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Home My WebLink AboutMinutes MINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY. MARCH 31,2014 The Grant County Commissioners session began at 9:30 a.m.with Commissioners Swartz and Carter in attendance. Commissioner Stevens was at a REC State Board of Tax Appeals Hearing in Olympia and excused, 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9;50 a,m. J Strickler,ASC Update and Misc BOCC Action 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) 2. Authorization for release of BOCC approved funds, Strategic Infrastructure Project#2013-034, Port of Mattawa Commercial Water System Extension,to the Port in the amount of: (1)a _. $200,000 granfi; (2) a $200,000 loan, and to the Grant County Economic Development Council in the amount of$10,000 for its 2.5%Administrative Fee for the project. (Approved) 3. BOCC action on recommendations from Grant County Strategic Infrastructure Project(SIP) Advisory Commitfiee on the following SIP projects: a. SIP#2014-01,Quincy Vallev Medical Center(Grant Countv Hospital District No, 2)— Feasibility Study for the Expansion of the Quincy Valley Medical Center: The applicant's request was for a $5,000 grant to implement Phase 1 of a four-phased project;the SIP Advisory Committee recommends funding this project, as requested,for a $5,000 grant. (Approved) b. SIP Prolect#2014-02, Grant Countv Airport District No. 1 (Desert Aire Airport)— Widening of the Desert Aire Airport Runway: The applicant's request was for a $275,495 grant and a $30,000 loan to implement Phase 3 of a four-phased project;the SIP Advisory Committee recommends not funding this project with SIP funds until more information is gathered about funding alternatives for the Airport District. (Approved) c. SIP Prolect#2014-03, CitV of Geor�e and Port District No. 1 (Port of Quincy)—North George Water Distribution System: The applicant's request was originally for a $380,000 grant and then modified for a $253,000 grant to implement Phase 1 of a two- phased project;the SIP Advisory Committee recommends funding this project as follows: a $183,000 grant and a $70,000 loan at 0% interest to be repaid over a five year period. (Approved) 4. BOCC Resolution No. 14-018-CC on its Actions stemming from Grant County Strategic Infrastructure Project (SIP)Advisory Committee recommendations on the SIP projects listed in ASC Action Item#3. (Approved) 5. Amendment C to Grant County and Washington State Military Department Contract No. E12- 1F33, funded through the Washington State Military Department and the U.S. Department of Homeland Security. This amendment replaces Exhibits C(Approved Projects) and E (Budget Sheet), The total agreement amount is$427,198.00. (Approved) 6. Signature Authorization Form to Washington State Military Department's Homeland Security SHSP FY 11 Contract No. E12-183,with Grant County Emergency Management. (Approved) Page 2 of 4 , Grant County Commissioners Minutes ' Week of March 31, 2014 7, Agency Partner Agreement for Washington State HMIS (Homeless Management Information System) between Grant County, by and through Grant Integrated Services' New Hope Domestic Violence and Sexual Assault Services,for New Hope's mandatory use of HMIS for grant administration. (Approved) 10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m,—10:45 a.m, Citizen Public Comment Period (No public in attendance) 11:00 a.m.—11:30 a.m. Department Head Review 1:15 p.m.—1:45 p,m. B Hill, Public Defense Update 2:00 p.m.—2:50 p.m. T Hechler, Human Resources Update 3:00 p.m.—4:00 p.m. T Gaines, Energy Services Contracting Presentation MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$628,006.55 and $67,939.35, as recorded on a listing and made available to the Board. TUESDAY,APRIL 1,2014 The session was continued at 9:00 a.m, with Commissioners Swartz and Carter in attendance. Commissioner Stevens was at an REC State Board of Tax Appeals Hearing in Olympia and excused. 9:00 a.m.—9:50 a.m. C Potter, Port of Royal Slope Refuse Station Discussion 10:00 a.m. —10:20 a.m. County Paper of Record Award After reviewing the 2 bids received, a motion was made by Commissioner Carter,seconded by Commissioner Swartz,to award the paper of record to the Columbia Basin Herald in the amount of$2.31 per column inch. The motion passed with 2 Commissioners in attendance. 10:30 a.m.—10:50 a.m. L Stoltman, Conservation District Update 11:00 a.m. —11:50 a,m. D Hooper, Shoreline Master Program Workshop Page 3 of 4 Grant County Commissioners Minutes Week of March 31, 2014 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update 1. Execution of Contracts for the Sheriff Vehicles (Equipment Contract 2014-06) (Not ready for signature) 2. Execution of Contract between Grant County and Bud Clary for Auto's and Pickups (Equipment Contract 2014-02) (Not ready for signature) 2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update 3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 6) COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) 2. Budget extension request from the Clerl<of the Board in the amount of$25,000.00 to the EDC Professional Services Contract Agreement Fund#113 to invest in their"Building Prosperity" project. (Approved,the hearing was set for April 29,2014 at 10:00 a.m.) 3. Budget transfer request from the Administrative Services Coordinator in the amount of $63,348.00 to allocate the Emergency Solutions Grant No. 14-46107-005 which was budgeted in 2014 and now being reallocated to the Consolidated Homeless Grant No. 12-46108-109. (Approved) 4. Budget extension request from the Administrative Services Coordinator in the amount of $73,348.00 to recognize the new revenue being added to the Consolidated Homeless Grant No. 12-46108-109 as referenced in the budget transfer above in item#4. (Approved,the hearing was set for April 29, 2014 at 10:00 a.m.) 5. Special occasion (icense application for Ridge Riders, Inc., 22209 Alcan Rd, Grand Coulee,WA 99133,from the Washington State Liquor Control Board. (Approved) HUMAN RESOURCES 6. Personnel Action Request Recommendation regarding a request from District Court for an Exception to the Hiring Freeze to hire 3-Deputy Clerk II positions due to an employee leaving to work in another County office, another not passing the probationary period, and a third being promoted to Lead Clerl<. The Director recommends approval. (Approved) 3:30 p,m.—4;20 p.m. J Gingrich, Fairgrounds Update (Cancelled) MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$500.00, as recorded on a listing and made available to the Board. i ;� �i i Page 4 of 4 Grant County Commissioners Minutes Week of March 31, 2014 The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of $26,42�.86. WEDNESDAY,APRIL 2, 2014 7:00 a.m.—8:00 a.m. C Swartz at Moses Lake Chamber Response Team Meeting(Moses Lake Chamber Office) 10:00 a.m.—11:00 a.m, Discussion with Live Nation—Concerts at the Gorge Amphitheater 7:00 p.m.—8:30 p,m. PLANNING COMMISSION THURSDAY,APRIL 3, 2014 9:00 a.m.—1:30 p.m. BOARD OF EQUALIZATION HEARINGS 2:00 p.m.—4:00 p,m. C Carter at Gorge Amphitheater—Paradiso Exercise (George) FRIDAY,APRIL 4, 2014 9:00 a.m.—12:00 p.m. BOARD OF EQU,4LIZATION HEARINGS Signed this�day of 2014. BOARD OF COUNTY COMMISSIONERS Grant County,Washington �� C o� nn Swartz Cha' ��...�.. Richard Stevens A est: ��.��I—��.,ei�,,, Cindy Carter B bara J. Vasq ez erk of the Board