HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (524)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 08,2010:
8:3o a.m. — 8:5o a.m.
Elected Official Roundtable Discussion
9:00 a.m. — 9:5o a.m.
D Roberts, Plat Discussion
1o:oo a.m. — 10:2o a.m.
L Pence, Executive Session re: Potential Litigation
10:3o a.m. — 10:45 a.m.
Commissioners Work Session
1. Request from Grant County PARC to opt in to the County
Investment account and to receive the income generated
from their fund balance.
2. Recommendation from the Fairgrounds Facilities Manager
to award the bid for the Cafe/eating area for the Ardel
Pavilion to Penhallurick's True Value in the amount of
$4,224.98.
3. Discussion on Public Records Request Process.
4. Approval of the January 25, February 1, 8, 15, 2010 Minutes
5. Approval of the inventory of county capitalized assets
pursuant to RCW 36.32.210.
6. Budget extension request from the Chief Accountant in the
amount of S15,000.00 for fees collected from Recording
Fees and paid to the Dispute Resolution Center.
11:oo a.m. —11:3o a.m.
Commissioners at Road Supervisor Meeting (Public Works)
1:30 p.m. —1:50 p.m.
L Grammer, Assessor's Office Update
2:00 P.M. — 2:50 P.M.
J O'Brien, Live Nation / Gorge Amphitheatre Update
3:00 P.M. — 3:50 p.m.
T Hechler, Human Resources Update
4:00 P.M. — 4:20 P.M.
J Strickler, ASC Update/Mist. BOCC Action
1. Possible vouchers for Interfund Communications, insurance,
and/or grant administration.
2. Anticipating: North Columbia Community Action Council
request for reimbursement on Department of Commerce
Homeless Grant Assistance Program, Contract #08-461o8-
Soi, in the amount of $10,388.22.
The Grant Countv Commissioners session was called to order at 8:3o a.m. with all the Commissioners in
attendance with the Clerk of the Board.
L PENCE EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter opened the session at 9:48 a.m. to go until 10:00
a.m. Commissioner Carter closed the session at io:oo a.m.
COMMISSIONERS' MARCH 08, 2010 MINUTES
Page 2 of 6
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 2
through 6 on the Work Session. Item 1 was denied due to current budget concerns. Item 5 was issued
Resolution No. 10 -o11 -CC and item 5 was set for public hearing on 3/29/lo at 11:oo am. The motion
passed unanimously.
J STRICKLER, ASC UPDATE AND MISC. BOCC ACTION
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1 and
2 on the ASC Agenda. The motion passed unanimously.
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $293,889.93 and $61o,894.97 as
recorded on a listing and made available to the Board.
As there was no further business to come before the Board the session was continued until March 9, 2010.
TUESDAY. MARCH on. 2010:
9:oo a.m. — 9:2o a.m.
J Potts, Legislative Update Conference Call
10:30 p.m. — 10:50 a.m.
S Lorenz, Emergency Management Update
11:oo a.m. —11:2o a.m.
V Cummings, Facilities and Maintenance Update
11:oo a.m. — 2:00 P.M.
C Carter at DV and SA Consortium Meeting (Samaritan Hosp)
1:30 p.m. — 2:30 P.M.
C Carter at MACC Meeting (Moses Lake)
1:30 p.m. — 2:30 P.M.
D Pohle, PW Update
1. Authorization to Call for Bids for Asphalt Hauling and
Dispatch Services 2010-2012
2. Execution of Contracts for (1) Power Broom between Grant
County and Clyde West
3. Execution of Contracts for (1) Rock Rake between Grant
County and Mid -Mountain Machinery
4. Execution of Contracts for (1) Wood Chipper between Grant
County and Wesspur LLC.
1:30 P.M. —1:40 p.m.
Bid Opening, Equipment Contract 2010-03
1:45 p.m. — 2:00 P.M.
Bid Opening, Herbicide Materials 2010
2:30 P.M. — 2:50 P.M.
A Lee, Prosecuting Attorney's Office Update
3:00 p.m. — 3:20 P.M.
Closed Record Public Hearing, Troy Latham Preliminary Plat
COMMISSIONERS' MARCH o8,2010 MINUTES
Page 3 of 6
3:30 P.M. — 3:45 P.M. Consent Agenda
3:45 P.M. — 4:00 P.M. Open Record Public Meeting, Decision on whether or not to
disband the Boundary Review Board; and to remove policy to
from the County Wide Planning Policies
4:00 P.M. — 4:10 P.M. Open Record Public Hearing, Sheriffs Office Budget Extension
4:15 P.m. — 4:35 P.M. D Reynolds, Executive Session Conference Call re: City of Moses
Lake vs. Grant County
The session was continued at 9:oo am with all the Commissioners in attendance with the Clerk of the
Board.
D POHLE, PUBLIC WORKS UPDATE
The Commissioners approved and signed items 2 through 4 as listed above. Item 1 was not presented for
signature.
BID OPENING. EQUIPMENT CONTRACT 2010-03
The following bid was received:
1. Barry Chevrolet $27,635.69 for 7 small passenger mini -vans
This was the onlv bid received. Commissioner Stevens moved to turn over the bids to Public Works for
their review and recommendation. Commissioner Swartz seconded and the motion passed with 2
Commissioners in attendance.
BID OPENING, HERBICIDE MATERIALS 2010
The following bids were received:
t. Helena Chemical Co. $275,119.46
2. Jon Storr Crop Production Services, Inc. $171,696.25
3. Alligare, LLC $37,042.00
Commissioner Stevens moved to turn over the bids to Public Works for their review and recommendation.
Commissioner Swartz seconded and the motion passed with 2 Commissioners in attendance.
D ANGUS LEE, PROSECUTING ATTORNEYS OFFICE UPDATE AND EXECUTIVE SESSION
DISCUSSION REGARDING POTENTIAL LITIGATION
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter opened the session at 2:55 p.m. to go until 3:00
p.m. The session was closed by Commissioner Carter at 3:00 p.m.
MARCH o8, 2010 MINUTES
Page 4 of 6
CLOSED RECORD PUBLIC HEARING, TROY LATHAM PRELIMINARY PLAT
The Commissioners held a Closed Record Public Hearing regarding a Preliminary Plat application from
Troy Latham to plat 16o.44 -acres into 6 lots in the Agriculture Zone of Grant County. Four lots will be for
residential use and the remaining two lots will be Agricultural Open Space lots. The sited is located in the
SW comer of the intersection of Mae Valley Rd and Rd D -NE. The site address is 172o Rd D -NE, Moses
Lake and located in a portion of the NE quarter of S 27, T 19 N, R 27 E, W M (Parcel nos. 21-1359-000 and
21-136o-000). Commissioner Swartz moved to uphold the Planning Commission recommendation and
approve the application as presented, recognizing the 5 Conditions of Approval and 10 Findings of Fact.
Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned.
(Resolution No. 10 -o12 -CC)
CONSENT AGENDA
Commissioner Swartz moved to approve the Consent Agenda, Commissioner Stevens seconded and the
motion passed unanimously, as presented below:
COMMISSIONERS' OFFICE:
Commissioners Office Vouchers
Special Occasion License applications for Soroptimist International of Moses Lake, 1607 W.
Broadway St., Moses Lake, WA 98837; and Rotary Club of Moses Lake, PO Box 525, Moses Lake,
WA 98837, from the Washington State Liquor Control Board.
Appointment letter to Chuck Graaf to the Solid Waste Advisory Committee (SWAC)
Appointment letters to Wes Sieg (Section 1) and Ron Tebow (Section 3) to the Noxious Weed
Control Board of Grant Countv.
Out of State travel request for Chief Deputy Prosecutor Ed Owens to attend a Career Prosecutor
Course sponsored by the National District Attorneys Assoc from June 6 — 16, 2o10 in Charleston,
SC.
OPEN RECORD PUBLIC MEETING, DECISION ON WHETHER OR NOT TO DISBAND THE
BOUNDARY REVIEW BOARD, AND TO REMOVE POLICY 10 FROM THE COUNTY WIDE
PLANNING POLICIES
The Commissioners reconvened an Open Record Public Hearing originally held on February 24, 2010 in
regards to making a decision on whether or not to disband the Boundary Review Board and to remove
policy 10 of the County Wide Planning Policies.
After further review, Commissioner Swartz moved to remove policy 10 from the County Wide Planning
Policies, Commissioner Stevens seconded. Discussion ensued. Commissioner Stevens called for the
question, all Commissioners were in favor and the motion passed unanimously.
Commissioner Stevens moved to disband the Boundary Review Board, Commissioner Swartz seconded
and the motion passed unanimously. The hearing adjourned.
MARCH 08, 2010 MINUTES
Page g of 6
OPEN RECORD PUBLIC HEARING. SHERIFF'S OFFICE BUDGET EXTENSION
The Commissioners held an Open Record Public Hearing budget extension for the Grant County Sheriffs
Office Fund #oo1, Department #114 in the amount of S5,000.00 to purchase 5 notebook computers to be
used by their reserve deputies. This expense will be reimbursed to the County by the Reserve
Organization once these have been purchased and billed. Commissioner Stevens moved to close the
public comment portion of the hearing, Commissioner Swartz seconded and the motion passed with
unanimously. Commissioner Swartz moved to approve the budget extension as presented. Commissioner
Stevens seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 10-
013 -CC)
D REYNOLDS EXECUTIVE SESSION CONFERENCE CALL REGARDING CITY OF MOSES
LAKE VS. GRANT COUNTY
Pursuant to RCW 42-30. 110 (1)(i) Commissioner Carter called the session to order at 4:20 p.m. to go until
4:40 p.m. The session was then continued until 4:5o p.m., continued again until 4:55 P.m.; then finally
continued until 5:oo p.m. Session was closed by Commissioner Carter at 5:oo p.m.
MISCELLANEOUS ITEMS
The Commissioners approved and signed the request from the Fairgrounds to award the bid for the
Cafe/eating area for the Ardel Pavilion to Penhalluricks True Value in the amount of 84,224.98•
As there was no further business to come before the Board the session was continued until March 11,
2010.
WEDNESDAY, MARCH 10, 2010:
9:3o a.m. — 11:30 p.m.
11:3o a.m. — 2:30 p.m.
11:3o a.m. — 4:00 P.M.
7:00 p.m. — 8:30 p.m.
7:00 p.m. — 8:30 p.m.
THURSDAY, MARCH 11, 2010:
8:oo a.m. —12:00 P.M.
8:3o a.m. — 9:3o a.m.
9:oo a.m. —10:3o a.m.
9:oo a.m. — 2:0o p.m.
C Swartz, Disability Board Meeting
HEARINGS EXAMINER
R Stevens at Deputy Sheriffs Negotiations (Multi -Purpose Rm)
BOARD OF ADJUSTMENT
Commissioners at Health Board Meeting (Public Works)
R Stevens at Leg Steering Committee Meetings (WSAC Bldg,
Olympia) Rescheduled tog/Mho
Central Safety Committee Meeting (Multi -Purpose Rm)
C Swartz at MACC Meeting (Moses Lake Armory Building)
Rescheduled to ./g/10
BOARD OF EQUALIZATION HEARINGS
COMMISSIONERS' MARCH 08, 2010 MINUTES
Page 6 of 6
11:oo a.m. —12:oo p.m. R Stevens at LEPC Meeting (PUD Bldg, Moses Lake)
12:00 P.M. — 1:00 P.M. Law Library Board Meeting (Law Library)
1:00 P.M. — 3:00 p.m. R Stevens at NCCAC Board Meeting (Old NCCAC Office)
4:00 P.M. — 4:15 P.M. D Reynolds, Executive Session regarding City of Moses Lake vs.
Grant County
7:00 p.m. — 8:00 P.M. C Swartz at Gill Sparks Annual Employment Update
(BBCC ATEC)
The session was continued at 9:oo am with all the Commissioners in attendance with the Clerk of the
Board.
D REYNOLDS, EXECUTIVE SESSION REGARING CITY OF MOSES LAKE VS. GRANT
COUNTY
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter opened the session at 4:02 P.M. to go until
5:00 p.m. The session was then closed by Commissioner Carter at 5:00 p.m.
MISCELLANEOUS ITEMS
The Commissioners signed the Grant County Payroll Pick -Up Sheet for March 10, 2010.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $6o1,118.28, as recorded on a listing and
made available to the Board.
The Commissioners signed the Public Works Claims Fund Voucher Approval No. 03-1 through No. 03-199 in
the total amount of $1,o99,826.72 as recorded on a listing and made available to the Board.
The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews:
• Gerard Gwyn (Larson Subdivision Short Plat No. Lot #127) File #08-5152-01
• Gerard Gwyn (Larson Subdivision Short Plat No. Lot #122) File #08-5148-01
• Brian Jacobsen (Pheasant View Short Plat) File #09-5309-01
• Richard Stevens (R. Stevens Short Plat) File #09-5367-01
FRIDAY, MARCH 12,2010:
12:00 P.M. — 1:00 P.M. Security Committee Meeting
1:00 P.M. — 2:00 P.M. R Stevens at City of Moses Lake vs. Grant County Settlement
Discussion (Moses Lake City Hall)
COMMISSIONERS' MARCH 08, 2010 MINUTES
Page 7 Of 7
Signed this day o, 2010.
BOOF COUNTY COMMISSIONERS
G i . Co� ty,on
Ci nar
[eF, C it
Ric 2devens
Carolann Swartz