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HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (519)MINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 22,2010: 8:3o a.m. - 8:5o a.m. Elected Official Roundtable Discussion 9:oo a.m. -1o: oo a.m. to:oo a.m. - 10:15 a.m. 10:20 a.m. - 10:5o a.m. 11:oo a.m. -11:5o a.m. 1:30 p.m. -1:40 p.m. 2:00 P.M. - 2:20 P.M. 2:30 p.m. - 3:30 p.m. D Couture, Mosquito District # 1 Update Commissioners Office Safety Meeting Commissioners Work Session 1. Budget Extension request from the Chief Accountant for the Grant County Health District to purchase a computer to link their office into the county's accounting system for input of accounts payable and payroll. The amount is $1,200.00. 2. Request from the Treasurer to transfer the Trial Court Improvement monies from the Law and Justice Fund per SSB 5454 The amount is $11,862.00. 3. Personnel Action Request Recommendation to initiate the County sick leave donation policy for a Technology Services employee, Recipient 10-o1, who suffers from an illness which is extraordinary in nature. 4. Budget Extension request from the Sheriff s Office in the amount of $4,582.00 to purchase and install 2 mobile radios to outfit 2 of their Motor Traffic Unit motorcycles. 5. Request from Juvenile Court to purchase a Jackson MSC Model 1oAB circular dishwasher in the amount of approx. S7,665.87. These funds were included in their 2010 budget. Budget and Finance Update Open Record Public Hearing, Emergency Management Budget Extension S Lorenz, Emergency Management Update T Hechler, Human Resources Update CANCELLED The Grant County Commissioners session was called to order at 8:3o a.m. with all the Commissioners in attendance with the Clerk of the Board. COMMISSIONERS WORK SESSION A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1 through 5 on the Work Session agenda. Items 1 and 4 were set for public hearing on March 22, 2010 at 2:00 pm. The motion passed unanimously. COMMISSIONERS' FEBRUARY 22, 2olo MINUTES Page 2 of 6 OPEN RECORD PUBLIC HEARING, EMERGENCY MANAGEMENT BUDGET EXTENSION The Commissioners held an Open Record Public Hearing regarding a budget extension request from the Department of Emergency Management Fund#102, Department #144 for the following Homeland Security Grants: • Project 9077 HS FFY07 CCP $8,645.00 • Project 9057 HS FFYo9 CCP $24,424.00 Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz seconded and the motion passed with unanimously. Commissioner Swartz moved to approve the budget extension as presented. Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. io-olo-CC) MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $493,413.00, as recorded on a listing and made available to the Board. The Commissioners approved a request from the Central Safety Committee for funding to purchase Qty. 5 Automatic External Defibrillators (AED); one in 2olo and one every year after until all 5 are purchased. The approx. cost for one AED is $1,250.00. As there was no further business to come before the Board the session was continued until February 23, 2010. TUESDAY, FEBRUARY 23, 2010: 9: o o a.m. - 9:2o a.m. J Potts, Legislative Update Conference Call 9:3 o a.m. - 10:2o a.m. A Lee, Prosecuting Attorney's Office Update 10:3o a.m. - 11:2oa.m. J Strickler, ASC Update/Mise. BOCC Action L Possible vouchers for Interfund Communications, insurance, and/or grant administration. 2. Exhibit B Revision #2 on DSHS Residential Contract #o963- 6716 o, which provides additional hours to support a portion of the program and changes a daily rate of $ 220.04 to $36o.44, effective 2/1/2010. 3. Working Agreement by and between the Grant County Prosecutor's Office Clerical Personnel and Teamsters, Food Processing Employees, Public Employees, Warehousemen and Helpers, Local Union No. 76o: January 1, 2olo to December 31, 2010. 4. Request from Town of Wilson Creek and Port District 6 to utilize the approximately remaining $24,000.00 of the approved Strategic Infrastructure Program Project No. SIP 2009-03, Drinking Water and Sewer System for Airport Development Infrastructure, to purchase a unitized single restroom to be placed at the airplane parking area. COMMISSIONERS' FEBRUARY 22, 2010 MINUTES Page 3 of 6 11:3o a.m. — 11:5o a.m. 1:30 p.m. — 3:00 p.m. 3:30 p.m. — 3:45 P.M. 7:00 p.m. — 8:00 P.M. 5. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court. Part Time Contractors, between Grant County and Karen Lindholdt. 6. Anticipating: Subrecipient Agreement between Grant County and the Grant County Housing Authority on Washington State Department of Commerce Homeless Grant eLssistance Program (HGAP), Contract Number 08 -45108 -Sol. 7. BOCC Chair Signature: Department of Commerce Grantee Closeout Report for Community Development Block Grant Contract No. o9- 64009-002 (Public Services Grant with the NCCAC) C Start, GCI Welcome Conference Call D Pohle, Public Works Update Consent Agenda BOUNDARY REVIEW BOARD PUBLIC HEARING The session was continued at 9:oo am with all the Commissioners in attendance with the Clerk of the Board. J STMCKLER, ASC UPDATE AND MISC. BOCC ACTION A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1 through 3, 6, and 7 as presented above. Item 4 was forwarded to the SIP Advisory- Committee for review and Item 5 did not arrive. The motion passed unanimously. D POHLE, PUBLIC WORKS UPDATE The Commissioners approved and signed the contract between Grant County and Discovery Ford for the Automobiles and Pickups, Equipment Contract 2010-01. CONSENT AGENDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the motion passed unanimously, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers Personnel Action Request Recommendation for Juvenile Court and Youth Services to reclassify the Bi -Lingual Aide position from Band 7 to Band 11. This item was held for Human Resources review at the March 1, 2o10 HR Update meeting. COMMISSIONERS' FEBRUARY 22, 2010 MINUTES Page 4 of 6 EMERGENCYMANAGEMENT Request to construct a radio antenna at the rear of their building located at 1525 E. Wheeler Rd, Moses Lake, using State of Washington Grant Funding. The estimated total is $2,993.15. MISCELLANEOUS ITEMS The Commissioners approved and signed the Offer to Sell Elliot Real Property between Grant County and Robert C. Elliot, who is the Personal Representative of the Estate of Shirley A. Elliot. The property is located in a portion of the East half of the Northeast quarter of S 16, T 21 N, Range 26 E., W M, and of Lot 14, Block 19, Third Addition to Ephrata, Grant County. As there was no further business to come before the Board the session was continued until February 24, 2010. WEDNESDAY. FEBRUARY 2a. 2010: 9:3o a.m. — 9:5o a.m. C Carter at Canvassing Board (Elections Office) 1o:oo a.m. — 10:2o a.m. G Baker, Technology Services Update 10:3o a.m. — 10:5o a.m. F De Trolio, Sheriffs Update 11:oo a.m. — 11:2o a.m. KAllen, Clerk's Update 11:3o a.m. — 12:00 P.M. C Carter, Finance Committee Meeting 12:00 P.M. — 1:00 P.M. C Swartz at Big Bend Economic Development Council (Boys and Girls Club, 3rl Ave, Moses Lake) 2:00 P.M. — 3:00 P.M. Open Record Public Hearing, Decision on whether or not to disband the Boundary Review Board; and to consider the recommendation of the Planned Growth Committee's recommendation to remove policy 10 from the County Wide Planning Policies. 4:00 P.M. — 4:30 P.M. T Snead and M Wren with C Swartz, GC EDC and Quincy Update The session was continued at 1o:oo am with all the Commissioners in attendance with the Clerk of the Board. OPEN RECORD PUBLIC HEARING. DECISION ON WHETHER OR NOT TO DISBAND THE BOUNDARY REVIEW BOARD: AND TO CONSIDER THE RECOMMENDATION OF THE PLANNED GROw711 COMMITTEE'S RECOMMENDATION TO REMOVE POLICY 10 FROM THE COUNTY WIDE PLANNING POLICIES The Commissioners held an Open Record Public Hearing to take public comment to decide whether or not to disband the Boundary Review Board (BRB) and to remove Policy 10 from the County Wide Planning Policies. Gilbert Alvarado, representing the City of Moses Lake and who is the Chair of the Planned Growth Committee (PGC), discussed the recommendation of the PGC. Jim Young, Member, Boundary Review Board, read a statement into the record. Cabin Kooy, Ephrata, has used the BRB in the past. He questions their legal abilities. COMMISSIONERS' FEBRUARY 22, 2010 MINUTES Page 5 of 6 Mick Hanson, Member, BRB, feels that this committee has a purpose, to allow the citizens to "vent". He believes that the BRB could be disbanded as long as the Board allows the citizens to vent their frustrations. Commissioner Carter noted letters received for the record: Port of Royal Slope and the City of Grand Coulee. Derek Pohle, Public Works Director, spoke of their role in the annexation process. He believes if outside review goes away there are many more chances of errors. He recommends having some form of checks and balances in place. Don McDowell, Member, BRB discussed a hearing that took place the night before. He is in favor of keeping the BRB. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz seconded and the motion passed unanimously. Commissioner Stevens moved to take this information under advisement and to formalize a decision by March 10, 2010. Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works payroll journal for February 2010. The Chair of the Board was authorized to sign the following Final Plat Submissions and Reviews: 1. Grant County Housing Authority (Larson Subdivision Short Plat, Re -plat of Lot 422) File #o9- 5377-01 2. Grant County Housing Authority (Larson Subdivision Short Plat, Re -plat of Lot 376) File #o9- 5376 -o1 3. Grant County Housing Authority (Larson Subdivision Short Plat, Re -plat of Lot 426) File #o9- 5378-01 As there was no further business to come before the Board the session was continued until February 26, 2010. THURSDAY, FEBRUARY 25,2010: 8: oo a.m. - 12:00 P.M. R Stevens at Leg Steering Committee Meeting (WSAC Bldg, Olympia) 8:oo a.m. - 9:oo a.m. ASSESSOR'S OFFICE STAFF MEETING 9:oo a.m. -11:oo a.m. COMMUNITY DEVELOPMENT MEETING 1:00 p.m. - 3:00 P.M. C Swartz at NCCAC Board Meeting (NCCAC Office) 4:00 p.m. - 6: oo p.m. C Carter at GWMA Administrative Board Meeting (Othello) FRIDAY, FEBRUARY 26,2010: 9:oo a.m. - 3:00 P.M. BOARD OF EQUALIZATION HEARINGS 11:oo a.m. - 3:00 P.M. R Stevens at EW COG Meeting (Lincoln County Courthouse) 11:3o a.m. — 11:45 a.m. L Pence, Elliot Property Sale and Lakoduk Lease Agreement 5:30 P.M. - 9:00 p.m. C Swartz at Grant County EDC Annual Banquet (ATEC) COMMISSIONERS' FEBRUARY 22, 2010 MINUTES Page 6 of 6 The Grant County Commissioners session was called to order at 11: rg a.m. with all the Commissioners in attendance with the Clerk of the Board. L PENCE, ELLIOT PROPERTY SALE AND LAKODUK LEASE AGREEMENT Civil Attorney Lee Pence advised the Clerk of the Board that the paperwork arrived for the purchase of the Shirley A. Elliott Estate property located at 421 W. Division Ave, Ephrata, WA 98823. This paperwork needed to be signed today as the closing had to take place by Sunday, February 28, 2010. Mr. Pence brought over the following documents for signature and review: i. Acceptance and Compliance of Offer to Sell Elliot Real Property 2. FIRPTA/Sale by Foreign Person. Waiver of Settlement Agent Responsibility 3. Chicago Title Insurance Company Escrow Closing Instructions paperwork 4. Real Estate Excise Tax Affidavit g. Supplemental Escrow Instructions 6. Chicago Title Insurance Company Buyer's Settlement Statement 7. Chicago Title Insurance Company Notice of Interest by Closing Officer 8. Chicago Title Insurance Company Commitment for Title Insurance No. 329647 -GM Second Report and Schedule A and B Mr. Pence also brought over for review a copy of the DRAFT Lease Agreement (Commercial Premises) between Grant County and Kevin and Tanya Lakoduk. Commissioner Swartz moved to approve and sign the Elliot Property Sale paperwork and give approval for Mr. Pence to send to Mr. Lakoduk the Agreement for signature. Commissioner Carter seconded (via conference call) and the motion passed with 2 Commissioners in attendance. The meeting adjourned. The Commissioners signed the Public Works Claims Fund Voucher Approval No. 02-1 through No. 02-96 in the total amount of $259,128.97, as recorded on a listing and made available to the Board. Signed this 25*- day o '2010. BOARD OF COUNTY COMMISSIONERS Carolann Swartz