HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (535)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 6, 2oio:
The Grant County Commissioners session began at 8:3o a.m. with all Commissioners in attendance.
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:oo a.m. — 9:3o a.m. Open Record Public Hearing, 2011 Grant County Budget, Tax Levies, and
Capital Facilities adoption
The Commissioners held an Open Record Public Hearing to take public comment on the 2011
County Budget, Capital Facilities Plan, and tax levies. Dave Firebaugh stated that the Current
Expense budget totals S35,854,340.00 and the total County budget is $1oo,682,878.00. The
Commissioners had just received an amended Capital Facilities Plan from the Administrative
Services Coordinator and wanted time to review it. The Assessor had not yet brought over the tax
levies so the Commissioners aren't able to review those at this time. No public spoke at the
hearing, therefore a motion was made by Commissioner Stevens, seconded by Commissioner
Swartz, to continue the hearing until Monday, December 13, 2010 at 1:oo pm. The motion passed
unanimously.
1o:oo a.m. — 10:15 a.m. Commissioners Office Safety Meeting
10:3o a.m. — 10:45 a.m. Public Comment Period (No public in attendance)
11:oo a.m. — 11:5o a.m. J Christian -Stoker, Grant Integrated Services Update
1. Hold Harmless and Indemnification Agreement between Grant
County, by and through Grant Integrated Services, and the City of
Moses Lake, by and through the City of Moses Lake Fire Department,
for the Fire Dept. to participate in search and rescue, and firefighter
survival training at the GrIS 836 E. Plum, Moses Lake facility.
12:00 P.M. — 1:00 P.M. Elected Official and Department Head Luncheon
1:00 P.M. —1:30 P.M. D Nelson, Community Development Issue Discussion
2:00 P.M. — 2:50 P.M. T Hechler, Human Resources Update
3:00 P.M. — 3:50 p.m. J Strickler, ASC Update and Misc BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items on 1
through 5 the ASC Agenda as presented below. The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or
grant administration.
2. ON HOLD: Professional Services Agreement between Grant
County, by and through Grant County Emergency Management, and
Tetra Tech, Inc.
3. Grant County Request #9 on Homeless Grant Assistance Program
(HGAP) Contract #08 -46108 -Sol with the Department of Commerce
in the amount of $13,863.31•
COMMISSIONERS' DECEMBER 6, 2010 MINUTES
Page 2 of 5
4. Grant County Request #9 on Homeless Prevention and Rapid Re -
Housing Program (HPRP) Contract #10-46111-6o8 with the
Department of Commerce in the amount of 837,584.89.
5. Recording Fee Surcharge Distribution Agreement between Grant
County, the Housing Authority of Grant County, and New Hope
Domestic Violence and Sexual Assault Services, pursuant to RCW
36.22.179 and 1791. Period of Performance is January 1, 2011 to
December 31, 2011.
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for
December 3, 2010.
TUESDAY. DECEMBER 7.2010:
7:45 a.m. — 11:45 a.m. C Carter at Neils vs. Grant County Deposition (Comfort Inn, Moses Lake)
9:oo a.m. — 9:10 a.m. Bid Opening, Cityview Boarding Home Project
The following bids were received
1. Halme Construction
$1,603,000.00
2. Leone & Keetle
S1,56o,000.00
3. Rimmer & Roeter
51491,000.00
4. Advanced Excavation
$2,026,641.00
5. Ramey
$1,730,919.00
6. TW Clark
$1,604,400.00
7. Western States
$1,750,000.00
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve
turn over the bids to Grant Integrated Services for their review and recommendation. The motion
passed with 2 Commissioners in attendance.
1o:3o a.m. — 10:5o a.m.
1:30 P.M. — 2:15 P.M.
1:30 P.M. — 2:50 P.M.
2:30 P.M. — 3:20 P.M.
3:30 P.M. — 3:45 P.M.
L Stoltman, Conservation District Update
C Carter at Gang Resistance Education and Training Graduation (Morris
Schott Middle School, Mattawa)
D Pohle, PW Update
A Lee, Prosecuting Attorney's Office Update
Consent Agenda (Items 1 through 18)
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1
through 18 on the Consent Agenda as presented below. The motion passed with 2 Commissioners in
attendance.
COMMISSIONERS OFFICE
1. Commissioners Office Vouchers (Approved)
2. Commissioners November 22, 2010 Minutes for approval.
(Approved)
COMMISSIONERS' DECEMBER 6, 2010 MINUTES
Page 3 of 5
3. CORRECTED Commissioners November 3, 2008 Minutes for
approval. (This item was signed December 8, 2o1o)
4. 2 -Special Occasion license applications for Moses Lake Chamber of
Commerce, 324 S Pioneer Way, Moses Lake, WA 98837, from the
Washington State Liquor Control Board. (Approved)
5. Change of LLC member for Cave B, 348 Silica Rd NW, Quincy, WA
98848, from the Washington State Liquor Control Board.
(Approved)
6. Lobbyist Registration (L1 Form) for James W. Potts, to perform
lobbying activities for Grant County in 2011. (Approved)
7. REVISED request from the Historical Society to transfer
$400,000.00 into a construction account for the Museum's new
warehouse; and to create a new fund called Museum Construction
Fund #304, Department #oo1. After review, it was determined
that a budget extension is needed, not a transfer. This
request is being resubmitted as a budget extension. (The
amount was amended to $370,000.00 and approved on
December 8, 2010)
8. After reviewing the following previous budget extension requests, it
was determined that these were no longer needed: (Approved)
a. District Court $33,611.00 (approved 11/9/lo)
b. Interfund Communications S4,800.00 (approved 11/2/10)
c. Boundary Review Board 8133.00 (approved 11/2/10)
EMERGENCY MANAGEMENT
9. Budget Extension request in the amount of $270,280.30 for grant
funds not identified in the 2010 budget. State Homeland Security
Program FFYo8 and FFYo9, and Washington State Department of
Agriculture and State Homeland Security Program grand funds will
be used for travel, intergovernmental pass through, supplies, and
wages/benefits. (Approved)
ACCOUNTING DEPARTMENT
1o. Request to create a new fund / department called MACC Radio
System Fund #305, Department #oos. (Approved, Resolution
No. 10 -094 -CC created this fund)
11. Budget Extension in the amount of 89,000,433.00 for the newly
created fund for the MACC Radio System. (Approved, a public
hearing was set for December 28, 2olo at 10:3o am)
12. Budget Extension request in the amount of S50,000.00 to cover the
Fairgrounds payroll till the end of the year. (Approved, a public
hearing was set for December 28, 2010 at 10:3o am)
HUMAN RESOURCES
13. Personnel Action Request recommendation regarding a request from
District Court's to re -name Probation Administrator Position to the
Probation/DUI/Drug Court Manager; and request for an exception
to the hiring freeze to hire a Probation/DUI/Drug Court Manager
due to a recent resignation. (Approved)
14. Personnel Action Request recommendation regarding a request from
Public Defense for an exception to the Hiring Freeze to hire one
Public Defender due to a recent resignation. (Approved)
COMMISSIONERS' DECEMBER 6, 2010 MINUTES
Page 4 of 5
4:00 P.M. — 4:20 p.m.
MISCELLANEOUS ITEMS
15. Personnel Action Request recommendation regarding a request from
Grant Integrated Services employee Suzi Fode to carry over an
estimated 23.91 hours of annual leave. (Approved)
16. Personnel Action Request recommendation regarding a request from
the Clerk's Office for an exception to the hiring freeze to hire a
Seasonal/Temporary Clerk position due to a recent vacancy.
(Approved)
17. Personnel Action Request recommendation regarding a request from
the Coroner's Office to create an Investigator position; and request
for an exception to the hiring freeze to hire an Investigator.
(Approved)
The Human Resources Director recommends approval for the items
above.
GRANT INTEGRATED SERVICES
18. Budget Extension request for New Hope Domestic Violence and
Sexual Assault Services in the amount of $62,622.00 to cover year
end expenses; and Directions in Community Living in the amount of
$119,181.00 to cover year end expenses. (Approved)
V Cummings, Fairgrounds Update
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $364,794.73, $51595.88, and
$144,95195, as recorded on a listing and made available to the Board.
WEDNESDAY. DECEMBER 8,2010:
9:3o a.m. — 11:3o a.m. C Swartz, Disability Board Meeting
7:00 P.M. — 8:30 P.M. Commissioners at Health Board Meeting (Public Works)
THURSDAY. DECEMBER o. 2010:
8:3o a.m. — 9:3o a.m. Central Safety Committee Meeting (Multi -Purpose Rm)
9:oo a.m. — 12:00 P.M. R Stevens, Courthouse, Juvenile, and Public Works Negotiations
9:00 a.m. — 10:3o a.m. C Swartz at MACC (Moses Lake Armory Bldg)
11:oo a.m. —12:00 p.m. C Swartz at LEPC Meeting (PUD Bldg, Moses Lake)
12:00 p.m. — 1:00 p.m. Commissioners at Columbia Basin Job Corps Community Relations
Council Meeting (Moses Lake)
COMMISSIONERS' DECEMBER 6, 2010 MINUTES
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2:00 P.M. - 3:00 P.M. Roller Estate Public Auction
6:oo P.M. — 7:30 P.M. C Carter at GWMA Meeting (Othello)
FRIDAY, DECEMBER 10, 2010:
9:oo a.m. — 12:00 P.M. R Stevens at Teamsters Negotiations (Treasurer's Office Meeting Room)
1o:oo a.m. — 12:00 P.M. C Swartz at Big Bend Resource Conservation and Development Council
Annual Meeting (Pillar Rock Grill, Moses Lake)
Signed this 211il- day of Du lm�k, 2010.
nBOA�RDOF COUNTY COMMISSIONERS
(ter A Tt..niinty. W2ghinzfnn
arolann Swartz