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MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY,APRIL 7,2014
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Swartz and Stevens in
attendance. Commissioner Carter was out and excused.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
10:00 a,m.—10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
12:00 p.m.—1:00 p.m. Elected Official and Department Head Luncheon
1:15 p.m.—1:55 p.m. L Allison, Grant Integrated Services Update
2:00 p.m.—2:50 p.m. T Hechler, Human Resources Update
3:00 p.m.—3:20 p.m. D Hooper, Planning Department Update
4:00 p.m.—4:50 p.m. J Gingrich, Fairgrounds Update
MiSCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$175,343.67, $663,396.31 and
$724,819.84, as recorded on a listing and made available to the Board,
The Commissioners approved and signed the Grant County Payroll Authorization form for the April 4,
2014 payroll.
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the April
4, 2014 payroll.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE t1NY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD
Page 2 of 13
Grant County Commissioners Minutes
Week of April 7, 2014
TUESDAY,APRIL 8.2014
The session was continued at 9:30 a.m. with Commissioners Swartz and Stevens in attendance,
Commissioner Carter was out and excused.
9:30 a.m,—9:50 a,m. J Reese and B Myrick,Grant County Security Planning Update
10:00 a.m.—10:20 a.m. T Gaines, Facilities and Maintenance Update (Cancelled)
10:30 a,m.—10:50 a.m. R Schneider, Emergency Management Update
11:00 a.m.—11:50 a.m. T Gaines, Energy Services Contracting Presentation
1:30 p.m.—2:20 p.m. J Tincher, Public Worl<s Update
1. Execution of Contracts: Auto's and Pickups/Equipment Contract 2014-02 (Bud Clary) (Not ready
for signature)
2. Execution of Contracts: Sheriff Vehicles/Equipment Contract 2014-06 (Legacy Ford) (Approved)
3. Resolution No. 14-019-CC Initiating CRP Number 14-11 for the Sand Dunes Road Bridge Project.
(Approved)
1:30 p.m. —1:45 p.m. Bid Opening, B-SE and 10-SE Road Projects (CRP 13-16)
The following bids were received:
1. Selland Construction $529,683.00
2. North Central Construction $572,063.00
3. HLT Construction $450,218.70
4. Tommer Construction $449,333.00
5. Hurst Construction $565,480.60
6. James Dean Construction $587,586.00
7. AGR Contracting Inc. $376,813.22
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to turn the bids
over to Public Worl<s for their review and recommendation. The motion passed with 2
Commissioners in attendance.
2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update
3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 12)
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz to approve items
1 through 12 on the Consent Agenda as presented. The motion passed with 2 Commissioners in
attendance.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS BTATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD
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Grant County Commissioners Minutes
Week of April 7, 2014
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Renewal of Municipal Research and Services Center(MRSC) Rosters Washington Public Agency
Contract, Small Works Roster and Consultant Roster;term is May 2014 through April 2015.
(Approved)
3. Grant County Reimbursement Request#3 on Washington State Department of Commerce
Consolidated Homeless Grant (CHG) on Contract#14-46108-10, administered through the
Housing Authority of Grant County, in the amount of$38,771.26. (Approved)
4. Budget extension request from the Administrative Services Coordinator in the amount of
$258,000.00 to the Economic Enhancement Strategic Infrastructure Ending Fund for the
, following: (Approved)
a. SIP#2014-01 Quincy Valley Medical Center—Feasibility Study for expansion of QVM,
$5,000 grant
b. SIP#2014-03 City of George and Port of Quincy— North George Water Distribution
System, $183,000.00 grant and $70,000,00 loan
SHERIFF'S OFFICE
5. Request to surplus a HP LaserJet 4350n Printer for disposal. (Approved)
GRANT INTEGRATED SERVICES
6. Out of state travel for Darcy Sander and Leiza Tobin to attend a training session at a Bakersfield,
CA hospital from April 20-23, 2014,to learn about Anasazi "Doctors Home Page"software.
(Approved)
7. Request to purchase 75 additional Windows 7 software licenses in an approximate amount of
$10,000.00 to upgrade computers in their office. (Approved)
HUMAN RESOURCES
8, Personnel Action Request Recommendation regarding a request from District Court for an
exception to the hiring freeze to hire 1-Deputy Clerk II due to a recent separation. The Director
recommends approval. (Approved)
9. Personnel Action Request Recommendation regarding a request from the Sheriff's Office for an
exception to hiring freeze to hire 1-cook due a recent resignation. The Director recommends
approvaL (Approved)
AUDITOR'S OFFICE—ACCOUNTING DEPARTMENT I
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10. Budget extension request in the amount of$200,000.00 to the Capital Outlay budget to cover �
the expenses of the Whital<er Building remodel project. (Approved,the public hearing was set
for April 29, 2014 at 10:00 a.m.) �
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY i
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE I
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD �
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Grant County Commissioners Minutes
Week of April 7, 2014
DISTRICT COURT
11. Out of state travel request for Barbara Smith to attend a Managing Technology Projects and
Technology Resources conference from May 12-16, 2014 in Williamsburg,VA. (Approved)
FACILITIES AND MAINTENANCE
12. Change order request#1 from 3 Kings Environmental, Inc. in the amount of$24,840.00 for
additional abatement required at the Whitaker Building. (Approved)
4:00 p,m. —5:00 p.m. C Swartz at Moses Lake Trail Planning Team Meeting(Moses Lake City
Hall)
6:00 p.m.—7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Cancelled)
WEDNESDAY,APRIL 9, 2014
The session was continued at 10:30 a.m. with all Commissioners in attendance.
9:30 a.m.—10:30 a.m. R Stevens, Disability Board Meeting
10:30 a.m.—12:30 p.m. Open Record Public Hearing, Grant County Shoreline Master Program
Adoption
The Commissioners held an Open Record Public Hearing to conduct a public hearing in accordance
with Chapter 25.12 of the Grant County Unified Development Code to consider proposed
amendments to the Grant County Comprehensive Plan, the Gran County Code, and the Grant
County Shoreline Master Program (SMP) submitted in accordance with the criteria listed in the
Unified Development Code and in accordance with Chapter 36.70A RCW and Chapter 90.58 RCW,
Damien Hooper, Planning Director, discussed the Planning Commission (PC) hearing that was held
on March 19, 2014 and introduced Ben Floyd of Anchor QEA who has assisted with the SMP over the
last 2 years. Mr. Hooper stated the PC forwards the following 6 Recommendations for
consideration:
1. 7he Grant County Board of County Commissioners should amend Chapter 13 of the Grant
County Comprehensive Plan to reflect the new goals and policies established in the
Shoreline Master Program; and,
2. The Grant County Board of County Commissioners should repeal Chapter 24.12 of the Grant
County Code (as it currently exists); and,
3. The Grant County Board of County Commissioners should repeal the existing Shoreline
Master Program; and,
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CIIANGED SUBJECT TO THE BUSINESS OF '
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAI�E ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD
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, Grant County Commissioners Minutes
Week of Apri) 7, 2014
4. The Grant County Board of County Commissioners should adopt the updated Shoreline
Master Program (including revisions as discussed by the Planning Commission)as Chapter
24,12 of the Grant County Code; and,
5, The Grant County Board of County Commissioners should adopt the companion documents
to the Shoreline Master Program including Cumulative Impacts Analysis Report, Restoration
Plan, Inventory and Characterization Report,and the Riparian Buffer Guidance Document;
and,
6. The Board of County Commissioners should remove Sand Hollow Wasteway and any other
irrigation features if they do not meet the inclusion criteria of the SMA.
Mr. Hooper stated the 6t" Recommended Action,was to have staff and Anchor QEA reevaluate the
inclusion of the Sand Hollow Wasteway and Trail Lake. These were 2 issues that were brought up by
the Bureau of Reclamation at the Planning Commission hearing. The PC recommendation is to
include them if you're supposed to or don't if they don't meet the criteria of the SMP.
The Planning Commission put together 27 Findings of Fact for the BOCC consideration and 5
Conclusions. Also included are 2 additional Findings of Fact and an additional Conclusion for
consideration.
Mr. Hooper explained the issues that the Bureau of Reclamation has with the Sand Hollow being
included in the SMP, because it's a piece of Bureau infrastructure, After the Planning Commission
hearing, the Planning Department realized there was an error was found on maps 31a-c.
The channelized portion was not intended to be added to the SMP. Only that portion,just
downstream,where the channelized portion stops, down at the mouth of the Columbia River. The
Planning Department maintains that this section that the section down to the mouth meets the
criteria to be added to the SMP.
Commissioner Swartz asked if"manmade vs. natural made" comes in to play? Mr. Hooper stated
the criteria are that the mean annual flow is 20 CFS.
Map 13 shows an unnamed reservoir called Trail Lake. This is seepage water from the canal and is
approx. 129 acres. Any lake over 20 acres is subject to the SMP.
Ben Floyd, Anchor QEA discussed the comments at the Planning Commission workshop and how
they had follow up discussions with the Department of Ecology and Bureau of Reclamation.
Steffanie Utter, Bureau of Reclamation, talked about the unnamed reservoir they also call Trail Lake
and her concern over the canal and federally owned property. She does not see the necessity of
including this portion of a main feature of the irrigation project as part of the SMP. Her concern is
that once you start designating irrigation facilities, you've now set precedence. She stated there are
constructed facilities around Road-R and there is a proposed design to go ahead and construct that
facility all the way down to the Road 26 crossing. The Bureau has acquired a majority of the land in
that area.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY �
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE I
MATTER IS STATED ON THE AG�NDA,MAY BE ACTED UPON BY THE BOARD I
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Grant County Commissioners Minutes
Week of April 7, 2014
Ms. Utter discussed a repayment contract that the Bureau holds with the Quincy Columbia Basin
Irrigation District and from that contract is how they operate, maintain, and administer the QCBID as
part of the Columbia Basin Project. They have provisions for transferred works. Also,the culvert at
the Highway 28 crossing,this was paid for by the QCBID and was designed to carry the irrigation
flows and a velocity barrier for any barrier for any fish to go upstream. She doesn't see that this is a
natural stream or falling under the SMP. She is concerned of the inclusion of irrigation facilities to
the SMP.
Ms, Utter is not advocating the removal of current irrigation facilities in the SMP,just those that are
being added at this time:Trail Lake and Sand Hollow Wasteway. The issue is with their constituents,
on the stretch of the Sand Hollow Wasteway,where they have requests from 3 land owners for
water,they have asked for a turnout in that stretch. The Bureau can provide a permit,the QCBID
issues a permit, but now the constituent has to get an SMP permit and go through the process.
They have to permit an irrigation activity. Below the culvert, is an inlet into the Columbia River, she
has not objection to that portion to be included into the SMP.
Commissioner Carter asked if there is an Agricultural exemption to pull water from the Sand Hollow
or Trail Lakes, so that there will not be another layer of Government for those individuals. Mr.
Hooper stated that yes,there is an exemption provided they fall within the requirements.
Ben Floyd,Anchor QEA stated that although the SMP permit process may be an inconvenience,the
requirement process will not stop development. This is not intended to inhibit any processes, Sand
Hollow and Trail Lake meet the criteria for inclusion into the SMP and doesn't believe Ecology could
approve the SMP if Grant County was to remove these 2 areas. Discussion ensued.
Commissioner Carter clarified with Ms. Utter that the portion of the Sand Hollow Wasteway that she
would like removed from the SMP is the portion between Road R-SW to Road T-SW, to the culvert.
Ms. Utter said yes. Her main concern is the inclusion of irrigation facilities into the SMP.
Jeremy Sikes, Shoreline Planner, Department of Ecology, discussed criteria that Ecology put in place
for the SMP, Does not believe the County should remove Sand Hollow or Trail Lal<e from the SMP.
Discussion ensued about drain tiles.
Darvin Fales, Manager, Quincy Columbia Basin Irrigation District, stated his biggest concern is Sand
Hollow and the land owners that currently have water service contracts in that area. He believes
the lower portion of Sand Hollow should be excluded from the SMP.
Commissioner Swartz doesn't want to put more and more layers of bureaucracy and add more
permitting. Discussion ensued. Commissioner Swartz reiterated that most of the land involved is
tax payer land.
Commissioner Carter stated she would be in favor of removing the Sand Hollow and Trail Lal<e from
the SMP.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'5 DISCRETION THE BOARD MAY ADD AND/OR DELETE AND Tt1KE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD
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Grant County Commissioners Minutes
Week of April 7, 2014
Jaime Short, Shoreline Planner, Department of Ecology, stated that consistency is important,The
' law is silent on the issue of land ownership; it doesn't say if it's on public land, do this. If it's private
' land, do this. The same with water source,the law specifically includes artificial reservoirs. It comes
down to the concern that "possible" projects that someone "might" want to do in the future,
"might" have to go through the County Planning Department and have another layer of government
added to the process. She stated that removing Sand Hollow and Trail Lake because the process of
getting a permit "might" be difficult, doesn't make sense.
Commissioner Carter asked if a water user in the Sand Hollow area's irrigation pump went out,they
would be calling the Bureau,the Planning Department, and her. Will the SMP in this area add
another layer of government? Steffanie Utter clarified that currently, if an irrigation pump goes out
the land owner wouldn't have to call anyone at all,they would just fix it. But if this area is added to
the SMP they would have to call the Planning Department.
Jaime Short asked if the land owner"should" be calling the Planning Department currently because
of the Critical Areas Ordinance. Damien Hooper stated,yes,they should.
Commissioner Stevens stated that his concern also is adding another layer of government to the
process of irrigating crops in the Sand Hollow area. Commissioner Swartz stated that they do not
want to hinder business.
Carolann asked if we looked at other counties and what they are doing? Mr, Hooper said tha1:Grant
County is very unique and ahead of the game. Other counties are paying attention to what is going
on here.
Tim Culbertson, Manager for the Grant Coulee Project Hydroelectric Authority, stated they are in
the process of incrementally developing some small hydro projects off of the canals and he wants to
I<now where does this end? It is another layer of regulation. A good example is Wanapum Dam and
how they had to get an emergency exemption from Ecology to put pumps in the river for the
farmers who wouldn't have water.
Commissioner Stevens asked about the current inventory of bodies of water listed on the SMP. If a
new body of water is located or created, will it immediately be made as a part of the SMP? Mr.
Hooper stated there will be an SMP review every 8 years so he doesn't believe any new bodies of
water will be added in the meantime. Discussion ensued.
Steffanie Utter discussed Crab Creel<and how the Washington State Department of Fish and Wildlife
is proposing the construction of several ponds in the area, enhancing Willow Lake, dyke structures
to be constructed, and additional lakes constructed. She wanted to one thing on the development �
on micro hydro power, stating she provided Damien Hooper with comments, but this is new to the
Bureau, They will be issuing contracts with GCPHA for micro hydro power, noting there will be a lot II
of activity in this area in the future. i
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE I
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD I�
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Grant County Commissioners Minutes
Week of April 7, 2014
Kris Dexter, Moses Lake, discussed his concern over so many changes with the SMP that are causing
him economic damage, He would like existing lots on Moses Lake be exempt from the SMP.
Discussion ensued.
Commissioner Stevens moved to close the public comment portion of the hearing. Commissioner
Carter seconded and the motion passed unanimously.
1, Commissioner Carter moved, Commissioner Stevens seconded,to amend Chapter 13 of the
Grant County Comprehensive Plan to reflect the new goals and policies established in the
Shoreline Master Program, The motian passed unanimously.
2. Commissioner Stevens moved, Commissioner Carter seconded,to repeal Chapter 24,12 of
the Grant County Code (as it currently exists). The motion passed unanimously.
3. Commissioner Carter moved, Commissioner Stevens seconded,to repeal the existing
Shoreline Master Program. The motion passed unanimously,
4. Commissioner Stevens moved, Commissioner Carter seconded,to adopt the updated
Shoreline Master Program (including revisions as discussed by the Planning Commission) as
Chapter 24.12 of the Grant County Code, The motion passed unanimously,
5, Commissioner Carter moved, Commissioner Stevens seconded,to adopt the companion
documents to the Shoreline Master program including Cumulative Impacts Analysis Report,
Restoration Plan, Inventory and Characterization Report, and the Riparian Buffer Guidance
Document, The motion passed unanimously.
6. Commissioner Carter moved, Commissioner Stevens seconded,to remove the following
body(ies) of water from inclusion in the SMP: Sand Hollow Wasteway(everything above
Hwy 26) and Trail Lake.
Discussion by Commissioner Stevens: he appreciates all of the work on this but from a farmer's
point of view; he believes the Sand Hollow Wasteway and Trai) Lal<e should be removed.
Commissioner Carter agrees with Commissioner Stevens and appreciates the Department of
Ecology work on this SMP. Commissioner Swartz is reluctant to add more layers of government.
She would like to see all parties involved work together; she does not believe this discussion is
over. She appreciates all of Che work done on the SMP, All were in favor to remove the Sand
Hollow Wasteway above Highway 26 and Trail Lake. The motion passed unanimously.
Commissioner Stevens moved to approve the 29 Findings of Fact as presented below:
1. Grant County is required to comply with the requirements of Chapter 36.70A RCW. The
County adopted a Comprehensive Plan in 1999, and updated that document as required in
2006. The County's next update of the Comprehensive Plan is not scheduled until 2018.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CI IANGED SUBJECT TO THE BUSINESS OF i
TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE �
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD
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Grant County Commissioners Minutes
Week of April 7, 2014
2. The Washington State Legislature passed the Washington State Shoreline Management Act
(RCW 90.58) in 1971. Under the SMA, each affected county and city is required to adopt
and administer a local Shoreline Master Program to carry out the provisions of the Act.
3. The Shoreline Master Program Guidelines (Title 173-26 WAC) are the standards and
' guidance that have been adopted by the Washington State Department of Ecology which
local governments must follow in drafting their local shoreline management programs.
4. The Grant County Shoreline Master Program was originally approved by the Department of
Ecology in 1975, and has not had a significant update since that time.
5. Pursuant to the SMA, Grant County and the Washington State Department of Ecology share
joint authority and responsibility for the administration of the Grant County Shoreline
Master Program. Because the Grant County SMP is approved and adopted by the
Department of Ecology, it has the authority of state law.
6. In 1995,the State Legislature amended the Growth Management Act (Chapter 36.70A RCW)
and the SMA to partially integrate the provisions of the two statutes. The amendments
collectively added the goals and policies of the SMA as a 14th planning goal under the GMA
and clarified that the goals and policies of an approved SMP shall constitute a shoreline
element of the county's comprehensive plan (Chapter 36.70A.480 RCW). The Legislature
also directed the Department of Ecology to update the State Shoreline Guidelines to ensure
consistency with the SMA and GMA.
7, Pursuant to Chapter 36.70A.480 RCW, the goals and policies of the SMP are incorporated
into the Grant County Comprehensive Plan as a part of the Natural Setting Element.
8. Legislation passed in 2004 (ESHB 1933) clarified that critical areas within shorelines are to be
'designated' under the GMA, but "protected" by the SMP at a level that is "at least equal to"
the County's adopted critical areas ordinance.
9. In December 2003,the Department of Ecology adopted revised Shoreline Master Program
Guidelines (Title 173-26 WAC).
10. Pursuant to Chapter 90.58.080 RCW, Grant County is required to review and update its
existing 1975 Shoreline Master Program to ensure conformance with the required elements
of the 2003 Shoreline Master Program Guidelines.
11. Grant County Entered into a grant contract with the Department of Ecology effective July 1, ''i
2011 to complete the Shoreline Master Program Update consistent with the SMA and SMP �
Guidelines. ,
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12. A public participation plan was prepared consistent with the grant contract with the
Department of Ecology and submitted to the Department of Ecology by January 2012,
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULTNG AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,MAY BE ACTEb UPON BY THE BOARD I
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Grant County Commissioners Minutes
Week of April 7, 2014
13. Grant County contracted with Anchor QEA(with Oneza Associates as a subcontractor)to
provide consulting services and development of the various components of the SMP update
process.
14. Pursuant to Title 173-26-201 WAC,when updating its SMP, Grant County is required to
identify and assemble the most current, accurate and complete scientific and technical
information applicable to the shoreline issues of concern in Grant County,
15. Title 173-26-201(3)(c) and (3)(d) WAC require Grant County to document existing shoreline
conditions and present a baseline inventory and characterization of ecosystem-wide
processes and shoreline ecological functions with Grant County. A shoreline inventory and
characterization report has been developed in association with the SMP.
16, The Grant County Planning Commission served as the `citizen advisory committee'for the
County's update process. The Planning Commission reviewed all of the elements of the SMP
update at twelve (12) open workshops on April 4, 2012, May 2, 2012,June 6, 2012,
November 7, 2012, November 28, 2012,January 2, 2013, February 6, 2013, March 6, 2013,
April 3, 2013,June 5, 2013, October 2, 2013, and January 8, 2014,
17. The Draft SMP was released for its official public comment period on February 5, 2014 with
a 30-day comment period which expired on March 6, 2014.
18. A Notice of Application (including SEPA threshold determination and notice of the Planning
Commission hearing)was issued on February 5, 2014, and published in the Columbia Basin
Herald, Quincy Valley Post Register(2/6),The Star,the Grant County Journal(2/6), and the
Mattawa Area News. Approximately 2,600 notices were sent to property owners, agencies,
and known persons of interest. Electronic copies of the SMP materials were also sent to the
libraries located in Grant County for public viewing,
19. The Washington State Department of Commerce was provided a 60-day notice of intent to
adopt on February S, 2014.
20. The County issued a Determination of Non-Significance under Title 197-11-355 WAC on
March 6, 2014.
21, Grant County received six(6) comments during the comment period. Comments were
received from Agri Beef Co., Gary Mann, Kris Dexter, Grant County Public Worl<s, Bureau of
Reclamation, and Department of Archaeology and Historic Preservation. Those comments
have been considered by the Planning Commission in making its recommendation to the
Board of County Commissioners.
22. Concurrent with the Department of Ecology adoption of the SMP,the 1975 Grant County
Shoreline Master Program and Chapter 24.12 of the Grant County Code shall be repealed.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULTNG AND MAY BE CI IANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD ,,
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Grant County Commissioners Minutes
Week of April 7, 2014
23, Concurrent with the Department of Ecology adoption of the SMP, Chapter 13 of the
Comprehensive Plan shall be updated with the goals and policies of the updated SMP.
24. Any additions identified by the Planning Commission and subsequently approved by the
Board of County Commissioners or any typographical corrections or formatting
amendments required through the codification process shall be made by the Planning
Department as necessary. No substantive amendments of language are authorized.
25. The Grant County Planning Commission conducted an open record public hearing on March
19, 2014 for the purposes of deliberating on the proposed amendments, consider public
testimony of the same, and formulate a recommendation to the Board of County
Commissioners.
26. The Planning Commission forwarded a recommendation of approval to the Board of County
Commissioners on March 19, 2014.
27. The Grant County Planning Commission directed the Planning Department and Anchor QEA
to re-evaluate the inclusion of Sand Hollow Wasteway(also Trail Lake) in the Shoreline
Master Program,
28, The Grant County Board of County Commissioners conducted an open record public hearing
on April 9, 2014 pursuant to the requirements of GCC 25.12 "Legislative Actions",
29. The Grant County Planning Department staff,Anchor QEA�^^'+�,,,�n�.,�ti;.,,,+,,,, �+.,+„
have re-evaluated the inclusion of
Sand Hollow Wasteway in the SMP and concluded that the portion of Sand Hollow
Wasteway from the Highway 26 culvert downstream�^^'�^;�^^���^,•�^^+„�„� �nn f +
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�,.,,,�+r�.,,,., „f o,,.,�, o c��� .,,,,� ,.,, +• to the mouth of Sand Hollow Wasteway at the
Columbia River does meet the criteria of Chapter 90.58 RCW for inclusion in the Grant
County Shoreline Master Program. In addition,Trail Lake (located near the Bacon Sipphon)
,,,,+�+ti� ,.ro+,,,.;., „f��,.,�+o..on c4 or�ni f ��;;_��_��g is not to be included in the
Grant County Shoreline Master Program.
Commissioner Carter seconded and the motion passed unanimously.
Commissioner Carter moved to approve the 5 conclusions prepared by the Planning Commission
and 1 additional Conclusion as prepared by the Planning Department, as follows:
1. The proposed Grant County SMP is consistent with and implements the goals, policies, and
requirements of the Washington State Shoreline Management Act, Washington State
Growth Management Act, Washington State Shoreline Master Program Guidelines, Grant
County Comprehensive Plan, and Countywide Planning Policies. I
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD "
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Page 12 of 13
Grant County Commissioners Minutes
Week of April 7, 2014
2. The proposed shoreline environmental designations, as presented in the SMP, have been
applied to the shoreline areas after consideration of information gathered in the IAC,
existing and future development patterns, policies in the SMA, public versus private land
ownerships, and are consistent with the State Shoreline Master Program Guidelines, and are
generally consistent with the Grant County Comprehensive Plan and the Grant County
Zoning Map.
3. The proposed goals, policies, shoreline environment designations, regulations, and
procedures set forth in this SMP are essential to the protection of the public health, safety,
and general welfare of the people of Grant County,
4. Implementation of the public participation plan facilitated early and continuous public
participation in drafting the SMP.
5. The procedural and substantive requirements of the State Environmental Policy Act have
been complied with.
6. The effective date of the Grant County Shoreline Master Program,the repeal of the 1975
Shoreline Master Program,the repeal of Chapter 24.12 Grant County Code, and the
arnendment of Chapter 13 of the Grant County Comprehensive Plan shall be concurrent
with the adoption of the Grant County Shoreline Master Program by the Washington State
Department of Ecology,
Commissioner Stevens seconded and the motion passed unanimously.
7:00 p.m.—8:30 p.m. Commissioners at Health Board Meeting(Public Works Meeting Room)
THURSDAY,APRIL 10, 2014
8:30 a.m.—12:00 p.m. CIVIL SERVICE COMMISSION INTERVIEWS
9:00 a.m.—10:30 a.m. C Swartz at MACC Meeting(Armory Building, Moses Lake)
9:45 a.m,—1:00 p,m. C Carter at Port of Mattawa Meeting (Mattawa)
10:00 a.m. —12:00 p.m. R Stevens at State Treasurer Investment Presentation (Yakima County
Courthouse)
11:00 a.m. —12:00 p.m. C Swartz at LEPC Meeting(Grant County Fire Dist#5 Training Center,
Moses Lake) �
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE ,�
MATTER IS STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD
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Page 13 of 13
Grant County Commissioners Minutes
Week of April 7, 2014
10:00 a.m.—1:00 p.m. R Stevens at Columbia River Commissioners Policy Advisory Group
Meeting(Best Western Plus Lake Front Hotel, Moses Lake) (Not able to
attend)
3:35 p.m.—3:40 p.m, Bid Opening, Grant County Courthouse Sidewalk Replacement Project
#FM 14002
No bids were received.
3:40 p.m. —3:45 p.m. Bid Opening, Grant County Parking Lot Replacement#FM14003
The following bids were received:
1. Central Washington Asphalt $44,500.00
2. Granite Construction $59,650.00
The bids were turned over to the Facilities and Maintenance Manager for review and
recommendation.
FRIDAY,APRIL 11, 20�4
8:00 a.m.—5:00 p.m. CIVIL SERVICE COMMISSION
8:00 a.m.—2:00 p.m. Grant County Road Tour
Signed this /����day of , 2014,
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Car la�n Swartz, Chair
� ________._,�,.,.-
Richar Stevens
tt st:
, :
Cindy Carter
,. Bar ar . Vasquez
Cle k o the Board
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CIIANGED SUBJECT TO THE BUSINESS OF
TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE I
MATTER IS STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD