HomeMy WebLinkAboutResolution 03-128-CCBOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION No. 2003 -1w -CC
A RESOLUTION relating to the transfer of funds within the 2003 budget of the Law and
Justice Fund #121, Department #163, due to unanticipated state and/or federal funds.
WHEREAS, it has been brought to the attention of the Board of County Commissioners that
it is necessary to transfer funds within the current budget of the above-named County Department(s)
in the amounts enumerated below; and
WHEREAS, there is no expenditure of funds not previously budgeted but a transfer pursuant
to RCW 36.40.100 and County and State auditing procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, THAT the following
transfers within the current budget are hereby made:
2003 Budget of the Law and Justice Fund #121, Department #163
From
Account Number Amount
121.163.000.000.508.00.00.00 $15,800
$15,800
To
Account Number Name
121,163.000.210.523.60.48.00 Repairs and
Maintenance
Explanation: To re -allocate ending fund balance for unanticipated cost of replacing
heating and A/C units.
This resolution is in the best interest of good government and shall take effect immediately
upon passage
PASSED AND ADOPTED this moi% day of Qber, 2003.
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BOARD OF COUNTY COMMISSI(
Yea
Nay
Abstain GRANT WASHINGTON
``COUNTY,
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2
❑
El'i
Deborah Kay M , Chair
/
ATTEST:
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❑
❑
Le oy . Alliso tuber
Clerk of the Board
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❑
❑
Tim Snea tier
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H:\Commissioners\OFields\Resolution-Ordinance\law and Justice doc
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GRA:NT COUNTY SHERIFF'S OFFICEi
LESLIE GONZALES n0. Box 37 - Ephrata. WA 98823 I ATYERNAN
Administrative Assistanr (309) 754-2011 , (800) 572-0119 Undershe-iff
igonzales@grmitcounnpwa.cmn Fax (509) 754-2058 kAe)nan(a)gvantcotmrtg-wa.cora
E-mail: s71eriffagra7ntcaunty-Loa.cam
PETE MCMAHON
Captain
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August 18, 2003
Memorandum
To: Board of County Commissioners
From: Captain Pete McMahon lJ
CO URTNEY CONKLIN
Chief Deputy
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JOHN DAZELL
Chief Deputy
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Re: Replacement of heating/air�onditibning units at Work Release Center
As has been previously indicated to th�oard'of County Ccimmissioners, the poor quality of the
heating and air-conditioning units�installe'd at the Work Release`Center continues to be an
ongoing problem, and concern in regard to facility operations.
On June 5, 2003, I requested authorization from the Board to completely replace a non-
functioning roof top unit in an inmate housing area:,Full replacement was requested in lieu of
repair due to the history of repairs made on the paitioular unit. It is recognized that each time
repairs are performed on these units, the cost effectiveness of such repairs diminishes.
At the time of this, memorandum, two more-heating/air-,-.onditioning units are non -operational.
Both provide heat and air-conditioning to,mmate housing areas.
I am requesting an emergency appropriation of funds to replace the two units, as continued repair
does not appear to be a fiscally responsible option.
All -Temp Heating and Air has provided a proposal for replacement of both roof top units
Total cost for replacement of the units would be $ I5,800.00 (tax and labor included).
The provided proposal indicates that one unit has been repaired 4 times previously, and the other
on three occasions. A total repair cost to date for the two units is $5,011.00. With both units now
needing compressors replaced, the total cost of repairs for the two units would be $8,411.00.
With the Board's approval, I will request additional bids to replace the units and would request
the emergency appropriation of funds in amount of the accepted bid.
Thank you for your consideration in this matter -
Capt. Pete McMahon
Grant County Sheriff's Office
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Grant County
Request for an Emergency Purchase
DATE: August 2l, 2003 " iru
69
TO: Board of County Commissioners AUG
FROM: Captain Pete McMahon
RE: Request for an Emergency Purchase
Any office or department of Grant County anticipating making an Emergency Purchase based on
circumstances that meet the definition of an emergency, as defined below, is required to obtain
Board of County Commissioners approval prior to, or within three days of the Emergency
Purchase.
An emergency is defined as unforeseen circumstances beyond the control of the County that
either: (1) present a real, immediate threat to the proper performance of essential functions; or (2)
will likely result in material loss or damage to property, bodily injury, or loss of life if immediate
action is not taken.
Description of Emergency/Circumstances Requiring Emergency Purchase:
The Work Release Facility is currently without air conditioning, with temperatures in excess of 81 degrees, with
inmates normal activities in the dorms (showers, cleaning, and population) humidity is extremely high. There is
currently 41 inmates assigned to the facility, and the security and welfare of the inmates is a legitimate concern. The
projected weather forecast of higher temperatures necessitates immediate action.
The high temperatures and humidity increase tension between inmates, raising the probability of assaults on other
inmates and possibly staff.
Item(s) identified for Ememencv Purchase:
Item
No.
Item Description
attach copy of ordering information if appropriate) Qt Unit Unit Price Total Cost
1 •
6 ton Trane heating/A.C. unit 2 $15,387.57
2.
3.
ank De Trolio
or Department Head Chair, Board of