HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (510)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 12,2010'
R Stevens, Out
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
q:oo a.m. — 9:5o a.m. J Strickler, ASC Update/Misc. BOCC Action
1o:oo a.m. — 10:15 a.m. Commissioners Office Safety Meeting
10:2o a.m. — 1o:5o a.m. Commissioners Work Session
1. Korean Youth Exchange Discussion
2. Request from Emergency Management to purchase
AutoCAD LT 2010 Software in the amount of $1,200.00
using Homeland Security grant funds
3. Request from District Court to raise the 2olo NSF Return
Check Fee for County Offices/Departments from $30.00 to
S4o.o0
11:oo a.m. —11:3o a.m. Commissioners at Road Supervisor Meeting (Public Works)
1:30 P.M. — 1:50 P.M. L Grammer, Assessor's Office Update CANCELLED
2:00 p.m. — 2:50 p.m. T Hechler, Human Resources Update
4:00 P.M. — 4:20 P.M. Open Record Public Hearing, Sheriffs Office Budget Extension
The Grant County Commissioners session was called to order at 8:3o a.m. with Commissioners Carter and
Swartz in attendance lvith the Clerk of the Board. Commissioner Stevens was out and excused.
COMMISSIONERS WORK SESSION
A motion was made by Commissioner Swartz, seconded by Commissioner Carter, as follows:
1. Postpone the Korean Youth Exchange program until 2011
2. Approved item 2
3. Deny the request for item 3 and leave the NSF Fee at $30.00 per check
The motion passed with 2 Commissioners in attendance.
OPEN RECORD PUBLIC HEARING SHERIFF'S OFFICE BUDGET EXTENSION
The Commissioners held an Open Record Public Hearing regarding a budget extension request from the
Sheriffs Office Fund #oo1, Department #114:
APRIL 12, 2010 MINUTES
Page 2 of 5
1. S16,000.00 to cover the cost of replacing twelve (12) mobile radios and siren boxes; and
2. 534,459.00 for salaries, tools, equipment and travel using a Methamphetamine pass through
grant from the U.S. Department of Justice — Office of Community Oriented Policing Services to
the Washington Assoc. of Sheriffs and Police Chiefs
Commissioner Swartz moved to close the public comment portion of the hearing, Commissioner Carter
seconded and the motion passed with 2 Commissioners in attendance. Commissioner Swartz moved to
approve the budget extension as presented. Commissioner Carter seconded and the motion passed with 2
Commissioners in attendance. The hearing adjourned. (Resolution No. 10 -025 -CC)
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $607,168.20, $10,705.2o, and
S184,803.52, as recorded on a listing and made available to the Board.
As of this date the Board by a majority vote does approve for payment those vouchers as presented by the
Grant County Health District: Payroll Vouchers No. 1 — 5, and General Fund Vouchers No. 6 — 59, in the
amount of $164,855.68; as recorded on a listing and made available to the Board.
The Commissioners signed the Grant County Payroll Pick -Up Sheet for April 9, 2010.
As there was no further business to come before the Board the session was continued until April 13, 2010.
TUESDAY, APRIL 1g. 2010:
R Stevens, Out
9:3o a.m. — 9:5o a.m.
30:00 a.m. — 10:2o a.m.
10:30 p.m. — 10:5o a.m.
11:00 a.m. — 11:20 a.m.
1:30 P.M. — 2:30 P.M.
1:45 P.M. — 1:55 P.M.
2:30 P.M. — 3:20 P.M.
Open Record Public Hearing, Capital Facilities Plan Adoption
B Smith, District Court Update
S Lorenz, Emergency Management Update CANCELLED
V Cummings, Facilities and Maintenance Update
D Pohle, PW Update
1. Execution of Contracts: Asphalt Hauling & Dispatching LTI,
Inc., Moses Lake
2. CRP Resolutions Initiating CRP No.'s for:
• Dodson Rd. Overlay (3 -NW -7 -NW
• R -NE Rd. (26.3 -NE to 27 -NE)
• Neva Lake Rd. (end of Existing to SR 28)
• 6 -SE Rd (SR 17 to U -SE)
• Dodson Rd. Overlay (N. Frontage Rd to 3 -NW)
3. Authorization to Call for Bids: 4 -NE Road
4. Reimbursable Work Request: City, of George
Bid Opening, Liquid Asphalt - 2010
A Lee, Prosecuting Attorney's Office Update
COMMISSIONERS' APRIL 12, 2010 MINUTES
Page 3 of 5
3:30 P•m• — 3:45 P -m. Consent Agenda
The session was continued at 9:3o am with Commissioners Carter and Stevens in attendance with the
Clerk of the Board. Commissioner Stevens was out and excused.
OPEN RECORD PUBLIC HEARING CAPITAL FACILITIES PLAN ADOPTION
The Commissioners held an Open Record Public Hearing to adopt the County Capital Facilities Plan for
2010-2013. It is a multi-year plan that provides a planned and programmed approach to utilizing the
County's financial resources in the most efficient manner to meet its service and facility needs.
Commissioner Carter went through the Plan as proposed. Commissioner Swartz moved to close the
public comment portion of the hearing, Commissioner Carter seconded and the motion passed with 2
Commissioners in attendance. Commissioner Swartz moved to approve the Capital Facilities Plan for the
years 2010-2013 as presented. Commissioner Carter seconded and the motion passed with 2
Commissioners in attendance. The hearing adjourned. (Resolution No. 10 -026 -CC)
D POHLE. PUBLIC WORKS UPDATE
The Commissioners approved and signed item 2 and assigned it Resolution No. 10 -027 -CC -
The Commissioners approved and signed item 4 to perform Chip Seal, Pothole Repair, and Crack Seal.
Items 1 and 3 were not brought in for signature.
BID OPENING, LIQUID ASPHALT - 2010
The following bids were received:
MC 800 Anti -Strip HFE 15o
1. Western States Asphalt
$65o
$18
$445
2. Paramount Petroleum
$655.45
$21.50
No Bid
3. Idaho Asphalt Supply
$755
$18
No Bid
4. Albina Asphalt
No Bid
No Bid
$435
Commissioner Swartz moved to turn the bids over to Public Works for their review and recommendation.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
L PENCE EXECUTIVE SESSION RE: DOYLE LITIGATION
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter called the session to order at 3:00 p.m. to go until
3:05 p.m. The session was then continued until 3:10 p.m., and then continued again until 3:15 p.m.
Commissioner Carter closed the session at 3:15 p.m.
CONSENT AGENDA
Commissioner Swartz moved to approve the Consent Agenda, Commissioner Carter seconded and the
motion passed with 2 Commissioners in attendance, as presented below:
COMMISSIONERS' APRIL 12, 2010 MINUTES
Page 4 of 5
Commissioners Office Vouchers
Special Occasion license application for Big Bend Community college Foundation, 7662 Chanute
St. NE, Moses Lake, WA 98837, from the Washington State Liquor Control Board.
GRANT INTEGRATED SERVICES
Proclamation declaring April as Sexual Assault Awareness Month in Grant County.
WS U COOPER ATTVE EX TENSION
Request for out of state travel for Carrie Wohleb to travel to Boise, ID on approved business under
the scope of her position and grant project requirements, from April 12 — 15, 2010.
RUMANRESOURCES
Personnel Action Requests Recommendations for Exceptions to the Hiring Freeze for the
following Offices/ Departments:
Assessor's Office to hire a Temporary Full Time Assessor III for 3 months (hourly) and
then when that assignment ends, to hire a Regular Full Time Assessor III (salary). This is
due to the retirement of an employee.
• District Court to hire a Deputy Clerk II. This is due to the resignation of an employee.
Clerk's Office to hire a Regular Full Time Filing Clerk position. Currently this office
employs a Part -Time Seasonal Employee, the Clerk claims due to increased filings this
positions hour's needs to be increased and on a permanent basis.
The Human Resources Director recommends approval for the 3 items above.
Personnel Action Request Recommendation regarding a request from the Prosecuting Attorney's
Office to amend the recently adopted salary schedule for the Deputy Prosecutors. The reason for
the amendment is due to the adopted salary schedule not allowing for promotional opportunities
in the same area of specialty as is allowed in the County Salary Structure. The Human Resources
Director recommends approval.
As there was no further business to come before the Board the session was continued until April 19, 2010.
WEDNESDAY. APRIL 1a. 2010:
9:3o a.m. —11:30 p.m. DISABILITY BOARD MEETING
11:00 a.m. —12:00 P.M. C Carter and C Swartz at Kittitas Co. Commission Meeting to
discuss Department of Ecology Emergency Groundwater
Withdrawal Rule (Kittitas Co. Commissioners Office, Ellensburg)
=oo a.m. — 11:5o a.m. Community Development Meeting with F LaRosee
COMMISSIONERS' APRIL 12, 2010 MINUTES
Page 5 of 5
11:3o a.m. — 2:30 p.m.
HEARINGS EXAMINER
7:00 p.m. — 8:30 p.m.
BOARD OF ADJUSTMENT
7:00 p.m. — 8:30 p.m.
Commissioners at Health Board Meeting (Public Works)
THURSDAY, APRIL 15, 2010:
Commissioners at Stewards of Liberty Training (Moses Lake Convention Center)
11:3o a.m. —1:00 p.m.
Commissioners at Grant County EDC Luncheon (ATEC)
7:00 p.m. — 8:30 P.M.
C Swartz at Grant Transit Authority Board Meeting (Ephrata City
Hall)
MISCELLANEOUS ITEMS
Commissioner Stevens signed the Public Works Claims Fund Voucher Approval No. 04-1 through No. 04-128 in
the total amount of $946,277.40, as recorded on a listing and made available to the Board. Commissioners
Carter and Swartz authorized the Clerk of the Board to stamp their signature on this item.
FRIDAY, APRIL 16,2010:
Commissioners at Stewards of Liberty Training (Moses Lake Convention Center)
12:00 p.m. — 1:00 p.m.
SATURDAY APRIL 17,2010:
Security Committee Meeting
C Carter at ABATE New Hope Fundraiser BBQ (Sinkiuse Square, Moses Lake)
C Swartz at Ephrata/Moses Lake Kennel Club Dog Show (Fairgrounds)
Signed this day of OAJ 2010.
BOARD OF COUNTY COMMISSIONERS