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Home My WebLink AboutMinutes � i i I MINUTES '� , GRANT COUNTY BOARD OF COMMISSIONERS ----�-�- _ -_____ ' .,I MONDAY, DECEMBER 2,2013 � �� The Grant County Commissioners session began at 8:30 a,m. with all Commissioners in attendance. j � 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting i 9:00 a.m.—9;20 a.m. 2013 for 2014 Levy Certification to County Assessor(Approved and � signed) 9:30 a.m.—9:50 a.m. Open Record Public Hearing, 2014 Adoption of Grant County Budget, Capital Facilities Plan, and Tax Levies I The Commissioners held an Open Record Public Hearing to adopt the 2014 Grant County Budget, Capital Facilities Plan, and Make Tax Levies. Commissioner Carter stated the Board intends to continue this hearing to tomorrow, December 3, 2013 at 9:30am, where budget discussions will begin. A motion was made by Commissioner Swartz to continue this hearing to Tuesday, December 3, 2013. Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. 10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) 12:00 p.m.—1:00 p.m. Elected Official and Department Head Luncheon 1:15 p.m.—1:50 p.m. L Allison, Grant Integrated Services Update 2:00 p.m.—2:50 p.m. T Hechler, Human Resources Update 3:00 p.m.—3:20 p.m. D Hooper, Planning Department Update MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$253,445.51, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign a Petition for Property Tax Refund for Grant County Parcel No. 16-0905-048. i ; � Page 2 of 5 � Grant County Commissioners Minutes Week of December 2, 2013 TUESDAY, DECEMBER 3,2013 ; � � � The sessian was continued at 9:00 a.m. with all the Commissioners in attendance. 9:00 a.m.—9:20 a.m. J Stridder,ASC Update and Misc BOCC Action A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1, 2, and 7 on the ASC Agenda as presented. Items 3 through 6, and 8 were not ready for signature. The motion passed unanimously. 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) 2. Authorization for Release of Funds on BOCC-approved Strategic Infrastructure Program (SIP) No, 2012-07,the City of Moses Lake's Utility Infrastructure for Project Jackson, in the amount of$160,000.00 and release of the 2.5%Administrative Fee to the Grant County Economic Development Council in the amount of$4,000,00. (Approved) 3. Anticipating: Amendment A to Office of Crime Victims Advocacy Contract#2012-WF-AX- 0047 with Grant County, by and through Grant Integrated Services' New Hope division. The amendment modifies the spending allocations between administration and direc�services, and a $20.00 allocation to Adams County goods and services to match the original amount of the grant. (Not ready for signature) 4. Anticipating: Grant County, by and through Grant Integrated Services, Emergency Shelter Renewal. Term will run November 1, 2013—October 31, 2014. (Not ready for signature) 5. Anticipating: Professional Services Agreement for Coordinator and Facilitator(Executive Director)Consultant, Columbia Basin Groundwater Management Area, between Grant County,Washington, and Paul Stoker&Associates. Term is October 1, 2013 through September 30, 2014. (Not ready for signature) 6. Anticipating: Shelter Agreement between the American National Red Cross, a not-for-profit corporation chartered by the United States Congress, and Grant County, for disaster relief __- _ __ - _ ___ _ _ _ _activities/emergency shelter at-the Grant County-Fairgrounds'--facilities,-Term is-from-date— ----- - — of signature and ends 30 days after written notice by either party. (Not ready for signature) 7, Second Addendum to Johnson Controls Proposal re Grant County Correctional Center(re- commissioning of air handlers in the Jail mechanical room) in the amount of$28,000.00. The addendum extends the period of perforrnance. (Approved) 8. 2014 Agreement, Concert Management/Development between Grant County and Live Nation Worldwide, Inc. to conduct concerts and/or events at the Gorge Amphitheater. (Not ready for signature) 9:30 a.m.—12:00 p.m. 2014 Budget Discussion and continued from December 2, 2013 Open Record Public Hearing, 2014 Adoption of Grant County Budget, Capital Facilities Plan, and Tax Levies The Commissioners held an Open Record Public Hearing, continued from December 2, 2013, regarding the adoption of the 2014 Budget, Capital Facilities Plan, and Make Tax Levies. , Page 3 of 5 , Grant County Commissioners Minutes Week of December 2, 2013 Jacob Taylor, Chief Account, stated the Current Expense budget is$36,014,700,00 and the total county budget is$130,581,843.00. (Approved, Resolution No. 13-080-CC) Laure Grammer,Assessor, discussed the Ordinance/Resolutions to be passed today for the levy increase. Current Expense increase from last year is$1,658,981.00 which is an 11.207072% increase. The County Road fund increase from last year is $73,392.00 which is a 0.872854% increase. (Approved, Current Expense Resolution No. 13-082-CC, Road Fund Resolution No. 13-081-CC, and Property Tax Revenue increase Resolution No. 13-085-CC) Commissioner Carter read the Land Classification and Assessments for funding the Noxious Weed Board that will be adopted: (Approved, Resolution No. 13-084-CC) Irrigated Cropland .21 cents per acre Dryland .07 cents per acre Range/Scabland .04 cents per acre Minimum Parcels $10.00 per parcel The Commissioners also adopted the Capital Facilities Plan for 2014-2019. (Approved, Resolution No. 13-083-CC) Commissioner Stevens moved to close the public comment portion of the hearing. Commissioner Swartz seconded and the motion passed unanimously. Commissioner Swartz moved to adopt the 2014 budget as presented, 2014 Tax Levies (property tax and noxious weed board), and 2014-2019 Capital Facilities Plan. Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. (All approved) 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update 2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update 3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 4) A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1 through 4 on the Consent Agenda as presented. 1 invoice from Oxarc was denied and returned to Facilities and Maintenance. The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) HUMAN RESOURCES 2. Personnel Action Request Recommendation regarding a request from Public Defense for an exception to the hiring freeze to hire one Public Defender l due to a recent resignation. The Director recommends approval. (Approved) Page 4 of 5 Grant County Commissioners Minutes Week of December 2, 2013 3. Personnel Action Request Recommendation regarding a request from Juvenile Court and Youth Services for an exception to the hiring freeze to hire a regular full time Brief TreaCment Therapist due to the department filling an open position wiih an in�ernal candidate,therefore creating a vacancy. The Director recommends approval. (Approved) CLERKS OFFICE 4. Request for out of state travel for Sonia Black, Chief Deputy to travel to Anaheim, California to attend Laserfiche training January 14 through January 17, 2014. Cost of training has been included in the 2014 proposed budget. (Approved) 3:30 p.m.—4:20 p.m, J Gingrich, Fairgrounds Update MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$33.74, as recorded on a listing and made available to the Board, WEDNESDAY, DECEMBER 4,2013 7:00 a.m.—5:00 a.m. C Swartz at Moses Lake Chamber Response Team Meeting(Moses Lake Chamber Office) 9:30 a.m.—1:00 p.m. R Stevens at Columbia River Policy Advisory Group—CRPAG (Hal Holmes Center, Ellensburg) 10:00 a.m. — 11:00 a.m. C Swartz w/ R Fode at N-NE Road Intersection Issue Discussion (Moses Lake) TIiURSDAY, DECEMBER 5,2013 8:00 a.m.—5;00 p.m. CIVIL SERVICE COMMISSION 1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting (E Wenatchee Office) Page 5 of 5 Grant County Commissioners Minutes Week of December 2, 2013 2:00 p,m.—4;00 p.m. C Swartz at Homeless Task Force Meeting(Moses Lake Police Department) 4:00 p.m,—5;00 p.m. VETERANS ADVISORY BOARD MEETING (Cancelled) FRIDAY, DECEMBER 6, 2013 9:00 a.m.—1:00 p.m. C Swartz at MRSC Board Meeting (Seattle Office) 11:00 a.m.—2:00 p.m. R Stevens at Eastern Washington Council of Governments Meeting EW COG (Davenport) Signed this � � day of—��„�, 2013. BOARD OF COUNTY COMMISSIONERS �r t�C�unty,Wash'n�t n Cindy Carter, Chair �� "� �` L,�.-l� Carol Swartz 'Att t: � � .�.�.�.___. � Richard Stevens � a �' j, B�rba a J. Vasquez C�le� of the Board