HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY,APRIL 20,20�5
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a,m,—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. ASC Update and Misc BOCC Action
A motion was made by Commissioner, seconded by Commissioner,to approve the Consent Agenda as
presented. The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration,
etc. (Approved)
2. Anticipating: 2015 Health Services Agreement (Grant County Jail) between Grant County, by
and between the Grant County Sheriff's Office, and the Correctional Medical Association (CMA).
The Agreement is for the provision of reasonable and necessary basic medical care to inmates of
the Grant County Jail and/or satellite Work Release Facility. Term is from date of final party's
signature to December 31, 2015. (Not ready for signature)
3. Anticipating: 2015 Youth Services Health Agreement between Grant County, by and between
the Youth Services department, and the Correctional Medical Association (CMA). The ,
Agreement is for the provision of reasonable and necessary basic medical care to detainees at i
Youth Services. Term is from date of final party's signature to December 31, 2015. (Not ready �
for signature)
4. Contract between Grant County and Pro Mechanical Services, Inc. for Grant County Fairgrounds
Commercial Building HVAC Project, Project Number: GCFG 15-01. Period of performance is from �
date of final signature until project completion on or before June 30, 2015. Contract amoun�C is
for$102,290 (excluding line voltage electrical, outside protected RTU enclosures, Washington
State Sales Tax). (Approved) �
5. Amendment No. 17 to Washington State Department of Social & Health Services (DSHS) '�
Agreement Number 1153-27300 (County Program Agreement Amendment), between DSHS and i
Grant County,through Grant Integrated Services. The amendment serves to replace Section 9, i
Treatment, Multiple Payments for the Same Claim/Duplication (2)(c)iii with updated
reimbursement and eligibility provisions. The amendment start date is effective April 15, 2015 i
and continues to the program end date of June 30, 2015. (Approved)
6. 2015-2018 Professional Services Agreement for Horticultural Pest and Disease Boaed (HPDB) i
Coordinator/Inspector Consultant between Grant County, by and through the HPDB, and Jody ;
Ann Kane. Term is February 1, 2015 through January 31, 2018. (App_roved)
7. Anticipating: Letter of Agreement between Grant County, by and through the Grant County '
Tourism Commission, and Marpon Resort for the placement of a Tourism Kiosk on the Marpon '
property. The agreement is in effect from the date of signature to April 30, 2020. (Not ready for �
signature) �
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Grant County Commissioners Minutes
Week of April 20, 2015
8. Anticipating: Letter of Agreement between Grant County, by and through the Grant County
Tourism Commission, and Live Nation for the placement of a Tourism I<iosl<at the Gorge
Amphitheater. The agreement is in effect from the date of signature to April 30, 2020. (Not
ready for signature)
9:30 a.m.—10:00 a.m, T Gaines, Commissioners Office Move—Discussion (Rescheduled)
10:00 a.m,— 10:15 a.m. Commissioners Office Safety Meeting
10:30 a,m,— 10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m, — 11:50 a.m. D Nelson, Building Department and Fire Marshal Update
1:45 p.m.—2:00 p.m. I< Eslinger, Reformatted Policy and Procedures Update
2:00 p.m.—2:50 p.m. K Eslinger, Human Resources Update
4:00 p.m.—4:20 p.m. B Smith, District Court Update
7:00 p.m,—8;30 p.m. C Carter at Quincy Valley Leadership Meeting (Grant County Fire District
#3 Training Room, Quincy)
MISCELLANEOUS ITEMS
The Comrnissioners approved and signed the Grant County Payroll Authorization from for the April 17,
2015 payroll.
The Comrnissioners approved and signed the Grant Public Works County Payroll Salary Fund for the April
17, 2015 payroll.
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the ''
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the I
auditing officer as required by RCW 42.24.090, in the amounts of$1,550.06, $1,083,504.22, �
$178,076.82, and $722,765.24, as recorded on a listing and made available to the Board. �
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TUESDAY,APRIL 21,2015 i
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The session was continued at 1:30 p.m, with all Commissioners in attendance. �
9:00 a.m,—11:00 a.m. C Swartz at Accountable Community of Health Meeting(Room 407, I
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Samaritan Hospital)
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Grant County Commissioners Minutes
Week of April 20, 2015
9:00 a,m.—9:30 a.m. R Stevens, LEOFF 1 Retirees Benefits Meeting
12:00 p.m.—1:30 p.m. C Carter at Domestic Violence and Sexual Assault Consortium Meeting
(4t" Floor, Samaritan Hospital, Moses Lake)
1:30 p,m.—2:20 p.m. J Tincher, Public Worl<s Updafie
1. Execution of Contracts: Asphalt Hauling& Dispatch Services 2015 awarded to Haney Truck Line
of Yal<ima, WA for the bid amount of approximately$102,000 to$123,000 (depends on diesel
prices remaining constant). (Not ready for signature)
2. Impact and Mitigation Fee Agreement between Grant County, by and between Grant County
Public Works, and Segale Properties to mitigate the direct impacts of the Developer's
improvements and improve Road 9-SE (Parcel No. 17-0039-000) and located in S 21,T 17 N, R 28
E,WM. (Approved)
3. Amended award recommendation for the Bridge#399, W-NW Bridge Replacement Project(CRP
13-02). Recommendation to award the bid to West Company,Airway Heights,WA in the
amount of$645,772,00. (The original low bidder, Halrrie Builders,withdrew their bid).
(Approved)
1:45 p.m.—1:55 p.m. Bid Opening, Dump Trucl<s 2015
The following bids were received:
1. Freedom Truck Centers (Bid #1) $669,234.06
2. Freedom Truck Centers (Bid #2) $626,972.42
A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to turn over the
bids to Public Works for their review and recommendation. The motion passed unanimously.
2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p,m.—3:15 p.m. Consent Agenda (Items 1 through 14) '
COMMISSIONERS OFFICE �
1. Commissioners Office and Public Defense Vouchers. (Approved) I
2. Commissioners April 6, 2015 Minutes for approval. (Approved) �
3. New liquor license application for Cave B Inn and Spa (Vincent,Vincent III, and Carol Bryan) 344 I
Silica Rd NW, Quincy, WA 98848, from the Washington State Liquor Control Board, (Approved) i
4. Special occasion liquor license application for Big Bend Community College Foundation, 7662
Chanute St NE, Moses Lake, WA 98837, from the Washington State Liquor Control Board.
(Approved)
5. Letter of appointment for John Nordine to the Solid Waste Advisory Committee (SWAC). I
(Approved) j
6. Letter of appointment for Kara Miles to the Health Insurance Committee, replacing Bernadine �
Warren as the Grant Integrated non-union/association employee representative. (Approved) i
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Grant County Commissioners Minutes
Week of April 20, 2015
7. New marijuana license applications from the Washington State Liquor Control Board for the
following
a. Moonlit Farm (Suzanne Cheney) 20352 SW Rd 5, Ste B, Quincy,WA 98848(Producer
Tier 3 and Processor); (Approved)
b, A New Leaf(DK Sun Fjord Holdings, LLC: Michae) Draper,Janice Koenig-Draper, Lucas
I<oenig, and Edward I<almbach) 26713 SW Road U, Mattawa,WA 99349 (Producer Tier 2
and Processor); and (Applicant and Production portion is recommended to approve.
The Processing portion is recommended to deny as processing is not permitted in that
location/zone)
c. Ridgeview Farms (Terry and Diana Cissne) 6726 Road S SE, Ste A, Warden, WA 98857
(Producer Tier 3 and Processor). (Approved)
FAIRGROUNDS
8. Request for refund from Anna Canets for her pre-registered camping spot in the North
Campground. Although policies state there are no refunds,the Director recommends refunding
the $75.00 she pre-paid for a horse event that she didn't I<now would not be occurring at the
Fairgrounds in 2015. (Approved)
9. Budget extension request in the amount of$15,000.00 for the Commercial Building HVAC
project due to an unexpected transformer replacement. (It was decided by the Fair Director to
put thls budget extension on hold, but continue with the work needed. If a budget extension
is needed at the end of the year, he will request one then.)
FACILITIES AND MAINTENANCE
10. Request to advertise the Request for Qualification (RFQ) for a professional services agreement
with a licensed and bonded General Contractor who can provide the County with repair and
consultation services as well as bidding the sub-contractor work needed to complete the repairs
at the Juvenile Court and Youth Services facility. (Approved)
11. Recommendation to award the Request for Proposal (RFP)for the new County Storage Building
(FM15003) to MC Construction in the amount of$81,835.00. (Approved.There was only
$45,000 approved in the 2015 budget for this project. A budget extension will be requested at
the end of the year.)
12. Recommendation to award the Request for Proposal (RFP)for a new elevator service contract
OTIS Elevator in the amount of$1,290.00 per month. (Approved)
SHERIFF'S OFFICE
13. Request to purchase five Getac Rugged Tablet Mobile Data Terminals (computers) in the
amount of$11,474.00 using grant funding from the US Department of Justice Programs—
Bureau of Justice Assistance/ Edward Byrne Memorial JAG—FY2014 Local Solicitation. These
computers will be assigned to the Motor Traffic Unit. (Approved)
14. Request for out of state travel for I<eith Edie to attend a Crimes against Children/Offender
Watch conference from August 10-14, 2015 in Dallas,TX. (Approved)
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Grant County Commissioners Minutes
Week of Apri) 20, 2015
3:30 p.m.—4:20 p.m. J Gingrich, Fairgrounds Update
3:30 p.m.—4:30 p.m. C Swartz, Human Resources Meeting(Small Meeting Room)
, MISCELLANEOUS ITEMS
Commissioner Carter was authorized to sign a request from Ferguson Flying Service approving their
request to apply herbicides, insecticides,fungicides, miticides and fertilizers with an agricultural aircraft
in Grant County, and adjacent to the City of Quincy,WA between the dates of April 21, 2015 through
October 1, 2015.
WEDNESDAY,APRIL 22, 2015
The session was continued at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m.—9:30 a.m. C Carter at Central Safety Committee Meeting(3rd Floor Meeting Room)
9:30 a.m.—9:50 a.m. B Hill, Public Defense Update
10:00 a.m,— 11:00 a.m. R Stevens at WRCIP Sit Down Meeting(Ephrata Office)
10:00 a.m.— 10:20 a.m. G Baker,Technology Services Update
10:30 a.m,— 10:50 a.m. T Jones,Sheriff's Office Update
11:00 a.m.— 11:20 a.m. I<Allen, Clerk's Office Update
1:30 p.m, —2:00 p.m. C Swartz, Carbon Tax Discussion Meeting
MISCELLANEOUS ITEMS
Commissioners Stevens and Swartz approved an emergency request from Grant Integrated Services for
exemption to the competitive bidding requirements, pursuant to RCW 39.04.280. Directions in
Community Living recently awarded a bid to Cost Less Carpet for the removal of existing carpeting and
reinstall of new carpet. During this process, asbestos was found. They will be hiring Asbestos Central to
remove all asbestos related materials within the DCL facility in Moses Lal<e.
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Grant County Commissioners Minutes
Week of April 20, 2015
THURSDAY,APRIL 23,2015
No meetings
FRIDAY,APRIL 24,2015
8:00 a,m.—2:00 p,m. Commissioners on Grant County Road Tour
Signed this�day of 2015.
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BOARD OF COUNTY COMMISSIONERS
Grant County,Was 'ngton
Ri d Stevens, air
Cindy Carte Vice-Chair
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� Carolann Swartz
�° Bar ara J.Vasquez, C
� �C rl<of the Board
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