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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY,SEPTEMBER 9, 2013
The Grant County Commissioners session began at 8:30 a,m. with all Commissioners in attendance.
8:00 a.m.—9:00 a.m. C Carter, Out
8:30 a.m.—9:00 a,m. Elected Official Roundtable Meeting
9:00 a.m.—9:50 a.m. J Strickler,ASC Update and Misc. BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1,
2, and 4 through 7 on the ASC Agenda as presented. The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration.
(Approved)
2. Addendum to Interlocal Agreement between Grant County, by and through Grant County
Prevention and Recovery Center(PARC) and the Moses Lake Police Department. The
Addendum serves to extend the agreement's period of performance for one year, September
1, 2013 through August 30, 2014, and amends the compensation not-to-exceed rate to an
$18,000.00 rate during the extended period of performance. (Approved)
3. Anticipating: Addendum to Grant County Vendor Agreement entered into between Grant
County, by and through Grant County Developmental Disabilities (GCDD) and Goodwill
Industries of the Inland Northwest. The Addendum amends the rates related and specific to
payment for services concerning Individual Supported Employment, Group Supported
Employment, Community Access, and Child Development Services. (Not ready for signature)
4. Grant County Payment Request#13 to Washington State Department of Commerce on
Emergency Solutions Grant (ESG) No. 13-46107-008, administered through the Grant County
Housing Authority, in the amount of$5,085,07. (Approved)
5. Grant County's Request for Reimbursement#2-FY14 on Washington State Department of
Commerce Housing and Essential Needs (HEN) Grant No. 11-46204-511, administered through
the Grant County Housing Authority, in the amount of$21,587.66. (Approved)
6. Grant County Payment Request#20 to Washington State Department of Commerce on
Consolidated Homeless Grant (CHG) No. 12-46108-10, administered through the Grant County
Housing Authority, in the amount of$7,191.07. (Approved)
7. Stationary Guard Agreement between Grant County and Moon Security Services for the
purpose of providing guard service at the Grant County Courthouse, 35 C Street NW in
Ephrata, Washington. The term is September 16, 2013 through December 31, 2013.
(Approved)
10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting
Page 2 of 8
Grant County Commissioners Minutes
Weeic of September 9, 2013
10:30 a.m.—10:45 a.m. Citizen Public Comment Period
Kathy and Ron Graff came today to discuss the ingress/egress of a plat previously approved by
the Board of County Commissioners in 1994. The owner of the property neighboring the Graff's
replatted 3 of his lots, removing some of the road ingress/egress.
Discussion ensued.
Damien Hooper, Planning Manager, entered into the discussion. It was determined that the
issue at hand is between the private property owners, not the County, The Commissioners were
unable to help them at this time.
11:00 a.m.—11:45a.m. Commissioners at Road Supervisor Meeting(Public Works)
12:00 p.m.—1:00 p.m. Elected Official and Department Head Luncheon
1:30 p,m,—1;50 p.m. L Grammer,Assessor's Office Update
2:00 p.m.—2:50 p.m. T Hechler, Human Resources Update
3:00 p.m.—3:50 p.m, Dune Lakes Home Owners Association Pond Discussion
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$161,401.30,$433,747.37, and
$690,110.54, as recorded on a listing and made available to the Board.
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
September 6, 2013 payroll.
TUESDAY,SEPTEMBER 10,2013
The session was continued to 9:30 a,m. with all Commissioners in attendance.
9:30 a.m.—9:50 a.m. T Gaines, Facilities and Maintenance Update
10:00 a.m.—10:30 a.m. Employee Performance Review
10:30 a.m.—10:50 a.m. R Schneider, Emergency Management Update
Page 3 of 8
Grant County Commissioners Minutes
Week of September 9, 2013
' 11:00 a.m.—12:00 p,m. Open Record Public Hearing, 2013 Comprehensive Plan Amendments
and Re-zones
The Commissioners held an Open Record Public Hearing in accordance with Chapter 25.12 of the Grant County
Unified Development Code to consider proposed amendments to the Grant County Comprehensive Plan ,
submitted in accordance with the criteria listed in the Unified Development Code adopted in October,2000 and as
subsequently amended,and in accordance with State Law RCW 36.70A.
1. 11;03:57 AM File#13-5780 Tonv Favero (Central Washin�ton Livestockl—Site-Specific Land �
Use RE-Designation and Re-Zone, The subject site is comprised of approximately 28.17±
with a current Comprehensive Plan Land Use Designation of Rural Urban Reserve.
The applicant has submitted a Site Specific Land Use Re-designation application requesting
the subject property be re-designated to Industrial (Rural) along with an application for a
rezone from Rural Urban Reserve to Rural Light Industrial. The parcel is not located within
an Urban Growth Area. The proposal site is 14372 N. Frontage Road E., Moses Lal<e,WA.
The parcel is located in a portion of the NW%of Section 33,Township 19 North, Range 29
East,W.M., Grant County,Washington. Parcel#s 19-0570-012, 19-0570-013, and 19-0570-
014.
Staff stated they recommended to the Planning Commission denial of this application.
After the Planning Commission hearing,the Planning Commission recommended approval
to the Board of County Commissioners. Staff stated they found out about an ex-parte
communication that occurred between a Planning Commission member and the I
proponent. With this in mind,Staff brought this application back to the Planning
Commission with the Board member absent. The Planning Commission upheld their
recommendation of approval.
Olivia Jennings came to answer any questions the Board may have, �
Tony Favero, proponent,came to discuss his project.
Commission Carter asked why the Planning Department recommended denial of this
application. Tyler Lawrence stated the designation they are asking for is a LAMIRD
(Limited Area of More Intense Rural Development)and stated the Growth Management
Act is specific on the requirements to receive this designation. The applicant had to have
the site developed by July 1, 1991 and it is Staff's opinion that the applicant did not. They
had their Conditional Use Permit in 1990, but no structures were built until 1993.
Olivia Jennings stated that after she found out staff needed clarification,she had the
applicant and previous owner provide clarifying evidence that the site was being used as a
livestock auction facility previous to July 1, 1991.
A motion was made by Commissioner Swartz,seconded by Commissioner Stevens,to
close the public comment portion of this hearing. The motion passed unanimously.
Page 4 of 8
Grant County Commissioners Minutes
Week of September 9, 2013
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to
approve the Site-Specific Land Use Re-designation as presented recognizing the 14
Findings of Fact. The motion passed unanimously.
A motion was made by Commissioner Swartz,seconded by Commissioner Stevens to
approve the zone change as presented recognizing the 10 Findings of Fact. The motion
passed unanimously.
2. File#13-5779 Beverlv Hasper—Site-Specific Land Use Re-Designation and Re-Zone. The
proposal is comprised of two parcels and a portion of another parcel totaling approximately '
19.0 acres. The current designation of the parcel is Irrigated—Agriculture.
The applicant has submitted a Site Specific Land Use Re-designation application requesting
the property be re-designated to Rural Residential 1 along with a zone change application
from Agriculture to Rural Residential 1.The subject area is located in the northwest corner of
the intersection of H Rd. NE and Rd. 10 NW, approximately one mile south of SR 28. The
properties are located in a portion of the SE%of Section 10,Township 20 North, Range 25
East, W.M., Grant County,WA. Parcel#s 20-0167-002, 20-0167-003, and a portion of 20-
0167-000.
Staff recommended approval to the Planning Commission and the Planning Commission
forwards their recommendation of approval to the Board of County Commissioners.
A motion was made by Commissioner Stevens,seconded by Commissioner Swartz,to
close the public comment portion of this hearing. 7he motion passed unanimously.
A motion was made by Commissioner Swartz,seconded by Commissioner Stevens,to
approve the Site-Specific Land Use Re-designation as presented recognizing the 9 Findings
of Fact. The rriotion passed unanimously.
A motion was made by Commissioner Stevens,seconded by Commissioner Swartz to
approve the zone change as presented recognizing the 10 Findings of Fact. The motion
passed unanimously.
3. File#13-5781 Bruce Mathews (3M1, LLC)—Site-Specific Land Use Re-Designation and Re-
Zone. The subject site is comprised of one parcel totaling approx 1.45 acres. The current �
Comprehensive Plan Land Use Designation of the parcels is Residential, Medium Density,
The applicant has submitted a Site Specific Land Use Re-designation application requesting
the subject property be re-designated to Commercial (Urban) along with an application for a
rezone from Urban Residential -3 to Urban Commercial -2, The parcel is located within the
City of Moses Lake Urban Growth Area. The proposal is located at 4398 Stratford Rd. NE,
Moses Lake, WA 98837, on the west side of Stratford Rd. approximately one mile north of
SR 17. The site is located in a portion of Section 10,Township 19 North, Range 28 East,
W.M., Grant County, WA. Parcel #17-0478-062.
Page 5 of 8
Grant County Commissioners Minutes
Week of September 9, 2013
Staff recommended approval to the Planning Commission and the Planning Commission
forwards their recommendation of approval to the Board of County Commissioners.
A motion was made by Commissioner Swartz,seconded by Commissioner Stevens,to
close the public comment portion of this hearing. The motion passed unanimously.
A motion was made by Commissioner Stevens,seconded by Commissioner Swartz,to
approve the Site-Specific Land Use Re-designa�ion as presented recogniaing the 9 Findings
of Fact. The motion passed unanimously.
A motion was made by Commissioner Swartz,seconded by Commissioner Stevens to
approve the zone change as presented recognizing the 10 Findings of Fact. The motion
passed unanimously.
4. File#13-5782 Kevin (Bob)Tatum—Site-Specific Land Use Re-Designation and Re-Zone. The
proposal is comprised of a portion of one parcel totaling approximately 29.5 acres. The
current Comprehensive Plan Land Use Designation of the parcels is Residential—Medium
Density. The applicant has submitted a Site Specific Land Use Re-designation application
requesting the subject property be re-designated to Commercial (Urban) along with an
application for a re-zone from Urban Residential—3 to Urban Commercial—1. The proposal
is located at the intersection of Loring Dr. NE, I Rd. NE, and Harris Rd. NE. There is no
address for the site at this time. The site is located in a portion of Section 3,Township 19
North, Range 28 East,W.M., Grant County,WA (NE portion of 17-0143-000).
Staff recommended approval to the Planning Commission and the Planning Commission
forwards their recommendation of approval to the Board of County Commissioners.
A motion was made by Commissioner Stevens,seconded by Commissioner Swartz,to
close the public comment portion of this hearing. The motion passed unanimously.
A motion was made by Commissioner Swartz,seconded by Commissioner Stevens,to
approve the Site-Specific Land Use Re-designation as presented recognizing the 9 Findings
of Fact. The motion passed unanimously.
A motion was made by Commissioner Stevens,seconded by Commissioner Swartz to
approve the zone change as presented recognizing the 10 Findings of Fact. The motion
passed unanimously.
Commissioner Stevens moved, Commissioner Swartz seconded,to adopt all 4 Comprehensive Plan
Site-Specific Land Use Re-designations and zone changes for 2013. The motion passed unanimously.
1:30 p.m. —2:20 p.m. J Tincher, Public Works Update
1. Execution of Contracts: Stratford Road and N-NE/SE Road project awarded to Central
Washington Asphalt of Moses Lake,WA for the bid amount of$1,555,373.24. (Not ready for
signature)
Page 6 of 8
Grant County Commissioners Minutes
Week of September 9, 2013
2. Authorization to Call for Bids: 22"d Ave. and Patton Boulevard Sidewalks projecfi with a
proposed bid opening date of October 1, 2013 at 1:30 prn. (Approved)
3. Resolution No. 13-062-CC initiating CRP 13-19 for the South Frontage-NW Road 2R project.
(Approved)
4. Request for out of state travel for Jim Mullen to transport a Thermolay Truck for repairs to NW
Manufacturing from September 16-17, 2013 in Billings, MT. (Approved)
1:30 p.m.—1:40 p,m, Bid Opening,Adams Road Overlay Project(CRP 13-01 and 13-08)
The following bids were received:
1. Central Washington Asphalt $1,565,071.96
2. Granite Construction $1,621,979.98
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to turn over the
bids to Public Works for their review and recommendation. The motion passed unanimously.
2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update
3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 5)
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1
through 5 on the Consent Agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners August 26, 2013 Minutes for Approval. (Approved)
3. Specia) occasion license application for Columbia Basin Cancer Foundation, 1031 W Broadway
Ave., Moses Lake,WA 98837, from the Washington State Liquor Control Board. (Approved)
4, Public Disclosure Commission form L-5 in the amount of$1,050.00 for Lobbying by State and
Local Government Agencies between Grant County and Jim Potts for legislative analysis, and
lobbying regarding legislative issues affecting rural counties. (Approved)
FAIRGROUNDS
5. Request for an additional purchasing credit card with a $5,000.00 limit. (Approved)
6:00 p.m.—7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) (Cancelled)
MISCELLANEOUS ITEMS
The Commissioners approved the recommendation of the Public Works Director to award the Adams
Road Overlay Project (CRP 13-01 and 13-08) to Central Washington Asphalt, Inc, in the amount of
$1,565,071.96.
Page 7 of 8
' Grant County Commissioners Minutes
Week of September 9, 2013
WEDNESDAY,SEPTEMBER 11, 2013
9:30 a.m.—11:30 a.m. R Stevens, Disability Board Meeting
11:30 a.m.—2:00 p.m. HEARINGS EXAMINER
11:00 a.m.—12:00 p.m. Mercer Insurance Meeting(Tequila's Restaurant, Ephrata)
12:00 p.m.—12:30 p.m. PATRIOT DAY—DAY OF REMEMBRANCE CEREMONY(Front Steps of
Courthouse)
7:00 p.m.—8:30 p.m. C Carter at Health Board Meeting(Public Works Meeting Room)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Gary Roylance and Bruce Roylance (Roylance Road "S"
SE Short Plat) File#13-5802-01 Final Plat Submission and Review.
THURSDAY,SEPTEMBER 12, 2013
8:30 a.m.—10:30 a.m. Central Safety Committee 2013—9/11 Memorial Breakfast
(Multipurpose Room)
9:00 a.m.—3:30 p.m, BOARD OF EQUALIZATION HEARINGS
9:00 a.m.—10:30 a.m. C Swartz at MACC Meeting(Armory Bldg, Moses Lake)
10:30 a.m.—11:30 a.m. C Swartz at LEPC Meeting(Grant County Fire District 5 Training Center,
Moses Lake)
11:30 a.m, —1:00 p.m. C Carter and C Swartz at GC EDC—Grant County Trends Luncheon
(ATEC, BBCC)
MISCELLANEOUS ITEMS
The Commissioners approved and signed a proclamation from Grant County Emergency Management
proclaiming an emergency due to the impacts of a possible road failure and damage to Sand Dunes Road
#21590 because of the failure of the North Outlet Structure on Moses Lal<e. Mission No. 13-3440 was '
assigned by the Washington State Emergency Management Duty Officer. ,
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' Page 8 of 8
Grant County Commissioners Minutes
Week of September 9, 2013
Signed this__�,i.- i - day of �� , 2013.
BOARD OF COUNTY COMMISSIONERS
Gr�an� County,W shin. on
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Cindy Cart r, Chair
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Carol . Swartz
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�'" �" Richard Stevens
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�� rbar J. Vasquez
�,r-k of the Board