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AGENDA
GRA 'T COUNTY BOARD OF CCJI� ISSIONERS
MOIVDAY, FEBRUARY 23,2015
8:00 a.m.—8:20 a.m. Senator L Parlette, Discussion on HB 1009—Admissi0ns Surcharge on
Rural Amphitheaters (Gorge) Conference Call
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Strid<ler,ASC Update and Misc BOCC Action
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration.
2. Anficipating: Addendum to Services Agreement between Grant County and Gray&Osborne,
Inc. entered into on November 10, 2014. The Addendum enables implementation of the
concession stands design and approval from the Grant County Health District for the installation
of holding tanl<systems as set forth in the Agreement's Letter Exhibit and extends the duration
of the Services Agreement.
3. Everbridge, Inc. Core Platform Service Agreement for County access to certain of Everbridge's i
proprietary interactive communication services.Term is February 23, 2015 until all underlying
Quotes with the County have expired or if terminated earlier by either party.
�. Programmed Maintenance Agreement between SPH Controls, Standard Plumbing Heating
Controls, and Grant County for Facilities & Maintenance for mechanical maintenance for County
heating,ventilation and air conditioning equipment. Term is February 1, 2015 through January
31, 2020 on a variable price schedule as set out in Section 5 of the Agreement. �
5. Washington State Military Department Amendment A to Contract#E15-046 for E911 Wireline
and Wireless. The amendment increases the overall contract amount by$600.
6. Request for release of remaining funds (as Installment#2 on total project reimbursement) on
Strategic Infrastructure Project (SIP)#2013-07, Port of Royal Slope, Water Line Extension to �
Hiawatha Industrial Park, in the amount of$50,047.91. With this last installment made to the I
Port, the 2.5%Grant County EDC Administrative Fee will also be paid for the remaining amount
of the award project, for a total to the EDC of$1,251.20.
7. Amendment No. 2 to Department of Enterprise Services Agreement No. 2014-994 A For
Community Services Building Upgrades—McKinstry Essention, LLC re Funding Approval in the
amount of$6,878.92 for Design & Implementation of Energy Conservation Measures and sales i
tax to come out of the 2014-994 G (2-1) Construction Contingency as opposed to payment by �
Grant County. Subsequently, this is a $0.00 funding approval change. �
9:00 a.m,—5:00 p.m. R Stevens at REC Mitigation Meeting (3rd Floor Conference Room)
10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period �
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NOTE: AL,L TIMES ARE ESTIMATES TO AS5IST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF i
THE DAY AT THE BOr1RD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAIZE ANY ACTION ON ANY i
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON TH�AGENDA REGARDLESS OP'HOW THE I
MATTER IS STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD i
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Page 2 of 4 �
Grant County Commissioners Agenda
Week of February 23, 2015
11:00 a.m.—11:50 a.m. Budget and Finance Update
2:00 p.m.—2:50 p.m. K Eslinger, Human Resources Update
3:00 p.m.—3:30 p.m, Department Head Review ,
TUESDAY, FEBRUARY 24, 2015
9:00 a.m.—9:30 a.m. J Potts, Legislative Update Conference Call
9:00 a.m.—9:30 a.m. R Stevens,Canvassing Board Certification of February Election (Elections
Department)
9:30 a.m.—9:50 a.m. Open Record Public Hearing,Auditor's Office (Elections) and Technology
Services Budget Extensions
Open Record Public Hearing to consider the following budget extension requests:
1. Budget extension request in the amount of$10,800.00 to maintain the internet connectivity
for the Community/Campus Security cameras project. This was originally budgeted in the
�her-iff=�Office�015-budget and-needs to-be—transfer-r-ed-out a-n-d�hift�d to th-�0_p-er_ating
Transfer budget within the General fund, and increase Technology Services 2015 budget by
this amount.
2. Budget extension request in the amount of$50,800.00 to hire and train a new employee in
the Elections Office, created by the retirement of a long-time employee.
10:00 a.m.—10:50 a.m. PURCHASING/BIDDING POLICY PLANNING GROUP MEETING
11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Service Services Update
11:30 a,m,—11:50 a.m. Department Head Review
12:00 p.m.—1:00 p.m. Commissioners at PUD Commissioner Luncheon (PUD Office, Ephrata)
, 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update
�s j� 1, Execution of Contracts with Crafco, Inc. for the Asphalt Cracl<Sealant 2015 project.
2, Execution of Contracts with Cobalt Trucl�Equipment, Emeral�Ec�uipment, Rowand Machinery,
and Evergreen Implement for the Miscellaneous Equipment 2015 projec�. �r`"
� 3. Execution of Contracts with DeAtley Crushing for the Ceushing and Stockpiling 2015 project.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON t1NY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,I4IAY BE ACTED UPON BY THE BOARD.
� Page 3 of 4
Grant County Commissioners Agenda
� Week of February 23, 2015
i° D i� �
4. Execution of Contracts with Helena Chemical Company, Crop Production Services Inc.,Alligare
LLC, and Wilbur-Ellis for the Herbicide Materials 2015 project.
�5. Authorization to�urchase a 2015 Ram Picl<up for the Solid Waste Fleet Addition in the amount
�' of$27,256.66 (including tax) from the Washington State Department of Enterprise Services.
Employee Award Dedication Certificate
� 1:30 p,m.—1:40 p.m. Bid Opening, B-SE Road Project (CRP 14-05)
1:45 p,m.—1:55 p.m. Bid Opening, Sheriff Vehicles 2015
1:45 p.m.—2:15 p.m, C Carter w/P Connelly
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2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 10) I
COMMISSIONERS OFFICE
i/1. Commissioners Office and Public Defense Vouchers.
� �2. Signature request on a letter to the US Department of Energy and the US Department of the
Interior inviting input as to what community input and assistance might be needed and how
;.,� ,� soon, in support of the Manhattan Project National Historical Parl<—Hanford site.
�,� �'3. New liquor license application for Sunfire Grill, 23572 Sunserra Loop NW, Quincy, WA 98848-
�q/ 9113, from the Washington State Liquor Control Board.
UJ ` .,�4. Douglas County Commissioners Resolution No. C.E. 15-09 in the matter of re-appointment of
trustee of the North Central Regional Library; specifically Alec McKay as the Douglas County
representative. This will be for a 7 year term. (
FAIRGROUNDS
A�5. Request from the Boy Scouts of America for an exception to the rental rates charged for the use �
of the Rodeo Arena. The Fair Manager recommends charging$525.00 for 3 days(reduced rate)
instead of the normal price of$1,125.00, since the impact to the arena will be minimal.
FACILITIES AND MAINTENANCE
�6, As part of the Courthouse Rehabilitation project, recommendation to award the RFB for ceiling I
grid in the new Assessor's Office to Dani'Z in the amount of$8,758.35.
,�, As approved in their Capital Expenditures budget, recommendation to award the RFB for carpet
in the new Assessor's Office to Cost Less Carpet in the amount of$8,997.77.
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON t1NY i
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD j
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Page 4 of 4 �
Grant County Commissioners Agenda
Week of February 23, 2015
SHERIFF'S OFFICE
x8. Request for out of state travel for Beau Lamens and David DeLaRosa to attend the Western
States Hostage Negotiations Conference from April 28-May 1, 2015 in Anchorage,AK.
„� 9. Request to purchase ammunition in the amouht of$20,931.00 as approved in their 2015 Capital
Expenditures budget.
� 10. Budget extension request in the amount of$60,000.00 from the County Road Fund to the
Sheriff's Office Capital Expenditures budget for the purchase of 2-Patrol Motorcycles and
associated equipment for use in their Motor Traffic Unit.
4:00 p.m.—4:20 p.m. Open Record Pubfic Hearing, Sheriff's Office request to surplus of
Passenger Bus and Military Cargo Truck
Open Record Public Hearing regarding a request to surplus a 1985 MAN Passenger Bus (VIN
#13M192053FC901432) and a 2005 American Generai (Military) Cargo Truck(VIN#C52307693j,
pursuant to RCW 36.34. If approved, a public hearing will be set and these items will be
surpius'd and sold at auction.
WEDNESDAY, FEBRUARY 25, 2015
8:30 a.m.—9:30 a,m. C Carter at Central Safety Committee Meeting(3rd Floor Meeting Room)
10:00 a.m.—11:30 a.m. D Dean, Moses La!<e City Council discussion on the Grant County
Falr-grounds S�ptic—lssue—(continu-�d fr-o-m-Fefar_uar_y_1H,201�)
11:30 a.m.—12:00 p.m. R Stevens, Flnance Committee Meeting
THURSDAY, FEBRUARY 26,2015
9:00 a.m.—10:00 a,m. C Swartz at Edward D.Jones Retirement Group Meeting (Moses Lal<e
Office)
11:30 a.m.—1:00 p.m, C Carter and C Swartz at Grant County Economic Development Council—
Adams and Grant Counties Economic Update Luncheon (ATEC, BBCC)
4:00 p.m,—6:00 p.m. R Stevens at Ground Water Management Area (GWMA) Administrative
Board Meeting (County Building, Othello)
FRIDAY, FEBRUARY 27,2015
1:30 p.m.—3:30 p.m. C Swartz, Legislative Steering Committee Conference Call (Webinar)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SU$JECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON t1NY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SU$JECT PLACED ON THE AGENDA REGARDLESS OF HOW TFIE
MATTER I3 STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD