in the amount of $8�,480.0o to purchase a new control system for the Work Release Facility and the Maximum Secured Correction Facility. These funds are in their 2009 budget. Request for release of retainage bond #io5128597 from Halme Construction for their worle on the Fairgrounds improvements. Budget and Finance Update CANCELLED D Nelson, Dept. of Community Development L Grammer, Assessor's Office Update D Reynolds, Moses Lalce v. Grant County Conference Call J Melvin, HB i989 Marlcing Hazards on Water B Smith, District Court Update E Sperline, Public Records Act Discussion CANCELLED COMMISSIONERS' FEBRUARY 9, 2009 MINUTES Page 2 of 6 The Grant County Commissioners session was called to order at 8:3o am with all the Commissioners in attendance with the Clerlc of the Board. J STRICKLER, ASC UPDATE AND MISC. BOCC ACTIOloT The Commissioners approved and signed items i through 4 as listed above. COMMISSIONERS WORIC SESSION The Commissioners approved item 1 as listed above. The public hearing was set for March 9, 2oog at 2:0o p.m. The Commissioners approved item 2 as listed above. It was determined this was nofi an emergency purchase; it was an upgrade to existing equipment. The Commissioners approved item 3 as listed above. EXECUTIVE SESSION CONFERENCE CALL Pursuant to RCW 42.go.lio (1)(i) Commissioner Carter opened executive session at 2:04 pm regarding Grant County vs. Moses Lake Litigation. The session was to go unti12:5o p.rn. Commissioner Carter closed the session at 2:5o p.m. MISCELLANEOUS ITEMS As of this date the Board by a majority vote does approve for payment those vouchers as presented by the Grant County Health District: Payroll Vouchers No. i— 4, and General Fund Vouchers No. 5— 6i, in the amount of $ioi,564.60; as recorded on a listing and made available to the Board. In accordance with RCW 84.52.02o the Commissioners signed a levy certification form from the Washington State Department of Revenue certifying the County Road Regular Levy amount of $iz,000,000 for 2009. The Commissioners approved a request to purchase office furniture for the Department of Public Defense from Business Interior & Equipment, Inc. in the amount of $8,972.1g. The Chair of the Board was authorized to sign Appendix A, Addenduin #1, Fit/GAP and Project Scoping Definition (Phase 2) for Public Works between Grant County and Diamond Municipal Solutions (Microsoft Gold Certified Partner). As there was no further business to come before the Board the session was continued until February io, 2009. TUESDAY, FEBRUARY io, 2ooAs 9:0o a.m. — 9:2o a.m. J Potts, Legislative Update Conference Call CANCELLED 9�3o p.m. — 9:4o a.m. Open Record Public Hearing, Sheriffs Office, Jail, and Coroner Budget Extensions 10:0o a.m. — 10:2o a.m. A Lee, Prosecuting Attorney Update COMMISSIONERS' FESRUARY 9, �009 MINUTES Page g of 6 1o:go a.m. —10:5o a.m. i�:oo a.ril. — 11:20 a.m. 12:0o p.m. — i:oo p.m. i:3o p.m. — i:4o p.m. S Lorenz, Emergency Management Update V Cummings, Facilities and Maintenance Update C Carter at Columbia Basin DV and SA Consortium Meeting Bid Opening, 2009 Crushing, Screening, and Stockpiling Contract i:3o p.m. — 2:5o p.m. D Pohle, PW Update 1. Authorization to Call for Bids: qty � Electric Self-Propelled Scissor Lift 2. Award Recommendation Letter to Discovery Ford for qty. 2 Mid-size four-door 4x4 SW (Sherif� 3�3o P•m• — 3�45 P•m. ConsentAgenda The Grant County Commissioners session was called to order at 9:0o a.m. with all Commissioners in attendance with the Clerk of the Board. OPEN RECO1tD PUBLIC HEARING, SHERIFF'S OFFICE, JAIL, AND CORONER BUDGET EXTENSIONS The Commissioners held an Open Record Public Hearing regarding the following budget extensions: i. Sheriffs Office Fund #ooi, Department #ii4 in the amount of $1g,000.00 to receive a grant from the Washington Traffic Safety Commission for reimbursable overtime; 2. Sheriff's Office Fund #001, Department #114 in the amount of $41,023.07 to cover expenses from their 2008 budget; 3. Jail Fund in the amount of $�,890.19 to cover expenses irom their zoo8 budget; 4. Coroners Office in the amount of $4,857•43 to cover expenses from their 2008 budget. The total budget extension is in the amount of $66,��0.69. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz seconded and the motion passed unanimously. Commissioner Stevens moved to adopt the budget extension as presented, Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (1Zeaolution No. 09-o17-CC). BID OPENING, 2ooA CRUSHING, SCREENING AND STOCKPILING PROJECT The following bids were received: i. Seubert Excavation $364�440.00 2. DeAtley Crushing $42i,�oo.00 3. Nelcon $674,750.00 4. Tommer Construction $��8,200.00 A motion was made by Commissioner Stevens to turn over the bids to Public Works for their review and recommendation. Commissioner Swartz seconded and the motion passed unanimously. D POHLE, PUBLIC WORKS UPDATE The Commissioners approved the out of county travel request for Travis Langley to attend the Manage of Landfill Operations training in Richmond British Columbia, March 29-April i, 2009. COMMISSIONE]l�S' FEBRUARY 9, 2009 MINUTES Page 4 of 6 The Commissioners approved the recommendation of the Public Works Director to award the 2009 Crushing, Screening, and Stocicpiling project to Seubert Excavator, Inc. in the amount of $364�440.00; and to award the Automobiles and Piclaips Item No. 2 to Discovery Ford in the amount of $52,560.97. The Commissioners signed a contract between Grant County and Legacy Ford for the Equipment Contract 2oo9-oi; and a contract between Grant County and Sun City Auto for the Equipment Contract 2009-02. The Commissioners approved and signed the authorization to call for bids for the Equipment Contract 2009-04 (Scissor Lift). The bid opening was set for February 24, 2009 then rescheduled to March 3, 2009 at 1:5o p.rn. CONSENT AGENDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the motion passed unanimously, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers Signature Authorization Form from the Washington State Military Department at Camp Murray, WA for the FYo9 E91i County Contract No. Eo9-o52 for Grant County - MACC E9ii. Resolution approving the Veteran's Relief Fund budget for 2009 and increasing the regular levy by 1% in addition to the increase resulting from the addition of new construction and improvements to property and any increases in the value of state assessed property, or the amount of $6g2.00. (Resolution No. og-oi2-CC). Resolution approving the Mental Health budget for 2009 and increasing the regular levy by i% in addition to the increase resulting frorn the addition of new construction and improvements to property and any increases in the value of state assessed property, or the amount of $x,4o5.00. (Resolution No. o9-oii-CC). Resolution approving the Current Expense budget for 2009 and increasing the regular levy by 1% in addition to the increase resulting from the addition of new construction and improvements to property and any increases in the value of state assessed property, or the amount of $94�568.00. (Resolution No. o9-oao-CC). New License Application for Aramarlc Entertainment, Farm Unit i6, Irrigation Bllc i7, Columbia Basin Project SE, Quincy, WA 98848; and for Camas Cove Winery, 9ii Camas Pl, Moses Lake, WA 988g�, from the Washington State Liquor Control Board. HUMAN RESOURCES Personnel Action Request Recommendation for the Health Insurance Committee to open up their membership and allow for more representation. Personnel Action Request Recommendation for the Sheriffs Office to restructure the Chief Deputy and Undersheriff Positions salaries to be a set minimum percentage above the contracted union salaries: i. Chief Deputy = io% above the Sergeant Positions 2. Undersheriff = 5% above the Chief Deputy Positions The Commissioners tabled this recommendation for further review. COMMISSIONE�S' FEBRUARY 9, 2009 MINUTES Page 5 of 6 Personnel Action Request Recommendation %r Grant Mental Healthcare to change the Child and Family Services Manager position title to Community Support Manager; and change the Adult Therapy Services Manager position title to Therapy Services Manager. There will be no change to the job descriptions or salaries. SHERIFF'S OFFICE 2009 Grant County Sheriff Towing Contract between Grant County and Davis Towing. MISCELLANEOUS ITEMS The Commissioners signed the agreement to Use County Properiy for Public Purpose between Grant County and Basin Summer Sounds to utilize county property for public use on July i� and i8, 2009. As there was no further business to come before the Board the session was continued until February 16, 2009. WEDNESDAY, FEBRUARY 11, 2ooA: 9�3o a.m. — 11:go p.m. 1i:3o a.m. — 3:0o p.m. �:oo p.m. — 8:go p.m C Swartz, Disability Board Meeting HEARINGS EXAMINER Commissioners at Health Board Meeting (Public Works) THURSDAY, FEBRUARY x2, 2ooA: 8:go a.m. — 9:3o a.m. 9:0o a.m. — i2:oo p.m. g:oo a.m. — io:3o a.m. io:oo a.m. — 11:3o a.m ii:oo a.m. — i2:oo p.m i1:3o a.m. —1:0o p.m. MISCELLANEOUS ITEMS C Swartz at Central Safety Committee (Multi-Purpose Rm) BOARD OF EQUALIZATION HEARINGS C Carter at MACC Meeting (Moses Lake Armory Building) R Stevens at REC Blast Zone Meeting C Carter at LEPC Meeting (Moses Lalce PUD Office on 31'a Ave) CENTENNIAL COMMITTEE MEETING (Multi-Purpose Rm) As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $6z9,94o.83, and $4ii,296.04, as recorded on a listing and made available to the Board. The Commissioners signed the Public Works Claims Fund Voucher Approval No, o2-i through No. 02- 128 in the total amount of $538�5i3.o6, as recorded on a listing and made available to the Board. COMMISSIONEIZS' FEBRUARY g, 2009 MINITTES Page 6 of 6 FRIDAY, FEBRUARY 1g, 2ooA: 9:0o a.m. — 2:0o p.m. BOARD OF EQUALIZATION HEARINGS 12:0o p.m. — 2:0o p.m. C Swartz at Big Bend Resource Conservation and Development Council (Perizins Restaurant, Ritzville) Signed this � day of , 2009. BOARD OF COUNTY COMMISSIONERS Richard Stevens �..�,.�I�-4-�� Carolann Swartz