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GRt1NT COUNTY BOARD OF COMMISSIONER�
MONDAY, FEBRUARY 2x, 2oi1:
PRESIDENTS DAY HOLIDAY
TUESI2AY, FEBRUARY 22, 2011:
The Grant County Commissioners session began at 9:0o a.m. with all Commissioners in attendance.
9:0o a.m. — 9:2o a.m
10:0o a.rn. — 12:0o p.m.
�:3o p.m, — 2:2o p.m
J Potts, Legislative Update Conference Call
Commissioners at Grant County Landfill Tour (Ephrata)
D Pohle, Public Worlcs Update
1. Authorization to Call for Bids for Herbicide Materials 20�� (The bid
opening was set for March i5, 2ox� at 2:0o p.m.)
2. Recommendation to award the Contract for Tractor w/boom Mower
to Rathbone Sales, Inc., Moses Lalce, WA in the amount of
$423�920.76 (Approved)
3. Execution of Contracts: Discovery Ford, Bud Clary Chevrolet, and
Legacy Ford for Cars and Pickups (Not ready for signature)
i:go p.m. — i:4o p.m. Bid Opening, R Rd NE Reconstruction / Award Recommendation
The following bids were received:
1. Chris' Excavation
2. N.A. Degerstrom
3. KRCI
4. Interwest Construction Inc.
5. ML Allbright and Sons
6. Hilmes Construction
7. Stan Palmer Construction
8. MA DeAtley Construetion
9. HLT Construction
io. N. Central Construction
1i. Advanced Excavation
12. Copenhaver
i3. Tommer Construction
$760�737•87
$i,o14�553•65
$82�,521.95
$9i6,849.60
$921,317.56
$704�451.60
$1,230�076•35
$935�149•51
$801,388.53
$785�8o4.i2
$792,390.00
$876�373•69
$733,333•33
A motion was rnade by Commissioner Stevens, seconded by Commissioner Carter, to turn the
bids over to Public Worlcs for their review and recommendation. The motion passed
unanimously.
i:45 p.m. —1:55 p.m. Bid Opening, Restriping Program / Award Recommendafiion
The following bids were received:
1. Apply A-line $322�949•32
2. Stripe Rite $279�937•69
3. Road Products Inc. $389�986•89
COMMISSIONERS' FEBRUARY 2i, 2011 MINUTES
Page � of 4
4. Pavement Surface Control $3789798•53
5. Specialized Pavement $�29,1�1.20
6. Hicks Striping and Curbing $352�534•37
�. Sharp-Line Industries $g26,r75.88
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn the
bids over to Public Works for their review and recommendation. The motion passed
unanimously.
2:0o p.m. — 2:io p.m. Bid Opening, Tractor,l4 cy Dump Body with Plow, Body Sander, Tractor
with 5tn 4Vhee1 and Gooseneck Trailer
See attached bid tabulation.
2:15 p.m. — 2:25 p.m. Bid Opening, Fuel Purchases
See attached bid tabulation.
2:3o p.m. — g:2o p.m. D Lee, Prosecuting Attorney's Office Update / Executive Session
regarding Potential Litigation
Pursuant to RCW 42.go.iio (i)(i) Connmissioner Swartz called the executive session to order at
g:io p.m to go until g:15 p.m. Commissioner Swartz closed the session at 3:i5 p.m.
3:3o p.m. — 3�45 p.m.
Consent Agenda
COMMISSIONERS OFFICE
i. Commissioners Office Vouchers (Approved)
2. Commissioners February �, 2oii Minutes for approval. (Approved)
g. Special Occasion License Application for the Grant County
Fairgrounds, 3953 �rway Dr NE, Moses Lalce, WA 98837, from the
Washington State Liquor Control Board. (Approved)
4. Budget Extension request from Grant County Veterans Assistance in
the amount of $i5,000.00 due to an increase in claims and to be able
to increase their yearly household cap amount to $�,o.00.
(AppY oved, the �ubl�c hearYng was set %r NYarch a5, Zoxi at
ioaoo a.m,)
5. Request from Basin Summer Sounds to use the Courthouse lawn and
steps for their main venue, along with various other rooms, for their
Eighth Annual Music Festival to be held on July i5 and i6, 2011.
(Approved)
SHERIFF'S OFFICE
6. Budget Extension request in the amount of $6,674.0o to purchase a
new copy machine for the Interagency Narcotics Enforcement Team
(INET) office. This item is being purchased using assets seized and
forfeited as proceeds of drug sales. (Approved, the public
hearing was set for March i5, �oix at xo:oo a,m.
4:0o p.m. — 4:2o p.m. B Smith, District Court Update (Cancelled)
COlVIMISSIONERS' FEBRUARY 2�, 2011 MINUTES
Page g of 4
4:�o p.m. — 4:5o p.m. J Stricl�ler, ASC Update and Misc. BOCC Actions
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items g
through 5 on the Consent Agenda as presented below. The motion passed unanimously.
i.
2.
3•
�
5•
MISCELLANEOUS ITEMS
Anticipating: Agreement between Grant County, by and through
Grant Integrated Services - Mental Health, with GeoEngineers for
special inspection and testing services during construction of the
planned Grant County Mental Health Boarding Home located in
Moses Lalce, Washington. (Did not arrive)
Anticipating: Special Counsel Contract between Grant County and
Graham & Dunn, P.C. (Judy Endejan) to perform and render legal
assistarice and advice relative to the Washington State Public
Records Act and/or Best Settlement Agreement Materials. Term is
January i, 2oii through December gi, 2012. (Did not arrive)
Extension of Contract: 2006 — 2oio Grant County Fair and Davis
Shows NW Agreement between Grant County, by and through the
Grant County Fair Association, and Davis Shows NW. Extension
begins immediately and will end on December 3i, zoi1. (Approved)
Grant County Request for Reimbursement No. 5 on CDBG Public
Services Grant No. �o-64ioo-oo2 with the Department of Commerce
and administered through the OIC of Washington in the amount of
$482.04; with Grant County's administration reimbursement
request for January 2oio to January 2oi1 in the amount of
$3�541•44� the total requested amount is $4,o2g.48. (Approved)
Contract, with addendum, between Grant County and H&H Steel
Buildings, LLC, for the completion of a replacement building at the
Grant County Historical Museum. (Approved)
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $328,i57.63, as recorded on a listing and
made available to the Board.
WEDNESDAY, FEBRUARY 2�. 2o1i:
9:go a.m. — 9:5o a.m.
io:oo a.m. — io:2o a.m.
io:3o a.m. — io:5o a.m.
ii:oo a.m. — i1:2o a.m.
1:go p.m. — 2:2o p.m.
2:3o p.m. — g:2o p.m.
3:3o p.m. — 4:0o p.m.
J Janlce, Noxious Weed Board Update
G Baker, Technology Services Update
T Jones, Sheriff's Office Update
S Fodi, New Hope Federal Grant Application signing No. OVW-2oi1-
2905 from the Department of Justice / Office on Violence againsC
Women
D Nelson, Community Development Update
T Hechler, Human Resources Update
C Swartz at Canvassing Board — Election Certification (Elections Office)
COMMISSIONERS' FEBRUARY 2i, 2oa1 MINU'I'ES
Page 4 of 4
MISCELLANEOUS ITEMS
The Commissioners approved the recommendations from the Public Worlcs director to award the Re-
Striping Program 2oii project �o Stripe Rite Inc. in the amount of $z�9,937•69; and the R-NE Road, CRP
o8-1g and io-o5 project to Hilmes Construction, Inc. in the amount of $�04�451.60.
The Commissioners approved and signed the Grant Public Worlcs County Payroll Salary Fund for
February 25, 2011.
The Chair of the Board was authorized to sign the Ron Kreger (Ronald Kreger Short Plat (FU 103 Bllc ��))
File #io-5482-01, Final Plat Submission and Review.
THURSDAY, FEBRUARY 24, 2oii:
9:0o a.m. — 4:0o p.m. C Swartz at MACC Board Retreat (ATEC)
9�3o a.m. — 2:0o p.m
5:go p.m. — 6:3o p.m.
R Stevens at Columbia River Policy Advisory Group Meeting (Olympia)
(Cancelled)
Commissioners at Congressman Doc Hastings Town Hall Meeting
(Ephrata City Hall)
FRIDAY, FEBRUARY 2�, 2011:
R Stevens, Out
5�3o a.m. — 8:3o a.m. C Swartz at Grant County Economic Development Council Annual
Banquet — Fundraising Event (Masto Conference Center, BBCC)
Signed this � day of �, 2oii.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washingto ,