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HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (445)MINUTES GRANT COUNTY BOARD OF COMMISSIONERS Mondav, JULY so, 2007: 8.3o a in. — 8:5o a.m. Elected Official Roundtable Discussion 9:00 a.m. —10:3o a.m. R Falkenreck, Interlocking Software/Permitting in a Box 11:oo a.m. — 11:2o a.m. Commissioners Work Session 12:00 P.M. — 1:00 p.m. Road District Supervisor Luncheon 1:30 P.M. — 2:20 P.M. J Strickler, ASC Update 3:00 p.m. — 3:20 P.M. R Smith, HR Update 4:00 P.M. — 4:20 P.M. B Smith, District Court Update CANCELLED The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. The Commissioners approved the May 7 and 14, 2007 minutes. As there was no further business to come before the Board the session was continued until July 31, 2007. TUESDAY JULY ii, 2oo7: 9:3o a.m. — 9:4o a.m. Open Record Public Hearing, Sheriffs Office and Maintenance Budget Extensions 1o:oo a.m. — 10 5o a in. L Allison at Canfield Insurance Quote Meeting 11:oo a.m. —12:00 P.M. L Allison, Finance Committee Meeting 1:30 p.m. — 2:50 p.m. D Pohle, PW Update Execution of Contract for Rd 3 -NW project Item Removed Resolution for Soap Lake Jurisdictional Transfer Item Removed • 2:30 pm Hearing- City of Quincy Franchise 2:30 p.m. — 2:50 P.M. Open Record Public Hearing, City of Quincy Franchise Hearing 3:00 P.M. — 3:20 P.M. S Hallstrom, PA Update 3:30 P•m• — 3:45 P.m. Consent Agenda Page 2 of 5 COMMISSIONERS' MINUTES The session was continued at 9:00 a.m. with all Commissioners in attendance with the Clerk of the Board. OPEN RECORD PUBLIC HEARING, SHERIFFS OFFICE AND FACILPPIES AND MAINTENANCE BUDGET EXTENSIONS The Commissioners held an open record public hearing regarding a budget extension request from the Grant County Sheriffs Office and Facilities and Maintenance in the total amount of $71,464.00 as follows: • Sheriffs Office Fund #oo1, Dept #114 in the amount of $3,243.00 to purchase a 2002 Dodge Intrepid • Sheriffs Office Fund #121, Dept #163 in the amount of $29,000.00 to cover the yearly cost of liability insurance for the Maximum Security Facility • Sheriffs Office Fund #io9, Dept #151 in the amount of $32,721.00 to purchase equipment. • Facilities and Maintenance Fund #ool, Dept #141 in the amount of $6,500.00 to purchase a snow plow Commissioner Carter moved to close the public comment portion of the hearing, Commissioner Stevens seconded and the motion passed unanimously. Commissioner Stevens moved to adopt the budget extension as presented, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned (Resolution No. 07 -104 -CC) D POHLE PUBLIC WORKS UPDATE The Commissioners received a request on July 10, 2007 to restructure the Engineering Division of the Public Works Department. This letter included a request to create a dedicated position to manage road system information and to convert an Engineer Tech II position to a Network Manager position Today, the Commissioners approved their request to dedicate a position to manage road system information but the Commissioners tabled their request to convert a Engineer Tech II position to a Network Manager positron until further information could be received from Human Resources. FRANCHISE HEARING FOR THE CITY OF OUINCY / WATER PIPELINE The Commissioners held an Open Record Public Hearing regarding a Franchise application from the City of Quincy for the purpose of constructing, operating and maintaining a 16" Water Main in and along a 15' north of the centerline of County Rd 10.5 -NW, between 6th Ave NE and County Rd "P" NW (in the gravel shoulder). The Public Works Director stated that the Quincy Irrigation District believes they condemned a portion of the County Right of way for irrigation purposes. Public Works cannot find any evidence of this being done He believes the City will amend their proposal today and that Public Works is amendable to their changes. Larry Julius, Gray and Osborne out of Yakima spoke of the project. This will connect Intuit, Yahoo and Microsoft to the City of Quincy's main water system. The Irrigation district has stated there was a ROW issue. They have contacted the Bureau of Reclamation but have received responses as of today Due to this issue, the City would like to amend their application to either 15' north of the centerline or 15' south, depending on the outcome of discussion with the Bureau. Tim Snead, Quincy Administrator, described how important it was to get this project done. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Carter seconded and the motion passed unanimously. Commissioner Stevens moved to approve the application amending the application to read "15' north or south of the centerline", Commissioner Carter seconded and the motion passed unanimously. The Commissioners signed the Order Granting Franchise and the hearing adjourned Page 3 of 5 COMMISSIONERS' MINUTES CONSENT AGENDA: Commissioner Carter moved to approve the Consent Agenda, Commissioner Stevens seconded and the motion passed unanimously, as presented below: Commissioners Office Vouchers Change of location application for Kyra Wines from: 1o2o Edgewater Lane, Moses Lake, to: 8029 Nadrews St NE, Bldg 2301, Moses Lake, from the Washington State Liquor Control Board Assumption application form Aramark Entertainment and HOB Concerts, Inc. (dba Gorge Amphitheater) for a sports entertainment facility, from the Washington State liquor Control Board State of Washington Invoice Voucher, Department of Community, Trade and Economic Development, CDBG Contract No. 07-64007-002, Payment Requests #5 and #6 as certified by the North Columbia Community Action Council ("NCCAC"). 2009 Rodeo Facility Agreement between Grant County and the Columbia Basin Rodeo Association for the use of the fairgrounds for the Moses Lake Round -up Rodeo and Demolition Derby HUMANRESOURCES Regarding the Sheriff s Office request to hire a Corrections Officer to fill the current Control Room Operator position that is vacant. Human Resources Director recommends waiting until the first part of 2008 and re -advertising for a Control Room Operator due to the revised compensation plan that will be effective in 20o8. GRANT MENTAL HEALTHCARE County Program Agreement for Emergency Domestic Violence Shelter and Advocacy Services between Grant County New Hope Domestic Violence/Sexual Assault Services and the Washington State Department of social and Health Services (Agreement No. 0963-19033), Certification on the National Historic Preservation Act for the Victims of Crime Act, and Certification regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion form. As there was no further business to come before the Board the session was continued until August 1, 2007. WEDNESDAY AUGUST 1. 2007: 9:oo a.m. — 9:5o a.m. E Spalding, Fairgrounds Update 1o:oo a.m. — 10 5o a.m. B Varney and D Firebaugh, Accounting Software Decision 11:oo a.m. — 11:5o a in. J Johnson, GMHC Leadership Team Meeting Page 4 of 5 MINUTES 2:00 p.m. — 2:20 p.m. Bid Opening, Fairgrounds Expansion — Equine Barns 4:00 P.M. — 4:50 p.m. M McKnight, Public Access Excise Tax Affidavits CANCELLED 7:00 P.M. — 8:30 P.M. PLANNING COMMISSION The session was continued at 9•oo a.m. with all Commissioners in attendance with the Clerk of the Board. BID OPENING, FAIRGROUNDS EXPANSION — EQUINE BARNS The following bids were received: • Concord Construction, Inc. $1,443,900.00 • Garco Construction $1,327,000.00 • Halme Builders, Inc. $1,250,000.00 • Sea Con, LLC $1,329,702.00 • Inland Industrial & Rigging $1,404,366.00 Commissioner Stevens moved to turn over the bids to the Facilities and Maintenance Manager and to DOH & Assoc for further review and recommendation. Commissioner Carter seconded and the motion passed unanimously. As there was no further business to come before the Board the session was continued until August 6, 2007. THURSDAY, AUGUST 2,2007: Too a.m. — 8:oo a.m. L Allison at ML Response Team (Moses Lake) CANCELLED 9:oo a.m. —1o:oo a.m. 1:30 P.M. — 3:30 P.M. FRIDAY, AUGUST 3, 2007: 3:00 P.M. — 4:00 P.M. MISCELLANEOUS ITEMS: L Allison at KDRM (Moses Lake) R Stevens at Columbia River Council (E Wenatchee) R Stevens at BBEDC Interview (Moses Lake) The Commissioners signed Resolution No. 07 -103 -CC relating to a supplemental budget extension request from the Sheriffs Office Fund #oo1, Department # 114 in the amount of $19,36o oo to hire two temporary scanning positions. This hearing was held July 24, 2007. The Commissioners approved and signed Resolution No. 07 -105 -CC in the matter of Grant County fire Protection No 12 and the City of Krupp initiating the annexation of Krupp and to join Grant County Fire No. 12 and putting it on the ballot for voter approval Page 5 of 5 COMMISSIONERS' MINUTES The Commissioners approved and signed Resolution No. 07 -1o6 -CC in the matter approving a Preliminary Plat of 16o.38 -acres into five lots for Clint Brown, located in a portion of S 1o, T 20 N, R 26 E, W M for the C.B 23o Long Plat. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required bv RCW 42 24 o9o, in the amount of $527,756.99, as recorded on a listing and made available to the Board. The Commissioners approved the May 21, 2007 Minutes. The Chair of the Board was authorized to sign a Confidential Document Destruction Service Agreement between Grant County and Data Base Secure Records Destruction. The Chair of the Board was authorized to sign a Subscription Agreement between Grant County and eCivis (Contract No. 10931) for Grants Network Research 4.0 Software and data base, training and customer support to search grants. The Commissioners signed the Public Works Claims Fund Voucher Approval No. o7-1 through No. 07-67 in the total amount of $384,64539, as recorded on a listing and made available to the Board. The Commissioners signed the Public Works Payroll Journal for the month of July, 2007. Signed this -/7- day of2008. BOARD OF COUNTY COMMISSIONERS Cent County, Washington Cindy Carter