HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (493)MINUTES
GRANT COUNTY BOARD OF
MONDAY, JULY 26,2010:
8:3o a.m. - 8:5o a.m. Elected Official Roundtable Discussion
9:oo a.m. — 9:5o a.m. J Strickler, ASC Update/Mise. BOCC Action
1. Possible vouchers for Interfund Communications, insurance, and/or
grant administration.
2. Amendment to Geographic Information Interlocal Agreement
between Grant County, and WSDOT - North Central Region
Transportation Planning Office, January 1, 2010 to December 31,
2010.
3. Contract Amendment, DDD County Agreement on DSHS Contract
No. 0963-67959, Amendment No. o963-67959-01 for Aging and
Disability Services Administration, which changes or corrects the
period of performance and the maximum contract amount.
4. Request for Reimbursement #1 to the Department of Commerce on
CDBG-R Contract No. o8-1796119-003, Grant County Fire District
#3, George Fire Station Expansion, in the amount of $20,97340•
1o:oo a.m. - 10:2o a.m. Commissioners Office Safety Meeting
10:3o a.m. - 10:5o a.m. Commissioners Work Session
1. Commissioners July 12, 2010 Minutes for approval.
2. Budget Extension request from the Chief Accountant in the amount
Of $230,000.00 for the second General Obligation bond payment for
the Fairgrounds and associated fees.
3. Budget Extension request from the Sheriff's Office in the amount of
$1,000.00 to purchase a new radar unit using a reimbursable
Washington Association of Sheriffs and Police Chiefs (WASPC)
"Emergency Traffic Safety Funds" grant.
4. Request from Technology Services to purchase an Enterprise Switch
for their server, in the amount of S49,000.00. Funding will be from
the Quadrennial fund.
5. Recommendation from the Fairgrounds Director to award the
Pavilion #2 electrical project to Segalini Electric Inc. in the amount
Of $41,551.21.
6. Budget Extension request from the Sheriffs Office in the amount of
$49,002.00 for wages, benefits, overtime, goods and services, travel
and training. Funding comes from a Washington State Department
of Commerce pass through grant from the Department of Justice
(Gang Enforcement and Intervention Program — JAG Grant).
ii:oo a.m. - ii:5o a.m. Budget and Finance Update
12:00 P.M. — 5:00 P.M. C Carter, Out
12:00 p.m. — 1:00 p.m. Commissioners at PUD Luncheon (Tequila's Restaurant)
1:30 p.m. —1:50 p.m. Open Record Public Hearing, Ordinance amending the addressing and
grid system and establishing a uniform rural addressing system
COMMISSIONERS' JULY 26, 2010 MINUTES
Page 2 of 6
2:30 p.m. — 2:50 p.m. G Baker, Video Arraignment Discussion
3:00 P.M. - 3:50 P.M. T Hechler, Human Resources Update
The Grant County Commissioners session was called to order at 8:3o a.m. with Commissioners Carter and
Swartz in attendance with the Clerk of the Board. Commissioner Stevens was out in the morning only.
J STRICKLER, ASC UPDATE AND MISC. BOCC ACTION
A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1
though 4 on the ASC Agenda. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS WORK SESSION
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items t
though 6 on the Work Session agenda. Item 2 was set for public hearing on August 18, 20ro at 10:30 a.m.
Items 3 and 4 were set for public hearing on August 17, 2010 at 10:3o a.m. The motion passed
unanimously.
OPEN RECORD PUBLIC HEARING, ORDINANCE AMENDING THE ADDRESSING AND
GRID SYSTEM AND ESTABLISHING A UNIFORM RURAL ADDRESSING SYSTEM
The Commissioners held an Open Record Public Hearing regarding a proposed Ordinance amending the
addressing and grid system and establishing a rural addressing system within the unincorporated areas of
Grant County and, others matters properly relating thereto. Commissioner Swartz read into the record the
proposed changes brought forth by Emergency Management:
Section 10.36.oio Official Map
a. The official address map shall be maintained in the Grant County building
depai4ment Department of Emergency Management with copies on file in the
offices of the Grant County publie w , Fks and planning depaFtMeRt Department of
Emergency Mana eg ment.
Section 10.36.02o Definitions
"Building" means the fnain building of a eanunefeial, ifidustrial, or fesidemial ary shall
mean any structure used or intended for supporting or sheltering any use or occupancy.
"Department" means the Grant County building depaftfnefA Department of Emergency
Management.
"Uniform Address Marker", means a uniform marker, 5"X12 marker with reflective blue
background and white reflective numerals.
COMMISSIONERS' JULY 26, 2o10 MINUTES
Page 3 of 6
Section 10.36.o6o Powers and duties of the Department
b. Department shall maintain maps and files whiek eatalegue names of with
numerical designations of ways ^o...,.. el and..ufneriea' deli .. - ^— .1':�9S
or ^ved real prepet4^ of buildings or structures on improved real property
and a Master Street Address Guide (MSAG) which catalogues road names and
address ranges.
C. Upon request the department shall assign numerical designations for buildings
and unimproved real property.
Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz
seconded and the motion passed with 2 Commissioners in attendance. Commissioner Stevens moved to
approve the Ordinance Amendment as presented. Commissioner Swartz seconded and the motion passed
with 2 Commissioners in attendance. The hearing adjourned. (Ordinance No. 10 -056 -CC)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the request from the Director of Community Development and
the Department of Emergence Management to institute a burn ban on all burning in the unincorporated
areas of Grant County.
As there was no further business to come before the Board the session was continued until July 27, 2010.
TUESDAY, JULY 27,2010:
9:oo a.m. — 10:3o a.m. V Hill, WA Counties Risk Pool Presentation
10:3o a.m. — 10:45 a.m. Consent Agenda
11:oo a.m. —11:2o a.m. R Gonzales, Public Defense Update
11:30 a.m. —12:00 P.M. D Carlson, Grand Coulee Dam School District Federal Bonding
Discussion
1:30 P.M. — 2:20 P.M. D Pohle, Public Works Update
1. Execution of Contract between Grant County and Central WA
Construction for the Rd 4 -NE project in the amount of $515,316.65
2. Resolution amending the budget for Pits and Quarries Fund u56o
3. Request from Mattawa Area Food Bank for reduced rates at the
Mattawa Drop Box
1:30 P.M. —1:40 P.M. Bid Opening, Rd 10.5 -SE Road Reconstruction
2:00 P.M. — 2:10 P.M. Open Record Public Hearing, 6 Year Transportation Improvement
Program
2:30 P.M. — 3:20 P.M. A Lee, Prosecuting Attorney's Office Update
JULY 26, 2010 MINUTES
Page 4 of 6
3:30 P.M. — 3:40 P.M. BID OPENING, ROOF AT YOUTH SERVICES (BOCC LOBBY)
RESCHEDULED TO AUGUST 6
3:30 P.M. — 4:20 P.M. G Baker, Technology Services Update
The session was continued at 9:oo am with all the Commissioners in attendance with the Clerk of the
Board.
CONSENTAGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the
motion passed unanimously, as presented below:
Commissioners Office Vouchers
Appointment of Richard Stevens to the Reserve Officer's Board of Trustees, in the alternate
position.
Special Occasion license application for the Columbia Basin Rodeo Assoc., 3953 Airway Drive NE,
Moses Lake, WA 98837; and Wenatchee Wine Country, 3019 G S Center Rd, Wenatchee, WA
988o1, from the Washington State Liquor Control Board.
New application for license for Saint Laurent Estate Winery, 9224 Rd S NW #B, Quincy, WA
98848, from the Washington State Liquor Control Board.
HUMANRE.SOURCES
Personnel Action Request Recommendation to initiate the County sick leave donation policy for
2- Sheriffs Office employees, Recipients 10-o2 and 10-03, who suffer from an illness which is
extraordinary in nature.
D POHLE, PUBLIC WORKS UPDATE
The Commissioners approved and signed items 1 through 3 as listed above. Item 2 was assigned
Resolution No. 10 -057 -CC.
BID OPENING. RD io.s-SE RECONSTRUCTION
The following bids were received:
1.
Tommer Construction
$16g,333.00
2.
Chris's Excavation
$253,122.00
3.
North Central Construction
$169,696.96
4.
Hurst Construction
$239,512.00
5.
DLB Earthwork
$202,211.25
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to turn over the bids to
Public Works for their review and recommendation. The motion passed unanimously.
r
JULY 26, 2010 MINUTES
Page 5 of 6
The Commissioners approved the recommendation of the Director to award the bid for the Rd 10.5 -SE
Reconstruction project to Tommer Construction in the amount of 8169,333.00.
OPEN RECORD PUBLIC HEARING, 6 YEAR TRANSPORTATION IMPROVEMENT
PROGRAM
The Commissioners held an Open Record Public Hearing to approve the 6 Year Transportation Program
from 2011 — 2o16. The Director went through the projects. Discussion ensued. Commissioner Swartz
moved to close the public comment portion of the hearing, Commissioner Stevens seconded and the
motion passed with 2 Commissioners in attendance. Commissioner Stevens moved to approve the 6 Year
Transportation Program as presented. Commissioner Swartz seconded and the motion passed with 2
Commissioners in attendance. The hearing adjourned. (Resolution No. 10 -058 -CC)
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of 5614,347.41, 8513,809.44, 879.02,
146,822.24, $110,361.42, 887.69, and $1o8,496.47, as recorded on a listing and made available to the
Board.
The Commissioners approved and signed the recommendation of the Fairgrounds Director to award the
bid for the indoor arena panels to TLC Ranch LLC in the amount of 815,302.00 plus tax.
As there was no further business to come before the Board the session was continued until July 28, 2010.
WEDNESDAY, JULY 28,2010:
10:3o a.m. — 10:5o a.m. F De Trolio, Sheriffs Office Update
11:oo a.m. —11:2o a.m. KAllen, Clerk's Office Update
11:3o a.m. — 12:00 P.M. C Carter, Finance Committee Meeting
12:00 P.M. — 1:00 P.M. C Swartz at Big Bend Economic Development Council (Boys & Girls Club,
3rd Ave., Moses Lake)
1:30 P.M. — 2:30 P.M. C Carter and R Stevens, Resen a Officer's Board of Trustees Meeting
As there were no action items for the day, the session was continued until August 2, 2010.
THURSDAY, JULY 20,2010:
8:oo a.m. — 9:3o a.m. ASSESSOR'S OFFICE STAFF MEETING
10:00 a.m. — 12:00 P.M.
BOARD OF EQUALIZATION MEETING
1:00 P.M. — 2:00 P.M. R Stevens at WRCIP Meeting (Canfield)
COMMISSIONERS' JULY 26, 2010 MINUTES
Page 6 of 6
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $83,846.02, as recorded on a listing and
made available to the Board.
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for July 30,
2010.
FRIDAY, JULY RO, 2010:
The Clerk of the Board was authorized to stamp Commissioners Carter and Stevens signatures to a
Payables Transaction Edit List in the amount of $185.00.
BOA" OF COUNTY
Stevens
Attest:
9 � ClerkClerk of the Board