HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY i2, 2ooq:
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:0o a.m. — 9:5o a.m.
io:oo a.m. —1o:i5 a.m.
10:2o a.m. — io:5o a.m.
x1:oo a.m. — ii:5o a.m.
i:3o p.m. — i:5o p.m.
2:0o p.m. — 2:2o p.m.
2:3o p.m. — 2:5o p.m.
g:oo p.m. — 3:2o p.m.
g:3o p.m. — 4:3o p.m.
J Striclder, ASC Update/Misc. BOCC Action
1.
2
3•
G�
Vouchers for indigent defense, insurance, and/or grant
administration.
For BOCC review and signature: (2009) Professional Services
Agreement for Legal Representation of Indigent Individuals in
the Juvenile Division of Grant County Superior Court (Juvenile
Offenders Only), Full Time Contractors, between Grant County
and Thomas Wolfstone.
Professional Services Agreement for the Associate Supervising
Public Defender in the Courts of Grant County, between Grant
County and Alan White (January i, 2oog through June 30,
2009).
Special Council Contract (Public Records Act, Best Settlement
Agreement Materials) between Grant County and Graham &
Dunn, P.C., performed by or under the direction of Judith A.
Endejan, Esq. (approved as to form by The Honorable Evan
Sperline pursuant to RCW 36.g2.2oo).
BOCC Office Safety Meeting
Commissioners Work Session
Budget and Finance Update
L Grammer, Assessor's Office Update
D Pheasant, Auctioneer Contract Discussion
B West, Fair Update
T Hechler, Human Resources Update
D Reynolds, REC Annexation Mediation Discussions Conference Call
EXECUTIVE SESSION
The Grant County Commissioners session was called to order at 9:0o am with all the Commissioners in
attendance with the Clerk of the Board.
J STRICKLER, ASC UPDATE AND MI�C. BOCC ACTION
The Commissioners approved and signed items x through 4 as listed above.
COMMISSIONERS' JANUARY x2, 2009 MINUTES
Page 2 of 5
D REYNOLDS, E%ECUTIVE SESSION REGARDING REC ANNEXATION
Pursuant to RCW 42.go.110 (1)(i), Commissioner Carter called the session to order regarding REC
annexation — Grant County vs. Moses Lalee Revenue Sharing Agreement at g:38 p.m. to go unti14:o8 p.m.
Comrnissioner Carter closed the session at 4:08 p.m.
MISCELLANEOUS
The Board of County Commissioners approved the August ii, 2008, August 18, 2008 and August 25,
2008 meeting minutes.
As of this date the Board by a majority vote does approve for payment those vouchers as presented by the
Grant County Health District: Payroll Vouchers No. 1— 4, and General Fund Vouchers No. 5— 54� in the
amount of $i57,759•69, as recorded on a listing and made available to the Board.
The Commissioners signed the Public Works Claims Fund Voucher Approval No. og-i through No. 09-9� in the
total amount of $693,62i.79, as recorded on a listing and made available to the Board.
As there was no further business to come before the Board the session was continued until January i3,
2009.
TUESDAY, JANUARY 13, 2oog:
9�3o a.m. — ro:go a.m
10:3o p.m. — io:5o a.m.
1i:oo a.m. —1i:2o a.m
12:0o p.m. — i:oo p.m.
i2:oo p.m. — 1:0o p.m.
R Stevens at Air Service Meeting (Port of Ephrata)
S Lorenz, Emergency Management Update
V Cummings, Facilities and Maintenance Update
C Carter at Columbia Basin DV and SA Consortium Meeting
R Stevens at Law Library Board of Trustees Meeting (Law Library)
1:go p.m. — 2:5o p.m. D Pohle, PW Update
i. Resolution: Initiating CRP Numbers/Airway Dr., 4-NE, & Neva Lalce
Road
2. Authorization to Call for Bids: Cars & Pick-Ups, Misc. Equipment, &
Rock Ralce
�. Recommendation that the County accept a road completed on the
Daniel Roberts Plat and place it on the County Road System
3:0o p.m. — 3:3o p.m.
3:go p.m. — 3�45 P.m.
4:0o p.m. — 4:2o p.m.
Department Head Review
ConsentAgenda
Open Public Meeting, Consideration of limiting the 2009 Comprehensive
Plan Amendment Cycle to Grant County Initiated Actions only
The session was continued at 9:0o am with all the Commissioners in attendance with the Clerk of the
Board.
COMMISSIONERS' JANUARY 12, 2009 MINUTES
Page g of 5
D POHLE, PUBLIC WORK,S UPDATE
The Commissioners signed a resolution initiation CRP No.'s /Airway Drive re-alignment & 4 NE Road.
(Resolution No. 09-oo2-CC)
The Commissioners approved the authorization to call for bids for Equipment Contract No. 2oo9-oi, Cars
and Pick-ups; Equipment Contract No. 2009-02, Misc. equipment; Equipment Contract No. 2oo9-og,
Rocle Rake, and set the bid opening for January 2�, 2009.
The Commissioners approved and signed the Agreement for Road Closure portion of county road "R" NW
between Grant County and K&R, LLC for the closure of a portion of county rd R-NW from the North end
of County Bridge No. 35o at mzlepost o.82 Northerly .019 miles to the end of the road to all motorized
traffic.
The Commissioners approved the recommendation of the County Road Engineer that the Commissioners
agree that the Daniel Roberts Plat requirements have been fulfilled, and allow the final plat to be
commenced.
CONSENT AGENDA:
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the
motion passed with unanimously, as presented below:
COMMISSIONERS' OFFICE:
Commissioners Office Vouchers
Resolution appointing the Grant County Commissioners to certain Boards and Committees for
the 2009 calendar year. (Resolution No. 09-oo4-CC)
HUMANRESOURCES
Recommendation to amend Administrative Policy o2-04 "Annual Leave", allowing for exception
to the maximum leave carryover requirement:
"Exceptions to the maximum may be made not to exceed 5 days if an employee's request to take
annual leaue has been made and denied by the elected official or department head or if
unforeseen circumstances beyond the employees control made it difficult to use all accrued leaue
time in a given year. Exceptions may be made if the employee submits the request in writing
prior to the end of the calendar year to the Board of County Commissioners complete with a
detailed explanation of the request."
Recommendation for District Court to change the banding of their Grant Funded Office Assistant
Position (Probation Department) from band 2 to band 4.
G.RANT MENTAL HEALTHCARE
Exhibit B, Revision #g for Contract no. 0863-45189 between the State of Washington Department
of Social and Health Services, Division of Developmental Disabilities, and Grant County, by and
between Grant County Developmental Disabilities, reflecting the new daily rates for each person
in their supported living program.
COMMISSIONERS' JANUARY i2, 2009 MINUTES
Page 4 of 5
Personnel Action Request for the salary, wage, and/or position changes for Heather Hindman,
Grant Mental Healthcare.
Resolution designating Heather Hindman as a County Designated Mental Health Professional.
(Resolution No. o9-oog-CC).
FACILITIES AND MAINTENANCE
Request to purchase g wall unit heat and air conditioners for the new long range record storage
warehouse at the work release facility.
ACCOUNTING
Request to create two new funds: Clairn Clearing Fund #694 and Payroll Clearing Fund #695•
These will be used for the Junior Taxing Districts in the new company that was set up in the new
accounting software. (Resolution No. oy-oo7-CC for Fund #694 and Resolution No.
09-oo8-CC for Fund #695)
SHERIFF'S OFFICE
Budget Extension request in the amount of $i3,000.00 to receive a grant from the Washington
Traffic Safety Commission allowing for approx. 26o hours of overtime to work on their Child Car
Seat project. The hearing was set for February io, 2009 at 9:go am.
OPE1V PUBLIC MEETING TO CONSIDER LIMITING 2ooA COMPREHENSIVE PLAN
AMENDMENT CYCLE TO GRANT COUNTY INITIATED ACTIONS
The Commissioners approved a resolution establishing the submittal deadline for the 2009
comprehensive plan amendment applications pursuan� to Grant County Code Section 25.i2.ogo(e) and
limiting it to Grant county initiated amendments. (Resolution No. 09-oo5-CC)
MISCELLANEOUS
The Commissioners signed the memorandum of agreement between Washington State University and
Grant County for 2oog, totaling $93�570.00.
As there was no further business to come before the Board the session was continued until January i4,
2009.
WED1iTESDAY, JANUARY i4, 2oocZ
9�3o a.m, — ii:3o p.m.
i:go p.m. — 2:go p.m.
2:3o p.m. — g:oo p.m.
g:oo p.m. — 3:zo p.m.
4:0o p.m. — 4:2o p.m.
C Swartz, Disability Board Meeting
GIS Steering Comrnittee
Department Head Review
D Nelson, Review of Planning Issues
D Pheasant, SIP Discussions
COMMISSIONERS' JANUARY 12, 2oog MINUTES
Page 5 of 5
�:oo p.m. — 8:3o p.m. Commissioners at Health Board Meeting (Public Works)
The session was continued at 9:0o am with all the Commissioners in attendance with the Clerlc of the
Board.
MISCELLANEOUS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certifiec� by the
auditing officer as required by RCW 42.24.090, in the amounts of $9io,222.92, $205,280.41� $72�792•53�
and $i�4>329•91 as recorded on a listing and made available to the Board.
The Chair of the Board was authorized to sign the Alan Scott (Alan Scott Short Plat) Final Plat Submission
and Review, File #0�-4989-01.
The Commissionexs signed the Public Works Claims Fund Voucher Approval No. oi-i through No. 01-4� in the
total amount of $118,2i6.22, as recorded on a listing and made available to the Board.
As there was no further business to come before the Board the session was continued until January 19,
2009.
THURSDAY, JANUARY 1�, 2ooc�
9:0o a.m. — 10:3o a.m.
9:0o a.m. — 9:5o a.m.
10:0o a.m. — ii:go a.m.
�:oo p.m. — 8:go p.m.
C Carter at MACC Meeting (Moses Lake Armory Building)
R Stevens at WRCIP Meeting (Canfield Legal Office, Ephrata)
R Stevens, Rail Authority Meeting
C Swartz at Grant Transit Authority Meeting (Ephrata City Hall)
FRIDAY, JANUARY i6, 2ooA:
9�3o a.m, — ii:oo a.m
io:oo a.m. — i2:oo p.m.
C Swartz @ NCCAC Intro Mtg.
R Stevens at NCWRSN Governing Board Meeting
(Davenport Courthouse)
Signed this --�� day of , zoo9.
Ric ard Stevens
Caro ann Swartz