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HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (446)MINUTES GRANT COUNTY BOARD OF COMMISSIONERS Monday. JULY 2% 2007: 8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion 9:oo a.m. — 9:5o a.m. J Strickler, ASC Update io:oo a.m. —10:15 a.m. BOCC Office Safety Meeting lo:2o a.m. —10:5o a.m. Commissioners Work Session Request from the Fairgrounds for an Operating Transfer in the amount of $6o,000.00 Request from the Sheriffs Office to hire a Correction Officer to fill a current Control Room Operator Position that is currently vacant, with a budget extension of $11,520.00 per year Ordinance adopting Interim Official Controls and Amendments to Grant County Code Ch. 23.04.120 — Temporary Uses il:oo a.m. —11:5o a.m. Budget and Finance Update 1:15 p.m. — 1:30 p.m. R Smith, Executive Session re: Personnel Issues 1:30 p.m. —1:50 p.m. Closed Record Public Hearing, PUD and Preliminary Plat application for Moses Pointe 3:00 P.M. — 4:00 P.M. BOCC at City of Moses Lake Transportation Meeting for Cascade Valley (Moses Lake City Hall) The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board COMMISSIONERS WORK SESSION The Commissioners approved the Fairgrounds for an Operating Transfer in the amount of $6o,000.00. The Commissioners approved Ordinance No. 07 -o99 -CC adopting Interim Official Controls and Amendments to Grant County Code Ch 23.04.120 — Temporary Uses to allow for temporary construction workers housing associated with major construction projects. The Commissioners reviewed and discussed the request from the Sheriffs Office to hire a Correction Officer to fill a current Control Room Operator Position that is currently vacant, with a budget extension Of $11,520 oo per year. The Board decided to table their decision until further information is obtained from Human Resources Page 2 of 6 COMMISSIONERS' MINUTES CLOSED RECORD PUBLIC HEARING PUD AND PRELIMINARY PLAT APPLICATION FOR MOSES POINTE The Commissioners held a Closed Record Public Hearing regarding an amendment to the Phase I Planned Unit Development and a Preliminary Plat of Moses Pointe, Block 8 (Scott Wagner). The amendment includes additional multi -family units and incorporates Block 8 into the Phase I PUD; and a Preliminary Plat. The original Moses Pointe PUD included extensive documentation and upland mitigation that has been completed as part of the project permit. The location of the proposal is a portion of S 9, T 19 N, R 28 E, W M. Philip Bloom — described the lots within Block 8, they are intended for townhouse / duplex homes with zero lot lines. Lots are approx. 4500-5000 sq ft. Discussion ensued over the Public Works comments on this project and regarding Condition of Approval #9, the Planning Commission has removed Public Works sub conditions 4-6. Mr. Bloom stated that the proponent had no problem with #6. Commissioner Stevens moved to uphold the Planning Commission recommendation and approve the application as presented, recognizing the a Conditions of Approval, removing sub conditions 4-6 under Condition #9 and the'7 Findings of Fact. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 07 -098 -CC) As there was no further business to come before the Board the session was continued until July 24, 2007. TUESDAY, JULY 24,2007: 9:3o a.m. —10:2o a.m. 10:30 a.m. —10:4o a.m. 11:oo a.m. —11:5o a.m. 12:00 P.M. —1:00 P.M. 1:30 P.M. — 2:50 P.M. 2:00 p.m. - 2:20 P.M. 2:30 p.m. — 2:50 p.m. 3:00 P.M. — 6:oo p.m. 3:00 p.m. — 3:20 P.M. 3:30 p.m. — 3:45 P.M. J McLaughlin, DA Davidson re: Fairgrounds Project Bonding Open Record Public Hearing, Sheriffs Office Budget Extension S Cave, Media Update Conference Call BOCC at Ephrata Rotary Club Luncheon (Country Deli) D Pohle, PW Update Authorization to Call for Bids: Landfill Ground Water Evaporation Pond Supplemental Agreements for Sunland Road, Rd 7 -NE and Rd H -SE Resolution for Revising the Grant County Solid Waste Management Fund Disposal Fee Schedule Open Record Public Hearing, 6 Year Transportation Improvement Program North Central Region WSDOT — Neppel Area Mitigation Discussion L Allison at WRCIP Board of Directors Meeting and Dinner (Ephrata / Cave B) S Hallstrom, PA Update Consent Agenda Page 3 of 6 COMMISSIONERS' MINUTES The session was continued at 9:oo a.m. with all the Commissioners in attendance with the Deputy Clerk of the Board. J MCLAUGHLIN DA DAVIDSON — FAIRGROUNDS PROJECT BONDING After discussion, the Commissioners initiated the process for the Fairgrounds upgrade and improvements by selecting DA Davidson and Legal Council for this bonding project. OPEN RECORD PUBLIC HEARING SHERIFF'S OFFICE BUDGET EXTENSION Commissioner Chair LeRoy Allison called Budget Extension Hearing to order at 10:3o a.m. with Commissioners Cindy Carter and Commissioner Richard Stevens, Pete McMahon and Dave Ponozzo in attendance. This a Open Record Public Hearing regarding a request from the Sheriff Department to Hire Two Temporary/ Seasonal Full time positions/in the amount of $19,36o up to five (5) months and a request from the Jail in the amount of $29,000 for yearly liability insurance premiums (Allred for the Jail). Commissioner Richard Stevens moved to close comments for the Public Hearing. Commissioner Cindy Carter seconded the motion Motion carried. Commissioner Cindy Carter moved to approve the request from the Sheriffs Office in the amount of $19,36o from two temporary/seasonal scanning positions And budget extension request from the Jail in the amount of S29,00o for yearly liability insurance premiums. Commissioner Richard Stevens seconded the motion. Motion carried. Meeting adjourned D POHLE PUBLIC WORKS UPDATE The Commissioners approved and signed the following items: o Authorization to Call for Bids on the Landfill Ground Water Evaporation Pond project. The bid opening was set for August 14, 2009 at 4:00 pm o Supplemental Local Agency Agreements for Sunland Road, Rd 9 -NE, Rd H -SE, and Bridge #118/ Rd F -NE o Resolution No. o7 -o96 -CC in the matter of Revising the Grant County Solid Waste Management Fund Disposal Fee Schedule o Resolution No. 07 -095 -CC in the platter of the Board of County Commissioners declaring its intention and the necessity to establish and alignment for a new County Road connecting SR 17 near the Grant County International Airport to the Hiawatha Interchange at I-90 and directing the county Road Engineer to prepare documents to commence the process to amend the Grant County Comprehensive Plan, as appropriate, and other matters properly related hereto o Contract between Grant County and Granite Northwest, Inc., dba Basin Asphalt for the Rd U-NE/SE Overlay Project (CRP 09-02) OPEN RECORD PUBLIC HEARING 6 YEAR TRANSPORTATION IMPROVEMENT PROGRAM Chairman LeRoy Allison called the meeting to order stating the purpose was to address the 6 Year Transportation Improvement Program, introducing Derek Pohle Director of Public Works to address the topic. Public Works Director Derek Pohle explained the WAC rules for the County to comply with State and Federal requirements in order to receive funding. Staff spent considerable time reviewing and explaining the 2oo8 to 2013 Six Year Transportation Improvement Program. He also reviewed the Expected Revenue and Expenditure Analysis. Commissioner Richard Stevens moved to close public comment portion of this hearing. Motion seconded by Commissioner Cindy Carter. Motion carried Page 4 of 6 COMMISSIONERS' MINUTES Commissioner Richard Stevens moved to adopt the 6 year Transportation Improvement Program from 2008 to 2013 as presented. Commissioner Cindy Carter seconded the motion passed unanimously. Hearing adjourned. (Resolution No. 07 -097 -CC) CONSENT AGENDA Commissioner Carter moved to approve the Consent Agenda, Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers Special Occasion License application from the Boys and Girls Clubs of the Columbia Basin, 410 W Third, Moses Lake, WA 98837, from the Washington State Liquor Control Board ADMINISTRATIVE SERVICES COORDINATOR Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only) Full Time Contractors (Sean Devlin) Subscription Agreement, eCivis, Grants Networktm Research 4.0 software and database with unlimited access for County users, training, etc. Term is 08/01/2007 through 07/31/2008 This item has been tabled until further legal review of the contract could be obtained. Request for out of state travel for Detective Yini Cook to attend "Office Involved Fatal Shooting Investigations" training in Boise, ID H 3L4NRESOURCES Authorization to process 2% wage increase for the Sheriffs Office Corrections Association effective July 1, 2007 per their Working Agreement AUDITORS OFFICE — ACCOUNTING DIVISION Request the creation of two new funds — Auto Theft Prevention Fund# 645.009 (Resolution No. 07 -100 -CC) Traumatic Brain Injury Fund# 645.010 (Resolution No. 07-10 [-CC) DISTRICT COURT Resolution No. 07 -102 -CC to increase their petty cash travel bag by $50.00 to the amount of $700 00. Page 5 of 6 COMMISSIONERS' MINUTES Per SSB 5454, request for transfer Trial Court Improvement funds in the amount of $5,409.00 from the Law and Justice Fund. As there was no further business to come before the Board the session was continued until July 25, 2007. WEDNESDAY. JULY 2 ,, 2007: 9:3o a.m. —10:20 a.m. G Baker, Technology Service Update 1o:oo a.m. — 3:00 p.m. C Carter at the Ruckelshaus Center "CAO/Agriculture Committee (Tacoma) CANCELLED 1o:oo a.m. —12:00 P.M. BOARD OF EQUALIZATION (Sm Meeting Rin) 10.3o a.m. —10:5o a.m. F DeTrolio, Sheriff Update u 3o a.m. — 11:4o a in. Sheriffs Offlee Budget Rittensions LISTED IN ERROR 12:00 P.M. —1:00 P.M. R Stevens at BBEDC (Moses Lake) 2:00 P.M. — 2:50 p M. B West, Fair Board Meeting 3:00 P.M. — 3:50 P.M. R Smith, Exec Session re: Personnel As there was no further business to come before the Board the session was continued until July 26, 2007 THURSDAY. JULY 26 2, 0 10:3o a.m. —12:30 p.m. R Stevens and C Carter at Secretary of State County Canvassing Board Seminar (Cheney) 10:3o a.m. —12:00 P.M. L Allison at Public Works regarding Moses Lake Crossing 4:00 p.m. — 4:50 p.m. A White, Indigent Defense Discussion 6:oo p.m. — 8:oo pm. L Allison at GWMA Administrative Board Meeting (Othello) CANCELLED As there was no further business to come before the Board the session was continued until July 30, 2007. FRIDAY, JULY 27,2007: 10:3o a.m. — 12:30 p.m. C Carter at Secretary of State County Canvassing Board Seminar (Yakima) RESCHEDULED TO JULY 26, 2007 Page 6 of 6 MINUTES MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24 080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $71i,162.00, as recorded on a listing and made available to the Board. The Commissioners signed the Public Works Claims Fund Voucher Approval No. 07-1 through No. 07-70 in the total amount of $298,239.02, as recorded on a listing and made available to the Board. The Commissioners approved the recommendation of the Human Resources Director to contract with Intelius to provide Grant County pre-employment screening services. The Commissioners approved the District Court June 21, 2007 request for a budget extension in the amount of $17,000.00 to enable them to increase staffing by one FTE. The Board also requested that District Court use existing monies to cover their current part-time and hourly positions and that hourly staff hours kept be under 70 per month. The public hearing was set for August 27, 2007 at 2:30 pm Signed this day of, 2008. (((JJJ BOARD OF COUNTY COMMISSIONERS