HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (478)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
Monday, JANUARY 22, 2007:
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:oo a.m — 9:5o a.m. J Strickler, ASC Update
• Jail as a Mental Institution — Discussion
• Signatures for Professional Services Agreements for Legal
Representation of Indigent Individuals in Superior Court (Adult
Felony Only) Part -Time Contractor for Mike Felice; and Full
Time Contractor for David Kraft
1o:oo a.m — to:ig a.m. BOCC Office Safety Meeting
10:20 — 10:50 a.m. Commissioners Work Session
• Request for a County motor pool car to be permanently assigned
to the Clerk's Office.
• Request from Sheriffs Office for budget extension in the amount
Of $2,511.00 to reimburse the Sheriffs Office Search and Rescue
Team (SART) for expenses incurred.
• Request of the Facilities and Maintenance Dept. to purchase a
Honda TRX42oFE Rancher from Chets Honda in Quincy in the
amount of $6,418.97; and a resolution request for a sole source
purchase in the amount of $45,000.00 to purchase a Cooling
Tower for the Law & Justice Building.
11:oo a.m. —11:5o a.m. Budget and Finance Update
12:00 p.m —1:00 P.M. Road District Supervisor Luncheon
1:30 p.m. —1:50 p.m. P McMahon, Inmate Medical Insurance
3:00 p.m — 3:20 P.M. R Smith, HR Update
The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in
attendance with the Clerk of the Board.
J STRICKLER ADMINISTRATIVE SERVICES COORDINATOR UPDATE
The Commissioners signed a Professional Services Agreements for Legal Representation of Indigent
Individuals in Superior Court (Adult Felony Only) Part -Time Contractor for Mike Felice; and Full Time
Contractor for David Kraft.
COMMISSIONERS WORK SESSION
The Commissioners approved the request for a County motor pool car to be permanently assigned to the
Clerk's Office.
COMMISSIONERS' MINUTES
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The Commissioners denied the request from Sheriffs Office for budget extension in the amount of
$2,511.00 to reimburse the Sheriffs Office Search and Rescue Team (SART) for expenses incurred. The
Board approved the spending of existing budget dollars for this expense.
The Commissioners approved the request of the Facilities and Maintenance Dept. to purchase a Honda
TRX42oFE Rancher from Chets Honda in Quincy in the amount of $6,418.97.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, that
Resolution No. 07 -o10 -CC, a resolution authorizing a sole source purchase from Washington Air Reps
in the amount of $45,000.00 to purchase a Cooling Tower for the Law & Justice Building, be passed. The
motion carried.
As there was no further business to come before the Board the session was continued until January 23,
2007.
TUESDAY, JANUARY 21, 2007:
9:00 a.m. — 9:20 a.m.
J Potts, Legislative Update Conference Call
9:3o a.m. — 10:2o a.m.
S Hallstrom, PA Update
10:3o a.m. —1o:5o a.m.
S Lorenz, Emergency Management Update
11:oo a.m. —11:50 a.m.
S Cave, Media Update Conference Call
1:30 P.M. — 2:50 p.m.
D Pohle, PW Update
1:30 P.M. — 1:40 P.M.
Bid Opening, Equipment Contract 2007-o6
1:40 p.m. — 1:50 p.m.
Bid Opening, Equipment Contract 2007-07
1:50 p.m. — 2:00 P.M.
Bid Opening, Equipment Contract 2o07 -o8
2:00 P.M. — 2:10 P.M.
Bid Opening, Equipment Contract 2007-09
2:15 p.m. — 2:25 p.m.
Bid Opening, Equipment Contract 2007-10
2:30 P.M. — 2:40 p.m.
Bid Opening, Equipment Contract 2007-11
3:30 P.M. — 4:20 P.M. T Brewer, SIP Advisory Committee
4:30 p.m. — 5:00 p.m. Consent Agenda
The session was continued at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the
Board.
D POHLE, PUBLIC WORKS UPDATE
The Commissioners met with the Public Works Director regarding: Authorization to Call for Bids:
1o,000 gal. Asphalt Relay Tank Trailer (Dist. 2) and Asphalt Hauling and Dispatch Services 2007;
Lincoln County Inter -Local Agreement; Contract Award Letters for: Trailers/Mid-Mountain Mach. &
Olympic Trailer & Truck, 3.0 cy Wheel Loader/Central Machinery Sales, and 1o,000 gal. Asphalt Tank
Trailer/No Bids Received; Automobiles & Pickups/Discovery Ford, Dwayne Lane's Dodge and Bud Clary
Auto Dealerships; Dump Trucks and Snow Plows/Freedom Truck Centers; Resolution for Assigning CRP
Numbers; Local Agency Agreement: 7 -NE Guardrail Upgrade, Sunland Rd. Guardrail Upgrade, and H -SE
Rd. Guardrail Upgrade; Materials Quotes: Crack Sealant, Grader Bits, & Culverts; 2007 HHW Events for
COMMISSIONERS' MINUTES
Page 3 of S
Solid Waste plans to utilize state contract for Hauler; and February 14th is tentative for meeting with Clean
Harbors concerning HW activities (drum removal).
The Commissioners signed the Authorization to Call for Bids for the lo,000 gal. Asphalt Relay Tank
Trailer (Dist. 2) and set the bid opening date for February 6, 2007 at 1:30 pm; and Asphalt Hauling and
Dispatch Services 2007 and se the bid opening date for February 6, 2007 at 1:45 pm.
The Commissioners held bid openings for the above specified Equipment Contracts. By unanimous vote,
it was moved to turn over all bids to the Public Works department for review and recommendations.
The Commissioners approved the following award recommendations and signed Contract Award Letters
for:
• loo,000 lb Hydraulic Detachable Gooseneck Trailers to Mid -Mountain Machinery Sales
in the amount of 555,331.70
• 12,000 lb Utility Trailer to Olympic Trailer & Truck in the amount of $7,179.33
• 14,000 lb Dump Trailer w/ Sides to Olympic Trailer and Truck in the amount of
$8,334.88
• One — Four Door Sedan to Discovery Ford in the amount of $18,633.61
• One — Full Size Four -Door RWD Police Charger to Dwayne Lane's Dodge in the amount
Of $24,922.85
• Seven — Full Size Four -Door RWD Police Crown Victoria's to Discovery Ford in the
amount of 5151,275.12
• One — Small 4x4 Four -Door Cab Access Pickup w/ Auto Trans to Discovery Ford in the
amount of $15,751.76
• Four — 1/2 Ton 4x4 Four -Door Cab Access 6.5' Pickup to Discovery Ford in the amount of
574,799.57
• Three — 1/2 Ton 4x4 Regular Cab 8' Box Pick up w/ Auto Trans to Discovery Ford in the
amount of $59,000.52
• Two- 1/2 ton 4x4 Four -Door Cab Access 8' Box Pickup w/ Auto Trans to Discovery Ford in
the amount of 535,921.77
• One — 3/4 Ton 4x4 Four -Door Cab Access 8' Box Pickup w/ Auto Trans to Discovery Ford
in the amount of $14,222.63
• One — 3/4 Ton 4x4 Four -Door cab Access 8" Box Pickup with Auto Trans to Discovery
Ford in the amount of$ 27,5o6.33
• Two — Full Size 4x4 Four -Door SUV Police Expeditions — CANCELLED
• One — 8 Passenger Van with All -Wheel Drive to Bud Clary Auto Dealerships in the
amount of 524,018.12
• One — 12 Passenger Van to Bud Clary Auto Dealerships in the amount of $21,254.40
• Three — 12/14 cy Dup Trucks w/ 12' Plow to Freedom Truck Centers in the amount of
$454,453.25
• One — 515 hp 5th Wheel to Freedom Truck Centers in the amount of $124,420.42
• One — 5/6 cy Dump Truck w/ 11' Plow to Freedom Truck Centers in the amount of
$116,699.97
• One — 3.0 cy Wheel Loader to Central Machinery Sales in the amount of $178,142.90
• lo,000 gal Asphalt Tank Trailer — No bids were received for this contract. The Board
approved the request to re -bid the contract
The Commissioners approved the request of the Solid Waste Programs Coordinator to utilize the state
contract for the Household Hazardous Waste Collection events to be held in 2007.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, that
Resolution No. 07 -009 -CC, a resolution in the matter of initiating County road projects and assigning
CRP numbers, be passed. The motion carried.
COMMISSIONERS' MINUTES
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The Chair of the Board was authorized to sign the State of Washington County Road Administration
Board (CRAB) Certification of the 2007 Road Levy and Estimated Revenue Produced form.
The Commissioners approved and signed an Interlocal Cooperative Agreement between Lincoln County
and Grant County to repair, construct and maintain roadways within each county.
CONSENT AGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Carter seconded and the
motion passed unanimously, and as presented below:
Special Occasion License requests from the Washington State Liquor Control Board for:
• USA Mixed Martial Arts, 8427 Valley Green Ct, Olympia, WA 98513
• Fraternal Order of Eagles 2622, Ladies Auxilliary, 1517 W Broadway, Moses Lake,
WA 98837
• Washington State Potato Foundation, 26o McDonald Dr., Pasco, WA 99301
BOCC Office Vouchers
Approved the request for Out of State Travel for one employee to travel to Dallas, TX to attend a
training class on "Crimes against Women".
ASSESSOR'S OFFICE:
Approved an amendment to Geographic Information Interlocal Agreement between Grant County
and Grant County Public Utility Department (GCPUD) for shared Geographical Information
System (GIS) services.
Approved the recommendation for the salary, wage, and/or position changes as for Derek Pohle,
PE, Director/County Engineer, Public Works Department.
As there was no further business to come before the Board the session was continued until January 29
2007.
WEDNESDAY. JANUARY 24,2007:
BOCC at Strategic Retreat (Wenatchee)
THURSDAY, JANUARY 25 2007:
BOCC at Strategic Retreat (Wenatchee)
COMMISSIONERS' MINUTES
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9:3o a.m. — 1:00 p.m. BOARD OF EQUALIZATION
2:30 P.M. — 4.30 P.M. FEMA BOARD MEETING
FRIDAY, JANUARY 26, 2oo7:
BOCC and Staff at Training (Spokane)
SATURDAY, JANUARY 27, 2007
BOCC at Moses Lake Roundup Rodeo Banquet (Moses Lake)
MISCELLANEOUS ITEMS
The Commissioners accepted the resignation oft eh Skip Gregoire from the Grant County Tourism
Commission.
The Commissioners approved the request from the Prosecuting Attorney's Office to purchase a copy
machine in the amount of $15,000.00 that was approved in the 2007 Budget.
The Commissioners approved the request of the Prosecuting Attorney's Office for out of state travel for
one employee to attend Evidence for Prosecutors training in New Orleans, LA; and for one employee to
attend Crimes against Women training in Dallas, TX.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount $1,432,740.00, as recorded on a listing and
made available to the Board.
The Commissioners approved the October 30, 20o6 and the November 6, 2oo6 Commissioners
Proceedings.
Signed this % day of 2007.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington , ,-�7_
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16chard Stevens .
Cindy Carter