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HomeMy WebLinkAboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY. APRIL 4,2011: The Grant County Commissioners session began at 8:3o a.m. with all Commissioners in attendance. 8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion 9:oo a.m. — 9:5o a.m. Strickler, ASC Update/Mise. BOCC Action A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1 through 3 and items 11 and 12, on the ASC Agenda as presented below. Items 4 through 10 are being held for further review. The motion passed unanimously. i. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) 2. 2011 Agreement Regarding Use of County Property for Public Use between Grant County and the Ephrata Chamber of Commerce, Inc. for the Basin Summer Sounds Music Festival set up, activities, and tear down July 14 — 17, 2011. (Approved) 3. Interagency Data Sharing Agreement between Grant County and the Grant County Housing Authority for shared access of Homeless Management Information Systems (HMIS) data for the purposes of oversight and administration on the active Homelessness Prevention and Rapid Re -housing (HPRP) and Homeless Grant Assistance Program (HGAP) grants. (Approved) 4. Geographic Information Interlocal Agreement between Grant County and the City of Moses Lake for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County via CD/Rom or DVD. Term is January 1, 2011 to December 31, 2011. (Item held for further review) 5. Geographic Information Interlocal Agreement between Grant County and the City of Ephrata for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County via CD/Rom or DVD. Term is January 19, 2011 to December 31, 2011. (Item held for further review) 6. Geographic Information Interlocal Agreement between Grant County and the Grant County Economic Development Council for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the Counh• via CD/Rom or DVD. Term is January 12, 2011 to December 31, 2011. (Item held for further review) 7. Geographic Information Interlocal Agreement between Grant County and Grant County Fire District #3 for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County via CD/Rom or DVD. Term is February 9, 2011 to December 31, 2011. (Item held for further review) COMMISSIONERS' APRIL 4, 2011 MINUTES Page 2 of 7 8. Geographic Information Interlocal Agreement between Grant County and Grant County Fire District #5 for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County via CD/Rom or D'�-'D. Term is February 2, 2011 to December 31, 2011. (Item held for further review) 9. Geographic Information Interlocal Agreement between Grant County and the Grant County P.U.D. for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County via CD/Rom or DVD. Term is February 23, 2011 to December 31, 2011. (Item held for further review) 1o. Geographic Information Interlocal Agreement between Grant County and the Washington State Department of Transportation for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County via CD/Rom or DVD. Term is February 10, 2011 to December 31, 2o11. (Item held for further review) 11. Grant County Request #13 on Homeless Prevention and Rapid Re - Housing Program (HPRP) Contract #10-46111-6o8 with the Department of Commerce in the amount of $4,995.66. (Approved) 12. 2011Animal Shelter Contract between Grant County and Grant County Animal Outreach to provide animal shelter services for all Animals for which impounding or quarantine is authorized by the County. Grant County will provide GCAO the annual amount of $38,00o.00 for the term of the contract January 1, 2001 through December 31, 2011. (Approved) 1o:oo a.m. — io:15 a.m. Commissioners Office Safety Meeting 1o:oo a.m. — 10:3o a.m. C Carter at Grant County Health District, Royal Organic Products Meeting (Ephrata) 10:3o a.m. — 10:45 a.m. Citizen Public Comment Period 11:oo a.m. —11:50 a.m. J Christian — Stoker, Grant Integrated Services Update 1. Easement and Right of Way Electric Distribution Line and Communication Facilities between the Public Utilitv District No. 2 of Grant County and Grant County (on behalf of Grant Integrated Services) to construct, reconstruct, operate, patrol, maintain and remove overhead and/or underground electrical distribution line(s) ; and fiber optic, telecommunication, telephonic, television, telecomputing, or other communication or cable facilities, equipment, and or other devices in that portion of Lot 1, Plat of Grant County Homes in the NE quarter of S 23, T 19 N, R 28 E. (Held for further review, signed on April 5, 2011) 2. Lobby Remodel Change Order No. oo1 from Cole Construction. The amount is $3,780.00 savings to the contract. (Approved) 3. Out of state travel for Jalane Christian -Stoker, Executive Director, to attend the National Council for Community Behavioral Health's national conference in San Diego, CA from April 3o -May 5, 2011. (Approved) Page 3 of 7 12:00 P.M. — 1:00 P.M. 1:30 P.M. —1:50 P.M. APRIL 4, 2oi1 MINUTES 4. Request from Gail Goodwin to allow her to sign construction Change Orders for the City View Boarding Home project for changes of less than $i,000.00 as a field approval. (Approved) 5. Request for a new credit card for their Grand Coulee facility with a limit of 82,000.00. (Approved) 6. Public Utility District No. 2 of Grant County Electrical Application Fee in the amount of $10,922.00. (Held for further review, signed on April 5, 2011) 7. Lobby Remodel Change COP 03 for lights and switch relocations. (Held for further review, signed on April 5, 2011) 8. AIA Document G701-2001 Change Order oo1 from Rimmer & Roeter Construction, Inc. for the City View Boarding Home project, in the amount of $8,972.82. (Approved) 9. Review of Tabled item from March 29, 2011- Request from Grant Mental Healthcare to grant up to 3 large truckloads of trash/debris to be taken to the landfill at no cost to assist a client of Grant Mental Healthcare in cleaning up the client's property. (Denied) 1o. Architects Certificate for Payment No. 3 from Rimmer & Roeter in the amount of $146,350.23 for the Boarding Home Project. (Approved) 11. Proclamation proclaiming April as Sexual Assault Awareness month in Grant County. (Approved) Elected Official and Department Head Luncheon Grant County Paper of Record for 2010 -eon Decision A motion was made by Commissioner Stevens, seconded by Commissioner Carter to award the bid for 2011-2012 legal notice publishing to the Columbia Basin Herald in the amount of 51.99 per column inch. The motion passed unanimously. 2:00 P.M. — 2:50 P.M. T Hechler, Human Resources Update 3:00 p.m. — 3:20 P.M. Open Record Public Hearing, Ordinance adding Ch. 11 to the Grant County Code titled "Operation of Golf Carts" The Commissioners held an Open Record Public Hearing to consider an Ordinance adding Ch. it to the Grant County Code titled "Operation of Golf Carts" which will regulate the use of Golf Carts (or similar vehicles) on Public Property in Grant County. Gary Varney — Desert Aire Homeowners Association - Spoke of his concerns to the proposed Ordinance. Their #1 concern is there was no provision for operating times as set in the State Legislature. #2 they would like to see provision for seatbelts and reflective mirrors. There are no guidelines for those provisions. #3 State Law does not require inspection, but the County, is going to require inspections. State law gives the opportunity to issue a decal for the cart and they are in support of that. They do not believe that a yearly inspection should be required. #4 there is no language on Golf Cart signage for roads within the zone (entrance and exit signs). Carolann Swartz stated that the Ordinance is establishing the zones, not the regulation of the golf carts. Dave Ponozzo, Undersheriff, stated that signage is on its way. He stated that Golf Carts are easily modified that is why yearly inspection is required. Sgt. Kriete has an inspection form that will be passed out to local home owners associations. The GCSO will go to the 3 areas that have requested to be included in the golf cart zone approx. 3 times a year for inspections. State law does not state that you can only use the carts during the day, but that each county can regulate the hours of operation. The Sheriffs Office has no desire to regulate the hours of operation, but if one is being used during the night, it must have head and tail lights. APRIL 4, 2011 MINUTES Page 4 of 7 Don Tracy Golf Professional at Desert Aire, stated that all new Golf Carts have identifying ID numbers, just like serial numbers. Undersheriff Ponozzo stated that the VIN number is the best way to identify the carts. Commissioner Carter thanked the Sheriffs Office, Auditor, and Public Works for all of their hard work. Steve Bodin — Desert Aire, read into the record a letter to the BOCC as a private citizen and believes this Ordinance is unnecessary. Mr. Bodin discussed his Neighborhood Electric Vehicles (NEV). These look and run like golf cart, but are not subject to any county regulations. He is wondering if requiring this inspection will violate their 4th amendment, unlawful search. He stated that the word "inspection" is not written in the legislation. Commissioner Stevens moved to close the public comment portion of this hearing, Commissioner Carter seconded. This motion was held due to a member of the public desiring to speak. Gary Varney asked if we move forward with this ordinance, what is the timeframe? Dave Ponozzo stated Sgt. Joe Kriete will be in charge of this with the Motor Traffic Unit and they hope to have it in place before Memorial Day weekend. Jack Kling stated that the Sunland Estates Homeowners Association is in support of the passing of this Ordinance. The motion to close the public comment period passed unanimously. Commissioner Carter moved to approve the Ordinance as presented, Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. (Ordinance/Resolution No. 11 -024 -CC) MISCELLANEOUS ITEMS The Commissioners approved the request of New Hope Domestic Violence and Sexual Assault Services to hold their "Clothesline Project' at the Ephrata Courthouse Complex. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $387,545.65, as recorded on a listing and made available to the Board. TUESDAY. APRIL s. 2011: The session was continued at 9:oo am with all the Commissioners in attendance with the Clerk of the Board. 9:oo a.m. — 1o:oo a.m. R Stevens meet with Jason Schmidt, Conservation 10:3o a.m. — 10:5o a.m. L Stoltman, Conservation District Update 11:oo a.m. — 11:2o a.m. Closed Record Public Hearing, Kent and Heidi Gephart Minor Zone Change The Commissioners held a Closed Record Public Hearing regarding a Reasonable Use Exception application from Kent and Heidi Gephart to allow the development of a single-family dwelling on a 2.61 -acre parcel in the Agricultural (AG) Zone of Grant County. The existing parcel does not meet the current density requirements of the AG Zone, 1 dwelling unit per 4o acres. The property location north of Mae Valley Road, west of Road E and east of Road D and is in a portion of S 23, T 19 N, R 27 E, WM, Grant County, WA (Parcel #21-1324-002). Commissioner Stevens moved to uphold the recommendation of the Planning Commission and approve the application as presented recognizing the 1 Conditions of Approval and 6 Findings of Fact. Commissioner Carter seconded and the motion passed with unanimously. The hearing adjourned. (Resolution No. 11 -025 -CC) APRIL 4, 2o11 MINUTES Page 5 of 7 1:30 P.M. — 2:20 P.M. D Pohle, PW Update i. Execution of Contracts for the Herbicide Materials project between Grant County and Helena Chemical, Moses Lake, WA in the amount Of $158,789.93; and Crop Production Services, Greenacres, WA in the amount of $155,954.63. (Approved) 2. Execution of Contracts for the Miscellaneous Equipment project between Grant County and Rowand Machinery Co., Pasco, WA for (1) self-propelled power broom in the amount of $40,359.99; and Snap- On Tools, Moses Lake, WA for (1) motorized wheel balancer in the amount of $3,932.96. (Not ready for signature) 3. Request for Reimbursable Work from the Bureau of Reclamation to grade roads at Summer Falls Park, not to exceed $500.00. (Approved) 2:00 P.M. — 2:10 P.M. Open Record Public Hearing, Petition to vacation portions of Rd T -SW and Rd 4 -SW The Commissioners held an Open Record Public Hearing to consider a petition to vacate Rd T - SW (located in the NW quarter of S 26, T 18 N, R 23 E, W M) and Rd 4 -SW (located in the SW quarter of S 23 and NW quarter of S 26, T 18 N, R 23 E, W M) from David Niderost. Derek Pohle, Public Works Director read into the record his County Engineers report. Dave Niderost — Proponent, discussed his application. Commissioner Carter moved to close the public comment portion of the hearing. Commissioner Stevens seconded and the motion passed unanimously. Commissioner Carter moved to approve the Road Vacation as presented. Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 11 -o26 -CC) 2:30 P.M. — 3:20 P.M. D Lee, Prosecuting Attorney's Office Update 3:30 P.M. — 3:45 P.M. Consent Agenda (Items 1 through 6) COMMISSIONERS OFFICE 1. Commissioners Office Vouchers(Approved) 2. Commissioners March 14 and 21, 2011 Minutes for approval. (Approved) 3. Request for consideration to be appointed to the Solid Waste Advisory Committee (SWAC) from David Williams, Mattawa, replacing Roger Easterling. (Approved) 4. Assumption application for The Coroner (The Morning After) 23758 Crescent Bay Dr NW s2, Quince, WA 98848, from the Washington State Liquor Control Board. (Approved) 5. Application in Lieu of Current Privilege for Wahluke Wine Company, 23934 Rd T.1 SW, Mattawa, WA 99349, from the Washington State Liquor Control Board. (Approved) FACILITIES AND MAINTENANCE 6. Request to begin the process of removing the Moore and Elliot houses. The estimated cost is approx. S15,000.00-$20,000.00 per house. (Approved) 4:00 p.m. — 4:20 P.M. V Cummings, Fairgrounds Update 4:30 p.m. — 4:50 p.m. Department Head Review (Cancelled) COMMISSIONERS' APRIL 4, 2o11 MINUTES Page 6 of 7 5:30 p.m. — 6:30 p.m. Commissioners at Fair Advisory Committee Meeting (Grant County Fairgrounds) 7:00 p.m. — 8:30 P.M. C Carter at GWMA Public Forum, Red Rock Elementary School, Royal City WEDNESDAY. APRIL 6.2011: Too a.m. — 8:oo a.m. C Swartz at Moses Lake Chamber Response Team Meeting (ML Chamber Office) 11:oo a.m. —12:00 P.M. C Swartz at Meeting with Carol Dawson, Citizens for Property Rights (Michaels on the Lake) 3:00 P.M. — 3:10 P.M. Bid Opening, Facilities and Maintenance bid for Lawn Mower The following bids were received: 1. Airpro Equipment $6,263.00 2. John Deere $3,010.00 The bids were taken by the Facilities and Maintenance manager for review and recommendation to the Board of County Commissioners. 7:00 p.m. — 8:30 p.m. THURSDAY. APRIL 7.2011: C Carter, Out 9:oo a.m. —1o:oo a.m. 1:30 P.M. — 3:30 P.M. 4:30 P.M. — 5:00 p.m. PLANNING COMMISSION C Swartz at KBSN Radio (Moses Lake) R Stevens at Area Aging/Council of Governments Meeting (E Wenatchee Office) Veterans Advisory Board Meeting MISCELLANEOUS ITEMS The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for April 8, 2011. The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews: 1. Duane Feeney (Feeney Short Plat) File #10-5453-01 2. Arnold and Phyllis Omlin (Arnie Omlin Short Plat) File #10-5514-01 3. Gerald Brown (B and G Short Plat) File #08-5012-01 COMMISSIONERS' APRIL q, 2011 MINUTES Page 7 of 7 FRIDAY. APRIL 8, 2o11: q:oo a.m. — 3:30 P.m. BOARD OF EQUALIZATION HEARINGS 12:00 P.M. — 2:00 P.M. C Swartz at BB RC&D Meeting (Casuelas' Restaurant, Ritzville) Signed this / day of htl (— '2011. BOARD OF COUNTY COMMISSIONERS Grant County, Washington„ n Richard Stevens -IC &A.4- Cindy Carter