HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (509)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 10, 2010:
8:3o a.m. — 9:oo a.m. Elected Official Round Table Meeting
9:oo a.m. — 9:5o a.m. J Strickler, ASC Update and Misc. BOCC Actions
1. Possible vouchers for Interfund Communications, insurance,
and/or grant administration.
2.
Authorization for: (1) release of BOCC approved SIP
Funds on SIP #2009-02, Port of Royal Slope, Rail Line
Condition Assessment, in the amount of S8, 994.65; (2)
release of the 2.5% administrative fee in the amount of
$255.37 to the Grant County Economic Development
Council; and (3) the transfer of the remaining grant
balance of $82.35 from fund 113155-00-9959-547904907
to the Economic Enhancement Strategic Infrastructure
Ending Fund Balance: 113155-00-5o8000000.
3.
BOCC Chair signature on Department of Commerce
Communih• Development Block Grant (CDBG) Program,
Public Services Grant, No. 10-64100-002 for public
services to LMI persons in Grant and Adams Counties
through the Opportunities Industrialization Center in the
amount of 8230465.00. Contract term is January 1, 2010
through June 30, 2011.
4.
Public Services Determination of Exemption (NEPA) — 24
CFR 58.34(a), Categorical Exemption (SEPA) — RCW
43.21C.110 on annual CDBG Public Services Project (listed
in Item #3, above).
5.
Professional Services Agreement for Legal Representation
of Indigent Individuals in Grant County Juvenile Court
between Grant County and Alan Green, effective March 1,
2010 through December 31, 2011.
6.
Anticipating: Lease Agreement between Grant County
and the Moses Lake Gun Club, Inc. for rental of premises
commonly known as the Moses Lake Gun Club located at
the Grant County Fairgrounds. Term is March 1, 2010
through February 28, 2015.
7.
Anticipating: BOCC Chair signature on North Columbia
Community Council Request #17 on Department of Commerce
Homeless Grant Assistance Program Grant No. 08 -46108 -Sol in
the amount of $6,871.33•
8.
Anticipating: BOCC Chair signature on North Columbia
Community Council Request #18 on Department of Commerce
Homeless Grant Assistance Program Grant No. 08 -461o8 -Sol in
the amount of S5,896.37. This is the final, close-out request by
the NCCAC on this grant.
9.
Telemedicine Services Agreement
between Grant County, by and
between Grant Mental
Healthcare, and Seattle Children's
Hospital to provide and/or arrange for the provision of
Behavioral Health Services to support pediatric services at
GMHC.
1o:oo a.m. — 10:15 a.m. Commissioners Office Safety Meeting
COMMISSIONERS' APRIL 19, 2010 MINUTES
Page 2 of 6
10:2o a.m. —10:5o a.m. Commissioners Work Session
The Grant County Commissioners session was called to order at 8:3o a.m. with all the Commissioners in
attendance with the Clerk of the Board.
J STRICKLER, ASC UPDATE AND MISC. BOCC ACTION
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1
through 9 on the ASC Agenda. The motion passed unanimously.
COMMISSIONERS WORK SESSION
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve item 1
on the Work Session agenda. Item 2 was given Resolution No. lo -o28 -CC. Item 2 was held for further
review. The motion passed unanimously.
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of 5299,783.78 and $921.81, as recorded
on a listing and made available to the Board.
On April 13, 2010, the Commissioners approved a Personnel Action Request Recommendation from
Human Resources in regards to the Clerk's Office request for an Exception to the Hiring Freeze to hire a
Regular Full Time Filing Clerk. After further review by the Board and the Treasurer, it was decided to
reverse the April 13th approval of this item and deny the recommendation due to the County's current
budget concerns.
As there was no further business to come before the Board the session was continued until April 20, 2010.
1. Resolution setting the 2010 NSF Return Fee for County
Offices/Departments and, other matters property relating thereto
2. Recommendation from the Facilities Manager to hire Environmental
Risk Management for Demotion Asbestos Survey in the amount of
S1,23o.00.
11:oo a.m. —11:5o a.m.
D Nelson, Community Development Update
12:00 P.M. — 1:00 P.M.
PUD Luncheon (Tequila's Restaurant)
1:30 p.m. — 2:00 P.M.
V Cummings, Fair Activities Update
2:00 P.M. — 2:30 P.M.
J Hammond, County Video Project Update
3:00 P.M. — 3:50 P.M.
T Hechler, Human Resources Update
4:00 p.m. — 4:50 P.M.
J Woodson, Conference Call regarding Department of Commerce Grants
Administration
The Grant County Commissioners session was called to order at 8:3o a.m. with all the Commissioners in
attendance with the Clerk of the Board.
J STRICKLER, ASC UPDATE AND MISC. BOCC ACTION
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1
through 9 on the ASC Agenda. The motion passed unanimously.
COMMISSIONERS WORK SESSION
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve item 1
on the Work Session agenda. Item 2 was given Resolution No. lo -o28 -CC. Item 2 was held for further
review. The motion passed unanimously.
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of 5299,783.78 and $921.81, as recorded
on a listing and made available to the Board.
On April 13, 2010, the Commissioners approved a Personnel Action Request Recommendation from
Human Resources in regards to the Clerk's Office request for an Exception to the Hiring Freeze to hire a
Regular Full Time Filing Clerk. After further review by the Board and the Treasurer, it was decided to
reverse the April 13th approval of this item and deny the recommendation due to the County's current
budget concerns.
As there was no further business to come before the Board the session was continued until April 20, 2010.
COMMISSIONERS' APRIL 19, 2oio MINUTES
Page 3 of 6
TUESDAY, APRIL 20,2010:
9:3o a.m. — 10:2o a.m. New Accounting Software Update Meeting
10:3o a.m. — 10:4o a.m. Open Record Public Hearing, Elections and Cumulative Reserve Budget
Extensions
11:oo a.m. — 11:2o a.m. R Gonzales, Public Defense Update
11:3o a.m. —11:5o a.m. B Hill, Public Defense Update
1:00 P.M. — 2:30 P.M. C Carter at Grand Opening Event for the PNW-Chicagoland Express Cold
Train Intermodal Service (Port of Quincy)
1:30 P.M. — 2:20 P.M. D Pohle, PW Update
1. Recommendation of Award Letter for the Liquid Asphalt 2010
project
2. Authorization to Call for Bids on the Rd 4 -NE project
3. Authorization to Call for Bids on the Asphalt Hauling and Dispatch
Services 2010-2012 project
4. Resolution to Increase the Solid Waste Budget ($300,000 for new
Landfill Building)
2:00 P.M. — 2:20 P.M. Open Record Public Hearing, Vacation Request for Cole Rd.
2:30 P.M. — 3:20 P.M. A Lee, Prosecuting Attorney's Office Update
3:30 P.M. — 3:50 P.M. Consent Agenda and Commissioners Work Session
4:00 p.m. — 5:00 P.M. C Swartz at Moses Lake Trail Planning Team Meeting (Moses Lake City
Hall)
The session was continued at 9:3o am with all the Commissioners in attendance with the Clerk of the
Board.
OPEN RECORD PUBLIC HEARING, ELECTIONS AND CUMULATIVE RESERVE BUDGET
The Commissioners held an Open Record Public Hearing regarding a budget extension request from Bill
Varney, County Auditor, for the following funds:
1. $43,042.00 (Fund #oo1, Elections Department #1o8) to replace their voter registration and
elections management software using indirect federal grant funds through the office of the
Secretary of State.
2. $250,000.00 (Cumulative Reserve Fund #105, Department #147) to complete the installation
of the new Financial Accounting System
Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz
seconded and the motion passed unanimously. Commissioner Stevens moved to approve the budget
extension as presented. Commissioner Swartz seconded and the motion passed unanimously. The
hearing adjourned. (Resolution No. 10 -032 -CC)
COMMISSIONERS' APRIL 19, 2o10 MINUTES
Page 4 of 6
D POHLE, PUBLIC WORKS UPDATE
Items 1 and 2 were not yet available for signature during this meeting.
The Commissioners approved and signed item 3 and set the bid opening for May 4, 2010 at 1:45 P.M.
The Commissioners approved and signed Resolution No. 10 -030 -CC in the matter of increasing the
Solid Waste fund #4o1 and using these funds for a new Landfill Building. The increase amount is
S300,000.00.
OPEN RECORD PUBLIC HEARING, COLE RD. VACATION
The Commissioners held an Open Record Public Hearing regarding a petition received to vacate a portion
of Cole Rd. NE west of the west ROW line of Bow St. NE as depicted on the Melvin Clink Boundary Line
Adjustment Record of Survey. The Engineers report states that this section of road and ROW is not useful
to the general public and that vacation would be beneficial from an Operations and Maintenance
perspective. Commissioner Stevens moved to close the public comment portion of the hearing,
Commissioner Swartz seconded and the motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the vacation as presented and to sign the order granting the
vacation. Commissioner Swartz seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Resolution No. 10 -029 -CC)
CONSENTAGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Carter seconded and the
motion passed with 2 Commissioners in attendance, as presented below:
Commissioners Office Vouchers
TREASURER'S OFFICE
Resolution in the matter of the sale of certain tax title property by private negotiation. The
County has sold 9 parcels located in McGinnis Upland, Warden, WA to Cesar R. Castro, CRC
Enterprises Inc, in the amount of $5,670.00 (Parcel Nos. 61684000, 616850oo, 61686000,
616870oo, 616g0000, 616gi000, 616920oo, 616930oo, and 61694000).
(Resolution No. 10 -031 -CC)
HORTICULTURAL PEST AND DISEASE BOARD
Recommendation to appoint Craig Cleveringa as Chairman of the Horticultural Pest and Disease
Board, replacing Dale Gibson.
COMMISSIONERS' APRIL 19, 2010 MINUTES
Page g of 6
HUMANRESOURCES
Personnel Action Request Recommendations for the following:
i. Grant Mental Healthcare request to restructure its medical department and:
a Move from having 2 FTE ARNP's to having 1 FTE ARNP
a Move from having 1 FTE RN to having 2 FTE RN's
a Reclassify one of the 1.o FTE RN positions to become a Nurse Coordinator
2. District Court request to reclassify an "Other" Hourly File Clerk to a "Regular Full Time"
Salary Records Clerk. The Commissioners moved to hold this item until the
4/26/10 work session for further review.
The Human Resources Director recommends approval for the 2 items above.
As there was no further business to come before the Board the session was continued until April 21, 2010.
WEDNESDAY, APRIL 21,2010:
ADMINISTRATIVE PROFESSIONALS DAY
Too a.m. — 8:oo a.m. C Swartz at Grant County Economic Development Council Board
Meeting (ATEC Building, Moses Lake)
8:3o a.m. — 9:oo a.m. R Stevens, WRCIP Fiscal Committee Conference Call
9:3o a.m. — 12:00 P.M. TOURISM BOARD MEETING
1:00 p.m. — 2:00 P.M. S Davis, Health Insurance Committee Meeting
The session was continued at 1:oo pm with all the Commissioners in attendance with the Clerk of the
Board.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $609,229.23 as recorded on a listing and
made available to the Board.
As there was no further business to come before the Board the session was continued until April 22, 2010.
THURSDAY. APRIL 22, 2010:
TAKE OUR SONS AND DAUGHTERS TO WORK DAY
1:30 P.M. — 2:30 P.M. J Moberg, Geisinger vs. Grant County
6:oo p.m. — 8:oo p.m. C Carter at GVVMA Meeting (Othello)
COMMISSIONERS' APRIL 19, 2010 MINUTES
Page 6 of 6
The session was continued at 1:30 p.m. with all the Commissioners in attendance with the Clerk of the
Board.
J MOBERG EXECUTIVE SESSION MEETING REGARDING GEISINGER VS. GRANT
COUNTY LITIGATION
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter called the session to order at 1:36 p.m. to go until
2:00 p.m. The session was continued until 2a0 p.m. Commissioner Carter closed the session at 2:10 P.M.
As there was no further business to come before the Board the session was continued until April 26, 2010.
Signed this _� day of `', 2010.
BOARD OF COUNTY COMMISSIONERS
Richard Stevens
Carolann Swartz