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HomeMy WebLinkAboutMinutes - BOCC��r��� MINUTES GRANT COUN'TY BOARD OF COMMISSIONERS MONDAY, MARCH io, 2008: 8:3o a.m. — 8:5o a.m. 9:0o a.rn. — 9:5o a.m. �o:oo a.m. — 10:15 a.m. io:2o a.m. — io:5o a.m Elected Official Roundtable Discussion J Strickler, ASC Update and Misc. BOCC Action BOCC Office Safety Meeting Commissioners Work Session • Review of DRAFT 20o8-2oi� Rodeo Facility Agreement • Palouse River and Coulee City Interlocal Cooperation Agreement to form an intergovernmental entity with authority to provide for the refurbishment of the Palouse River and Coulee City rail line system made up of CW, P&L and PV Hooper rail lines, a state- owned short line system consisting of approx. goo miles of track operating within Grant County, Lincoln County, Spokane County, and Whitman County. • Review of the Small Works/Vendor Roster process • Request for operating transfer of funds for the Fairgrounds in the amount of $100,000.0o to process expense vouchers and payroll. • Review of petition requesting a No Hunting Zone for the Parker Horn area. • Out of state travel request from Technology Services for 2 employees to attend He1pSTAR training in Las Vegas, NV from April 9 —1i, 2008. • Budget Extension request from the Juvenile Department in the amount of $465.0o to cover the cost of a network scan lcit not included in their Capital Purchase of Sharp MX-M45oNA copier. • Recommendation from the Solid Waste Advisory Committee (SWAC) to discontinue the annual free dump at the Ephrata Landfill and the price discount at the drop box sites. SWAC also recommends supporting a spring clean up event in local communities. • Budget Extension request from District Court in the amount of $225.8i due to a fraud that occurred in the District Court main bank account in November and December, 2006. • Budget Extension request from Emergency Management to receive Homeland Security Grant funds o Project o75, HS FFYo� SHSP $365,29i.00 o Project o�6, HS FFYo� LETPP $84i,274.00 o Project o��, HS FFYo� CERT $20,876.00 Page 2 of � COMMISSIONERS' MINUTES 11:0o a.m. —11:5o a.m. i:3o p.m. — i:5o p.m. 2:0o p.m. — 2:2o p.m. 3:0o p.m. — g:2o p.m. Budget and Finance Update L Grammer, Assessor Update Closed Record Public Hearing, Addink Reasonable Use Exception R Smith, Human Resources Update CANCELLED The Grant County Commissioners session was called to order at 9:0o a.m. with all the Commissioners in attendance with the Clerk of the Board. ASC UPDATE AND MISC. BOCC ACTION The Commissioners signed the 2008 Professional Services Agreement Part Time Investigator between Grant County and Marv Scott with M.R. Private Investigations. BUDGET AND FINANCE UPDATE The Commissioners approved a budget transfer request from the Auditor in the amount of $4,600.0o to purchase a microfiche reader for the County Clerk's office. COMMISSIONERS WORK SESSION The Commissioners reviewed the following: • Review of DRAFT 20o8-2oi� Rodeo Facility Agreement. This draft was fox°warded to Prosecuting Attorney for his review • Approved the Palouse River and Coulee City Interlocal Cooperation Agreement to form an intergovernmental entity with authority to provide for the refurbishment of the Palouse River and Coulee City rail line system made up of CW, P&L and PV Hooper rail lines, a state-owned short line system consisting of approx. goo miles of tracic operating within Grant County, Lincoln County, Spolcane County, and Whitman County. • Review of the Small Works/Vendor Roster process. Forwarded to the Prosecuting Attorney to draft a resolution • Approved request for operating transfer of funds for the Fairgrounds in the amount of $ioo,000.00 to process expense vouchers and payroll. • Review of petition requesting a No Hunting Zone for the Parker Horn area. Tabled for further discussion. • Approved Out of state travel request from Technology Services for 2 employees to attend He1pSTAR training in Las Vegas, NV from Apri19 — ii, 2008. • Denied the budget extension request from the Juvenile Department in the amount of $465.0o to cover the cost of a network scan kit not included in their Capital Purchase of Sharp MX-M45oNA copier. The Board requested them to use existing funds and if needed approach them for a budget extension later on in the year. • Approved Recommendation from the Solid Waste Advisory Committee (SWAC) to discontinue the annual free dump at the Ephrata Landfill and the price discount at the drop box sites. SWAC also recommends supporting a spring clean up event in local communities. • Denaed Budget Extension request from District Court in the amount of $z25.81 due to a fraud that occurred in the District Court main bank account in November and December, 2006. The Board requested them to use existing funds and if needed approach them for a budget extension later on in the year. Fage g of � COMMISSIONERS' MINUTES Approved Budget Extension request from Emergency Management to receive Homeland Security Grant funds o Project o75, HS FFYo� SHSP $g65,29i.00 o Project o�6, HS FFYo� LETPP $gqi,274.00 o Project o7�, HS FFYo� CERT $20,8�6.00 Hearing was set for Apri11, 2008 at io:go a.m. CLOSED RECORD PUBLIC HEARING, ADDINK REASONABLE USE EXCEPTION The Commissioners held a Closed Record Public Hearing regarding a Reasonable Use Exception application from Benjamin Addinlc to build a residence on a 4.48-acre parcel currently zoned Rural Residential-1. However, the parcel does not comply for density requirements: i dwelling per 5 acres in this district. The applicant is seeking a Reasonable Use Exception to allow the developrnent of a single- family residential unit. Property is located in a portion of the TX #8465 in SWSW less TX #i266� of S 34, T 2i N, R 26 E, W M (Parcel No.16-ogig-o11). Site address is i222g Dodson Rd, Ephrata, WA. Commissioner Allison moved to uphold the Planning Commission recommendation and approve the application as presented, recognizing the � Conditions of Approval and 6 Findings of Fact. Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. MISCELLANEOUS ITEMS: The Commissioners signed the following proclamations recognizing area high school sport teams: • Moses Lalce High School Chiefs Girls Baslcetball Team and their 2nd place finish at 2008 state championship • Ephrata High School Tigers Boys Basketball Team and their 2008 state championship • Warden High School Cougars Wrestling Team and their sixth place finish at 2008 state championship tournament As there was no further business to come before the Board the session was continued until March �1, 2008. TUESDAY, MARCH ii, 2008: 9:0o a.m. — g:3o a.m. J Potts, Legislative Update Conference Call 9:go a.m. — 9:5o a.m. �o:go a.m. -12:0o p.m. io:go a.m. - io:5o a.m. 11:0o a.m. - 11:2o a.m. i:3o p.m. — g:oo p.m. Closed Record Public Hearing, Tim McNamara Plat Alteration C Carter at Historical Society Board Meeting S Lorenz, Emergency Management Update V Cummings, Facilities and Maintenance Update CANCELLED D Pohle, Public Works Update Authorization to Call for Bids: BR. #irH, F-NE Award Recommendation Letters: 6-Police Motorcycles & 8,000 lb. Forl�lift Page 4 of � COMMISSIONERS' MINUTES i:45 p.m. —1:55 P.m. g:3o p.m. — 3�45 p.m. Bid Opening, Equipment Contract 2oo8-i1 ConsentAgenda The session was continued at 9:0o a.m. with all Commissioners in attendance with the Clerlc of the Board. CLOSED RECORD PUBLIC HEARING. TIM MCNAMARA PLAT ALTERATION The Commissioners held a Closed Record Public Hearing regarding a plat alteration application from Tim McNamara to plat one existing parcel into 31ots. Lot i, containing 84.g8 acres, will be used for agricultural and residential purposes. According to the submitted site plan, the proposed Lot 1 contains an existing residence, existing well, existing drain field and one farm-related structure. Also, 74-acres of Lot i are dedicated to open space per original McNamara Short Plat. Lot 2 will be 5.04 acres and Lot 3 will be 5.2g-acres. Both of these lots are currently vacant and proposed for residential purposes. Location is a portion of Farm Unit i37, Irrigation Block �oi in the SW quarter of S 14, T 22 N, R 26 E, W M(Parcel no. 31-2594-000). Site address is i8o4 Rd 2i NW, Soap Lalce, WA. Commissioner Allison moved to uphold the Planning Cornmission recommendation and approve the application as presented, recognizing the i4 Conditions of Approval and the 6 Findings of Fact. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. D POHLE, PUBLIC WORKS UPDATE The Commissioners approved the recommendation of the Director to award the purchase of 6 police motorcycles to Chet's Honda in the amount of $93�694•04. The Commissioners also approved with recommendation of the Director to award an 8000 lb. forl�lift purchase to Pape Material Handling in the amount of $42,056.28. The Commissioners signed an appointment letter appointing Richard Stevens to the PCC Rail Authority for Grant County with Derek Pohle as his alternate. BID OPENING, BACKHOE W/EXTEND-A-HOE The following bids were received: • Town of Wilson Creek • Ralph Johnson • RMC Rowand Machinery • Terelc Utilities • Central Machinery Sales • NC Machinery $30,100.00 $23,080.00 $59�377�64 $$1�378.00 $67�302.63 $83,040.38 Commissioner Allison moved to turn the bids over to Public Works for their review and recommendation. Commissioner Carter seconded and the motion passed with two Commissioners in attendance. CONSENT AGENDA: Commissioner Allison moved to approve the Consent Agenda, Commissioner Carter seconded and the motion passed, as presented below: Page 5 of � COMMISSIONERS' MINUTES COMMISSIONERS' OFFICE: Commissioners Office Vouchers Assumption license application for Tower Pizza, 8995 Crescent Bar NW, Quincy, WA 98848- 8953� from the Washington State Liquor Control Board. Applicants are Michael J. and Michelle Renee Walsh, Tower Pizza at Crescent Bar LLC. New license application for Frenchman Hills Winery, i8i84 HWY 26 W, Royal City, WA 99357- 9432 from the Washington State Liquor Control Board. Applicant is Norman Myricic, I'renchman Hills Winery, LLC. Special occasion license application for the Soroptimist International of Moses Lalce, PO Box 283, Moses Lake, WA 988g�, from the Washington State Liquor Control Board. Easement and Right of Way, Electric Distribution Line (s) and Communications Facilities between Grant County and the Public Utility District No. 2 of Grant County for property located in a portion lying in the West half of the Northeast quarter of S i6, T i9 N, R 28 E, W M(Parcel no, i�-o612-000). HUMAN RESO URCES Recommendation for Grant Mental Healthcare to hire Joyce Ninnemann as an ARNP, and set the starting wage. ASSESSOR'S OFFICE The Commissioners set for public hearing an application for Classification or Reclassification as Open Space Land or Timber Land for Current Use Assessment under Chapter 34•34 RCW from Crescent Canyon Development, for i8.92-acres located at 91oi Crescent Bar Rd NW, Quincy, WA 98848 �Parcel no. i4-1347-645)• The hearing was set forApril �, 2008 at z:oo p.m. As there was no further business to come before the Board the session was continued until March Y2, 2008. WEDNESDAY, MARCH �2, 2008: 9�3o a.m. — i2:oo p.m. 3:0o p.m. — 3:2o p.m. 4:0o p.m. — 4:2o p.m. �:oo p.m. — 8:go p.m. 7:0o p.m. — 8:3o p.m. R Stevens, Disability Board Meeting CANCELLED Closed Record Public Hearing, Marilyn Meseberg Minor Zone Change S Hallstrom, PA Update BOARD OF ADJUSTMENT Commissioners at Health Board Meeting (Public Works) The session was continued at 3:0o p.m. with all the Commissioners in attendance with the Clerk of the Board. I'age 6 of 7 COMMISSIONERS' MINUTES CLOSED RECORD 1'UBLIC HEARING, MESEBERG MINOR ZONE CHANGE The Commissioners held a Closed Record Public Hearing regarding a Minor Zone Change application from Marilyn Meseberg for Mardon Resort to change approx. 50-acres (presently zoned Rural General Commercial, Public Open Space & Agriculture) to Recreational Development in order to make zoning consistent with the Comprehensive Plan Land-Use Designation, and to enable future expansion of Marpon Resort. The site address of the subject area is 8198 Highway 262 SE, Othello, WA located approx. ii miles west of the intersection of State Highway i� and State Highway 262, just south of Potholes Reservoir at the west end of O'Sullivan Dam, and is a portion of S 16 and ��, T i� N, R z8 E, W M(Parcel nos. 4o-ooi8-000,1�- ooi8-000, 4o-ooi9-ioo, 1�-ooi9-000, 4o-ooi9-000). Commissioner Allison moved to uphold the Planning Commission recommendation and approve the application as presented, recognizing the io Findings of Fact. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Ordinance No. 08-o15-CC) MISCELLANEOUS ITEMS Grant County Health District: Payroll Vouchers No. i— 4, and General Fund Vouchers No. 5— 50, in the amount of $151�555•65, as recorded on a listing and made available to the Board. As there was no further business to come before the Board the session was continued until March i3, zoo8. THURSDAY, MARCH 1�, 2008: PERC DISTRICT COURT MEDIATION (Small Meeting Room) 8:3o a.m. — 9:go a.m. C Carter at Central Safety Committee Meeting (Multi-purpose Rm) 8:0o a.m. — r:3o p.m. 9:0o a.m. —1o:go a.m. io:oo a.m. —12:0o p.m. 9:0o a.m. — io:oo a.m. �i:oo a.m. — 12:0o p.m. 2:0o p.m. — 2:2o p.m. 2:go p.m. — 2:5o p.m. BOARD OF EQUALIZATION R Stevens at MACC (Moses Lake) R Stevens at Commissioners/Watershed Planners Meeting (MLCC) L Allison at KBSN Radio (Moses Lalce) R Stevens at LEPC (Moses Lake) R Smith, Human Resources Update B Smith, District Court Security The session was continued at 2:0o p.m. with all rhe Commissioners in attendance with the Clerk of the Board. DISTRICT COURT SECURITY The Commissioners approved the emergency purchase request from District Court to purchase a Tally T6g12 Printer in the amount of $�,605.87. A Budget Extension was authorized and a hearing was set for May 7, 2008 at 1i:3o am. Page 7 of 7 COMMISSIONERS' MINUTES As there was no further business to come before the Board the session was continued until March i�, 2008. FRIDAY. MARCH 14, 2oo8a io:oo a.m. — 2:0o p.m. L Allison at RSN GB Meeting (Davenport) �1:3o a.m. — i2: oo p.m. M McFarland Construction C&& with R Stevens re: Marchand SATURDAY, MARCH 1�, 2008: 6:0o p.m. — 8:0o p.m. Bill Vogler Retirement Celebration MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.ogo, in the amount of $450,905.08, as recorded on a listing and made available to the Board. The Commissioners signed the Public Works Claims Fund Voucher Approval No. og-1 through No. 03-143 in the total amount of $1,042,054.0�, as recorded on a listing and made available to the Board. The Commissioners approved the recommendation of the Grant Mental Healthcare Executive Director to assign certain functions to certain employees after her separation from employment on March 20, 2008. Signed this � day of , 2008. BOARD OF COUNTY COMMISSIONERS Gr r�t unty, Washi ton Richard Stevens, Chair