HomeMy WebLinkAboutMinutes (002)MINTJTES
GRAN'T COUNTY BOr�RD OF COMMISSIONERS
MONDAY, MARCH 7, 2oi�:
The Grant County Commissioners session began at 8:3o a.m. with all Commissioners in attendance.
8:go a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:0o a.m. — 9:5o a.m. Stricl�ler, ASC Update/Misc. BOCC Action
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 2
through 8, and item 10 on the ASC Agenda as presented below. The motion passed unanimously.
i. Agreement between Grant County, by and through Grant Integrated
Services - Mental Health, with GeoEngineers for special inspection
and testing services during construction of the planned Grant County
Mental Health Boarding Home located in Moses Lake, Washington.
(Did not arrive for signature)
2. Confidential Document Destruction Service Agreement between
Grant County and DB SECURE SHRED, Total Shred Management.
Term is March i, 2oii to March 1, 2012. (Approved)
3. Services Agreement between Grant County, by and through Grant
Integrated Services, and Clean Pros, Inc. of Moses Lake, Washington,
for the provision of janitorial and/or maintenance seivices in or upon
sites commonly known as Grant Integrated Services, 84o E. Plum,
Moses Lake, Washington. Term is January 1, 2o1i through
December gi, 2oii with provisions for renewal. (Approved)
4. Grant County/Grant County Fire District #3's Request for
Reimbursement #8 on CDBG-R Grant No. o8-F961i9-oog, George
Fire & Life Safety Facility Project, in the amount of $q.8,o29.�6. This
amount utilizes the District's portion of the grant less the 5%
retainage which will be held by the Department of Commerce until
project closeout. (Approved)
5. Grant County/Grant County Fire District #3's Request for
Reimbursement #9 on CDBG-R Grant No. o8-F961�9-003, George
Fire & Life Safety Facility Project, in the amount of $45,150.00. This
dollar amount comprises the 5% retainage which will be held by the
Department of Commerce until project closeout. (Approved)
6. Grant County Request #i2 on Homeless Grant Assistance Program
(HGAP) Contract #08-461o8-Soi with the Department of Commerce
in the amount of $i2,888.12. (Approved)
�. Grant County/Housing Authority of Grant County's request for
reimbursement # i2 on Department of Comrnerce HPRP Grant No.
10-46iii-6o8 in the amount of $5�454•77• iApproved)
8. Port of Moses Lake request for extension of March 22, 2o1i deadline
for completion of Strategic Infrastructure Project #2oio-o2, Utility
Infrastructure for Project Chinoolc, to September 22, 2011.
(Approved)
COlVI1ViISSIONERS' MAIZC�I 7, 2o111i�iI1�TLT'TES
Page 2 of 6
io:oo a.m. — 1o:i5 a.m.
1o:go a.m. — 10:45 a.m.
io:5o a.m. — io:55 a.m.
G�
io
ii
Anizcipating: 2oii Spirituous Liquor Agreement between Grant
County, by and through the Grant County Sheriffs Office, and
ARAMARK Entertainment, Inc., and Live Nation, Inc. for
continuation of the management of the food and beverage business
serving patrons at concerts and other events at the Gorge
Amphitheater located in Grant County, owned by iSTAR Blues LLC.
Term is March 7, 2oi1 through December gi, 2oli. (Did not arrive
for signature)
Contract between Grant County and WestLaw, Contract/Account
#ioogi2o129, for the Grant County Law Library. (Approved)
Contract between Grant County and Halme Builders, Inc. to do all
worlc and furnish all tools, materials, equipment necessary to
improve and complete the construction of 96 — i2 ft by iz ft horse
stalls, with materials obtained from Noble Panels and Gates.
Contract price is $258,960.00. (Approved)
Commissioners Office Safety Meeting
Citizen Public Comment Period (No public in attendance)
L Pence, Executive Session regarding Potential Litigation
Pursuant to RCW 42.go.iio (i)(i) Commissioner Swartz called the session to order at 10:5o a.m.
to go unti11o:55 a.m. Cornmissioner Swartz closed the session at io:55 a.m.
1i:oo a.m. - 11:5o a.m.
i2:oo p.m. —1:0o p.m.
2:0o p.m. — 2:5o p.m.
3:0o p.m. — 3:2o p.m.
J Christian — Stoker, Grant Integrated Services Update
Elec�ed Official and Department Head Luncheon
T Hechler, Human Resources Update
Open Record Public Hearing, Unified Development Code Amendments
The Commissioners held an Open Record Public Hearing to consider the following proposed amendments
to the Unified Development Code, as presented by the Planning Department:
1) UDC 23.12.100, UDC 22.04.310 and UDC 22.04.360 - several changes are all
related to Road Standards.
2) UDC 23.04 — Table 4— Mining & Mineral Extraction allowing this land use by
Conditional Use permit in the Rural Residential 1, 2& 3 zones. Also addition of
the following Note:
33. Allowed subject to a Conditional Use peNmit, applicable only to FedeNal,
State and Local goveNnment agencies Nesponszble fo� the installation and
maintenance of public infr^ast�ucture pNOVided that the paNCel has a minimum
lot a�ea of five (S) acr^es. Such use shall be Negulated under GCC� 23. 08.260
and as follows: (1) No such mining operation shall be located less than one
thousand (1, D00) feet fi^om any existing residence and (2) No production shall
be peNmitted neaNeN than fifty (SO) feet fi^om any pNOpeNty line.
3) UDC 23.08.020 — Accessory Uses and Structures (d) removal of "in residential
zoning district" in the opening sentence.
COIVIMISSIONEIZS' MARCH �, 2oig IVII1ViTI'E�
Page g of 6
4) UDC 23.12.040 — General Development Standards in Urban Growth Area. This
amendment is a taxt amendment removing the requirement to record a
redevelopment plan and adding text clarifying redevelopment plans as conceptual
plans.
Dorothy Black stated that the Planning Commission has i minor change that is being forwarded to the
Board of County Commissioners. This request comes from the County Public Worlcs Department.
The change is to Section 22.04 Table 4, subtitle 38: "No such mining operation shall be located less than
0o feet from any existing residence". This lengih used to be l000 ft. Damien Hooper stated that these
changes are consistent with what the UDC Committee is reviewing and recommending to the Board o£
County Commissioners. Commissioner Stevens moved to close the public comment portion of the
hearing. Commissioner Carter seconded and the motion passed unanimously. Cornmissioner Carter
moved to uphold the recommendation of the Planning Commission including the 1 minor change and 4
Findings of Fact. Commissioner Stevens seconded and the motion passed with unanirnously. The hearing
adjourned. (Ordinance No. a1-o1i-CC)
3�3o p.m. — 4:0o p.m. D Hooper, Planning Commission and Board of Adjustment
Appointments Review
MISCELLANEOU� ITEMS
The Chair of the Board was authorized to sign the Marilyn Buob etal (Bechtol Long Plat) File #io-5461-
02; and the John Rylaarsdam (Rylaarsdam Short Plat #2 (FU 94 Blk 75)) File #10-5501-01, Final Plat
Submission and Review.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $375�497•55� as recorded on a listing and
macle available to the Board.
As there was no further business to come before the Board the session was continued until March 8, zo1i.
TUESI)A�, MAIZCH 8, 2oii:
The session was continued at 9:0o am with all the Commissioners in attendance with the Clerlc of the
Board.
9:0o a.m. — g:2o a.m. J Potts, Legislative Update Conference Call
9�3o a.m. — 9:5o a.m. Open Record Public Hearing, Housing Authority HPRP Grant No.10-
46ii1-6o8 Budget Extension
The Commissioners held an Open Record Public Hearing regarding a budget extension request
from the Housing Authority of Grant County in the amount of $60,000.00. June Striclder
entered into the record handouts that are available to the public. John Poling gave a brief history
of the homeless housing project in Grant County. The budget extension is for the Housing
Authority of Grant County DCTED/HUD Block Grant Fund #i9o, Department #001 in the
amount of $60,000.00. The State of Washington Department of Commerce has requested that
Grant County provide services to families in Adams County through the Homeless Prevention
Rapid Re-housing grant program and has designated these funds for this service.
COIVIIVYISSIOIVERS' 1VIARCH 7, 2oii IViINUTES
Page 4 of 6
Commissioner Carter moved to close the public comment portion of the hearing. Commissioner
Stevens seconded and the motion passed unanimously. Commissioner Stevens moved to approve
the budget extension as presented. Commissioner Carter seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. ii-o�6-CC)
io:3o a.m. — io:,o a.m.
i1:oo a.m. —11:2o a.m.
��:oo a.m. —1:0o p.m.
1:3o p.m. — 2:2o p.m.
2:3o p.m. — g:2o p.m.
S Lorenz, Emergency Management Update
V Cummings, Facilities and Maintenance Update
C Carter at DV and SA Consortium Meeting (Samaritan Hospital)
(Rescheduled)
D Pohle, PW Update
i. Contract Award Recommendation Letter: Misc. Equipment
(Approved)
2. Contract Award Recommendation Letter to award the Fuel
Purchases project to Coleman Oil Company. (Approved)
3. Execution of Contracts: R-NE Road Reconstruction (Did not
arrive for signature)
4. Execution of Contracts: Re-Striping Project (Did not arrive for
signature)
5. Execution of Contracts: Bud Clary Chevrolet — Cars and Pickups
(Approved)
6. Execution of Contracts: Legacy Ford — Cars and Pickups
Approved)
�. Resolution No. ii-o12-CC in the matter of Intent to Vacate,
Notice of Hearing regarding a petition to vacate County Rd 2g-N.
The public hearing was set for Apri15, 2oii at 2:0o p.m.
(Approved)
8. Resolution No.11-o1g-CC in the matter of Intent to Vacate,
Notice of hearing regarding a petition to vacate County Rd Right-of-
Way for Rd 4-SW and Rd T-SW. The public hearing was set for April
5, zori at 2:10 p.m. (Approved)
D Lee, Prosecuting Attorney's Office Update
3�3o p•m• — 3�45 P•m. Consent Agenda (Items 1 through 8)
COMMISSIONERS OFFICE
i. Commissioners Office Vouchers (Approved)
2. Commissioners February 2�, 2oi1 Minutes for approval.
(Approved)
3. The Commissioners appointed Robin Hicleolc to the Civil Service
Commission for a 6 year term, replacing resigned member Dave
Canfield.
4. Resolution No. i1-oa4-CC adopting the annual county inventory
of capitalized assets.
GRANT INTEGRATED SERVICES
5. Request for Resolution designating Cheri Dowse as a County
Designated Mental Health Professional as defined in WAC 388-865-
015o and RCW �i.o5. (Resolution No. i1-o15-CC)
COIi�Ili�ISSIONERS' MARCH �, 2oii MINUTES
Page 5 of 6
EMERGENCY MANAGEMENT
6. Recommendation from the Address Coordinator to approve a request
from Gary Storer to name a private road "Spirit Valley Rd NE". The
road is located in the Northeast portion of S 21, T 21, R 29 and is
considered very rural and fits the descriptions of a meandering road.
The department recommends approval. (Approved)
HUMAN RESOURCES
�. Personnel Action Request Recommendation regarding the Clerlc's
Office request for an exception to the hiring freeze to hire a
Seasonal/Temporary File Clerk Position. The Director recommends
approval. (Approved)
$. Personnel Action Request Recommendation regarding a District
Court request for an exception to the hiring freeze to hire one Deputy
Clerk II due to a recent resignation. The Director recommends
approval. (Approved)
5�3o p.m. — 6:go p.m. Commissioners at Fair Advisory Committee Meeting (Grant County
Fairgrounds)
As there was no further business to come before the Board the session was continued until March 9, 2o1i.
WEDNESI)AY, MARCH cZ, 201�:
�:oo a.m. — 8:0o a.m
9�3o a.m. — i1:go a.m.
1Y:3o a.m. — z:go p.m.
7:0o p.m. — 8:3o p.m.
�:oo p.m. — 8:3o p.m.
MI�CELLANEOUS ITEMS
C Swartz at Grant County Economic Development Council Executive
Board Meeting (EDC Office)
C Carter, Disability Board Meeting
HEARINGS EXAMINDER
BOARD OF ADJUSTMENT
Commissioners at Health Board Meeting (Public Works)
The Chair of the Board authorized the Clerk of the Board to sign the Brett and Tiffany Carvo (Carvo Short
Plat) File #11-5526-01, rinal Plat Submission and Review.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.oHo, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $i47�837•32 and $596�738•32� as
recorded on a listing and made available to the Board.
COMIi�IISSIONERS' 1VIAIZCH �, 20�1 Ii�IIVLTi'ES
Pa�e 6 of 6
THURSDAY, MARCH io, 2o1i:
8:go a.m. — 2:3o p.m.
8:go a.m. — 9:3o a.m.
9:0o a.m. —1i:oo a.m.
ii:oo a.m. — i2:oo p.m.
FRIDAY, MARCH i1, 2o1i:
9:0o a.m. — 3:3o p.m.
i2:oo p.m. — 2:0o p.m.
Attest:
BOARD OF EQUALIZATION HEARINGS
C—C—a-r�er-a�~��rrfiral-�S�a�fet� Com�mittee-�VIeetir�g (1bIt�l�i-�u•r-pos�Rr�)
R Stevens at MACC Board Meeting (Moses Lalce Armory Building)
R Stevens at LEPC Meeting (PUD Bldg, Moses Lalee)
BOARD OF EQUALIZATION HEARINGS
C Swartz at BB RC&D Meeting (Casuelas' Restaurant, Ritzville)
Signed this O3� " day of l�/�. , 2oi1.
of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington �
1� d Ste�"ens `
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Cin y Cart