HomeMy WebLinkAboutResolution 02-190-CCBOARD OF COUNTY COMMISSIONERS
GRANT COUNTY. WASHINGTON
RESOLUTION NO. 2002 -190 -CC
A RESOLUTION relating to they establishment in the Assessors
DEPARTMENT # 107 , of an Employee Position
to be named GIs coordinator
WHEREAS, it has been called to the attention of the Board
of Grant County Commissioners hal, a new Employee position
should be established as se! f(ri,h hereinabove; and
WHEREAS, it appears reasonable and necessary,
the needs of the ASsPGsnrG Offii'e___
pursuant to
NOW, THEREFORE, BE IT RESOLVER BY THE BOARD OF COUNTY COM-
MISSIONERS OF GRANT COUNTY, ST,1TI OF WASHINGTON, that the
following Employee Position of GIS Coordinator
is hereby created and established in the Assessors
DEPARTMENT,` 107 , and the Grant County
Auditor is hereby directed to (sl.ablish said Employee
Position in the respective "un( and department.
This resolution is in the best interests of good government
and shall take effect immedial<1v.
DONE THIS 6th DAY OF December
ATTEST.
Clerk of the Board
200
LI Commissioner
Constituting the Board of County Commissioners
of Grant County, Washington
e
Grant County
Human Resources
Personnel Action Request Recommendation
To: Board of County Commissioners
From: Angie Clark( �Y
vv �
Date: November 25, 2002
Office/Department Assessor's Office
Request Summary:
The Assessors Office has requested replacement of the position to be vacated
by Laure Grammer with a GIS Coordinator and have submitted a proposed Job
Description for this purpose.
Recommendation Summary:
It is my recommendation that we replace the position at the level currently held
by Laure, with a title adjustment to GIS Coordinator. The approved Job
Description for GIS Administrator should be updated with any necessary
changes and the title adjustment.
Analysis:
Please see my memorandum to Laure, dated November 21, 2002.
1 hope that I have provided the Board with sufficient information to make a
decision in this matter. Please contact me if I may be of further assistance.
Memo
To: Laure Grammer
From: Angie Clark ,, ✓//
J
CC: Don McDowall and Board of County Commissioners
Date: November 21, 2002
Re: GIS Project position request
I have reviewed your memorandum, dated November 12, 2002. After carefully reviewing and
considering the matter, my recommendation to the Board of County Commissioners will be to fill the
vacancy that is being left by your move to Assessor, at its current level, using the current approved job
description. I do, however, recommend that the job be appropriately titled as a Coordinator.
My recommendation takes into account the fact that the Board is not prepared to make decisions
regarding GIS reorganization at this time, and that the future of the GIS project seems in flux.
Discussions around this have covered a wide range of issues, including issues such as; should the
replacement be a technician or a coordinator, should the Senior Planner take on more or less GIS
responsibility, should the GIS project be moved to Planning or Public Works or stay where it is, will the
project be funded by internal and/or external stakeholders, etc. Since future changes appear to be in
store, filling the vacancy at the current level makes the most sense to Human Resources at this time.
Should you have further input, please provide it for consideration. Should you agree, I will formalize my
recommendation to the Board and would be available to assist you with your recruitment efforts.
look forward to hearing from you on this; please contact me with any questions. Thank you for your
time and attention.
DEPARTMENT:
DATE:
BASIC FUNCTION:
GRANT COUNTY POSITION DESCRIPTION
Assessor's Office
May 10, 1999
TITLE
REPORTS TO:
GIS Administrator/
Systems Analyst
Assessor
The basic function of this position is to analyze, plan, produce, coordinate, and manage the development,
implementation, and modification of automated systems that apply to the basic functions of retention and
dissemination of County public and historic information. This position works as liaison between other
county offices, public/private entities and the Information Systems Networking and Hardware
department. This position Maintains CADD based maps of private and public lands and linkages to
records of ownership within the county to contribute to the effectiveness of the County GIS system and
to facilitate effective dissemination of information to the public.
SUPERVISION EXERCISED:
7 The supervision of others is not a duty of the position. The position serves as technical support and
assistance.
PRINCIPAL DUTIES:
Serve as System Administrator including trouble shooting, loading software, and maintaining software
and system libraries for the County GIS; operation and maintenance of drafting software, files and data
bases; and selecting and developing CADD software applications and interfaces. Serve as liaison to
outside consultants regarding all CADD generated drawings and databases. Plan, design, research,
develop, construct, evaluate and implement mapping and charting systems, products, and technology.
This position is responsible for the construction of new and coordinates the revision and maintenance of
existing CADD based maps, charts, geodetic controls and linkages. Responsibilities include drafting,
digitizing and editing or reviewing all County parcel maps. Collecting, selecting, computing, adjusting,
and processing data; preparing charts, exhibits, and reports for the department; and developing or
enhancing additional software applications to allow for applicable graphic presentation of statistical
information.
Participate in on-going planning, development, selection, implementation, and maintenance of both major
and minor automated systems for the department. This position determines and establishes priorities for
system enhancements, develops specifications for software modifications, identifies and recommends
enhancements and modifications to current automated systems, develops specifications for
implementation, and monitors the schedule of implementation.
Provide AS/400 system support for various County departments, creating user accounts, establishing
security, attaching and/or moving devices (i.e. terminals, printers, PC's) in coordination with the
Information Systems Networking and Hardware department.
Participate in the development, coordination and management of the overall Information Systems
�! strategic plan for the County to improve and enhance the provision of services. Provide consultation and
technical leadership and direction in ensuring the successful integration of new methods and technologies
with existing methods, applications, and application systems.
Participate in the establishment and enforcement of program priorities, goals, policies, standards,
guidelines, and procedures for County automated systems. Maintain documentation of system functions
including logic, data elements, reporting requirements and output. Coordinate information exchanges
with other County departments and outside agencies.
Attends meetings and conferences and serve as department representative on technical user groups
and/or committees.
This position serves as local area network liaison for the department.
Plan and conduct training for system users. Develop training aids and materials; respond to user
inquiries and resolves problems; provide information to and liaison between departmental staff,
management, and the Information systems Networking and Hardware department. Develop and
oversees maintenance of user manuals and help desk manuals.
Participate in the development and establishment of disaster recovery plans and procedures for the
department. Develop and implement reconciliation procedures, respond to audit findings, and restore
and rerun files and/or procedures to insure data integrity
Assist in the development of the Data Processing program budget and monitor associated expenditures
and revenues of the department.
Develop and negotiate contracts for services or interagency agreements for the department to insure
quality assurance and contractor performance.
Develop strategies for data collection, and direct associated research processes and data mining to insure
validity.
Design, develop and maintain custom reports and oueries as needed for departmental use and for
outside agencies.
Project a professional and cooperative attitude toward the general public, co-workers, and other
department staff.
0
T -f E WORLD
D LAYETZ AT A TIME...
35 C Stree' NV! ' . Box 37, Ephrata, Washinqton 98823
November 12, 2002
To: Angie Clark, HR Director
From: Laure Grammer, GIS Administrator
Subject: Plan for replacing my position
I received a letter from the Board of County Commissioners requesting that I work with you to
develop a plan for replacing my position as well as determining the level at which the replacement will
be made. I drafted a job description that I believe covers all the duties and responsibilities of the
position and provided Don with a copy on October 22, 2002. I assumed that Don would set a meeting
with you as he is the County Assessor. I have too much respect for him to ever step beyond my
bounds as his employee. I spoke with Don this morning and we would both be willing to meet with
you at your convenience on Wednesday, November 13th, or Friday, November 15th. If either of these
days does not work with your schedule please suggest another date that would work for you.
Cc: Board of County Commissioners
File
Laurn Grammer
R„n Sell
Megan Smith
;IS ndrnn,sn-atcl!Systems Analyst
GIS Techmuan(Analyst
I'1101re fn09; 7542011 ext 3]2
P'Inne 1011I " I
Phone (509) 754-2ell ext i52
-ax (909' 751-61,/`
f m n)", I
Fax(509) 7546575
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