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Home My WebLink AboutCommissioners Proceedings - Commissioners - 20 (025)COMMISSIONERS' PROCEEDINGS Week of June 30, 2003 The Grant County Commissioners session was called to order at 9:00 a.m. by the Chair of the Board, Deborah Moore, with all the Commissioners in attendance with the Clerk of the Board. The Commissioners approved the minutes of the June 16, 2003, session. The Board of County Commissioners and Clerk of the Board attended the Washington Association of Counties ("WSAC") 97th Annual Convention in Spokane, Washington, the week of June 23, 2003. There was no business conducted that week, the session had previously been adjourned until June 30, 2003. The Chair of the Board was authorized to sign the AJ and Patricia Gerard Final Plat Submission and Review, File #02-3410. The Chair of the Board was authorized to sign the Carl Stacy Final Plat Submission and Review, File #03-3598. The Chair of the Board was authorized to sign the Agreement Between Grant County and State of Washington Department of Transportation Interagency Agreement which provides for aerial photography processing for GIS program in Assessor's Office. The Chair of the Board was authorized to sign the closing paperwork for Grant County Title Company Escrow 3619, Lots 782 and 783, Larson Subdivision, Grant County, from the Housing Authority of Grant Co./Grant County, consisting of: Borrower's Statement; Closing Escrow Instructions; and Disclosure Statement. A motion was made by Commissioner Allison, seconded by Commissioner Snead, that Resolution Number 03 -087 -CC, a resolution Realigning Voting Precincts to Conform to New Legislative and Grant County Commissioner District Boundaries, Voting Precinct Changes Westslope I & Westslope 2, be passed. The motion carried. The Chair of the Board was authorized to sign the Washington State Military Department Contract which provides financial assistance to the County solely for expenses necessary to answer 911 calls. Contract period: July 1, 2003 through June 30, 2004. The Chair of the Board was authorized to sign the Washington State Military Department Contract which provides financial assistance to the County solely for expenses necessary to implement Wireless Phase 1 and Phase II service for wireless 911 calls. Contract period: July 1, 2003 through June 30, 2004. The Chair of the Board was authorized to sign the Interagency Agreement between State of Washington Department of Ecology and Grant County Sheriff's Office to provide funding for community litter cleanup program. The Commissioners signed the Public Works Payroll Journal for the month of June in the amount of $349,947.96. A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 03 -088 -CC, a resolution in the Matter of Approving a Reasonable Use Exception for the Allowance of a Single Family Home on a Sub Standard Lot. The Subject Site is Located in Section 24, Township 19 North, Range 28, East, Wm. Grant County, WA, Reasonable Use Exception for Jim Young, be passed. The motion carried. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $904,407.73, as recorded on a listing and made available to the Board. The Commissioners signed the Public Works Claims Fund Voucher Approval No. 06-1 through No. 06-89 in the total amount of $733,619.81, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign the City of Moses Lake Utility Billing Waiver on behalf of New Hope Domestic Violence and SA allowing the name change for water/sewer/garbage for the office located at 1008 W Ivy Street. The Commissioners approved the request for Transfer of Funds in the Current Expense Fund #001, Capital Outlay and Other Department #141, in the amount of $141 to re -allocate budget for additional cost of pickup truck canopy. The Commissioners approved the salary, wage, and/or position change as recommended by Angie Clark, Human Resources Director, for: Mindy Rothrock, Clerk's Office; Carla Gonzales, Clerk's Office; Valerie K. Tempel, Juvenile Department; Tammera J. Roloff, Juvenile Department; Brian W. Adams, Juvenile Department; Bruce L. Gribble, Juvenile Department; Ruby H. Padilla, Juvenile Department; Rowdy G. Yates, Juvenile Department; Korrina L. Keil, Juvenile Department; Missy McNight, District Court; and Deb Shay, Jail. The Commissioners approved the separation date of June 24, 2003, for Pete Chavez, Jail. The Commissioners approved the starting date of June 25, 2003, for Rusty Abrams, Facilities and Maintenance; re -hire of Michael A. Lidbetter, Juvenile; June 25, 2003, for Roger Hemore, Grant County Fairgrounds; June 27, 2003, for Jennifer L. Ratigan, Juvenile Department; and June 25, 2003 for Juan Blanco, Jr., Grant County Fairgrounds. A motion was made by Commissioner Allison, seconded by Commissioner Snead, that Ordinance/Resolution Number 03 -089 -CC, an Ordinance Relating to Amendment of the Unified Development Code Chapter 23.12 Regarding Encroachment Into Minimum +Setbacks Listed on Tables 1, 2 & 3, Density, Dimensions and Open Space Standards, be passed. The motion carried. The Commissioners reviewed and approved the Grant Mental Healthcare Leadership Team recommendation that the Grant Mental Healthcare Application for the Delineation of Privileges and Professional Staff of Grant Mental Healthcare, Board of County Commissioners Decision Summary approving the reappointment of Peter G. Gourley, ARNP. The Chair of the Board was authorized to sign the reappointment form. The Chair of the Board was authorized to sign approval of the Notice of Liquor License Application, Change of Corporate Officers/Stockholders Application, from Midway Beverage, applicants: Midway Beverage, Inc., Rosalie A. Ramsden and Scott L. Ramsden. A public hearing was held regarding the readoption and continuation of "Interim" RAID Boundaries. A motion was made by Commissioner Allison, seconded by Commissioner Snead, to adopt Ordinance/Resolution Numbers 03 -069 -CC (Soap Lake Area); 03 -070 -CC (Wheeler Area); 03 -071 -CC (The Gorge Recreational Development); 03 -072 -CC (Ridgeview Estates Rural Community); 03 -073 -CC (Mae Valley Shoreline); 03 -074 -CC (General Area); 03 -075 -CC (Stratford Road Area) 03-076 (Moses Lake Area); 03 -077 -CC (Ephrata Area), be passed. The motion carried. The Interim Ordinances/Resolutions shall be effective through 5:00 p.m. November 22, 2003. A motion was made by Commissioner Allison, seconded by Commissioner Snead, that Resolution Number 03 -090 -CC, a resolution requiring appropriation and expenditure of funds for County Fair Fund #116, Department #158, in the amount of $15,000, and setting the public hearing for July 29, 2003 at 3:15 pm, be passed. The motion carried. A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 03 -091 -CC, a resolution requiring appropriation and expenditure of funds for Current Expense Fund 4001, Operating Transfer Out -Fair, in the amount of $15,000, setting hearing for July 29, 2003 at 4:00 pm, be passed. The motion carried. July 1, 2003 The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board. The Commissioners met with Derek Pohle, PE, Director/County Road Engineer, Public Works Department, regarding: 1:30 pm Bid Opening — N Road NE/SE; Authorization to Call for Bids — Harris Road NE; Supplement Agreements — Larson Community Sidewalks, Arnold Reconstruction; Resolution — Notice of Hearing/Six Year Transportation Program; Execution of Contract — Tailgate Sander; Award Recommendation Letter— Landfill Scale Booth; 18 NE— Possible Cost Share Project; and Landfill Cell Construction. The Commissioners held a Bid Opening on N Road NE/SE, CRP 00-19, STPR- M135(001) TA 2384. A motion was made by Commissioner Snead, seconded by Commissioner Allison, to refer the bids to Public Works for their review and recommendation. The motion carried. The Commissioners approved the recommendation of Derek Pohle, PE, Director/County Road Engineer, Public Works Department, that the Landfill Scale Booth be awarded to Prime Service & Supply, Kirkland, Washington, in the amount of $11,952. The Chair of the Board was authorized to sign the following Washington State Department of Transportation, Local Agency Agreement Supplement, Agency: Grant County Public Works: Federal Aid Project # STPUS-6085(001) STPUS-5085(002) Agreement # CFDA # LA 5108 20.205 LA 5395 20.205 Description Larson Community Sidewalks Arnold Drive The Commissioners signed the Authorization to Call for Bids for Harris Rd. NE, CRP 01- 17, STPR-M136(001) TA 2210. Bids are to be opened July 15, 2003, at 1:30 p.m. The Commissioners signed the Contract between Grant County and Nelson Truck Equipment, Kent, Washington, for Equipment Contract 2003-13. A motion was made by Commissioner Allison, seconded by Commissioner Snead, that Resolution Number 03 -092 -CC, setting the Notice of Hearing in the Matter of Adopting a Comprehensive Six Year Transportation Improvement Program for the Years 2004 — 2009, be passed. The motion carried. The hearing is to be held July 22, 2003 at 2:00 p.m., Commissioners' Hearing Room. The Chair of the Board was authorized to sign the contract between Grant County and the Washington State Park and Recreation Commission for Road Grading and Shoulder Maintenance at Lake Lenore Caves State Park in Grant County. The Commissioners approved the request from Dave Nelson, Building and Fire Marshall, to extend discretionary approval to Parcel No. 18-2332, Lot 37, North Shore Acres Plat, Phase II, Paul & Debie Bird Residence. The Commissioners signed the Payroll Final Register for the month of June 2003. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $512,899.18, as recorded on a listing and made available to the Board. The Commissioners approved the request from Warren Swanson, Administrator, Juvenile Services, for Sole Source Exception for the purchase of digital recording software for the courtroom in the amount of $8,000 from NW Judicial Technologies. A motion was made by Commissioner Allison, seconded by Commissioner Moore, that Resolution Number 03 -093 -CC, a resolution authorizing the 2003 Community Development Block Grant (CDBG) Planning Grant Resolution with Certifications of Compliance, to prepare an Engineering Report and plan options to resolve water quality problems, Beverly Water District, be passed. The motion carried. The Commissioners signed the Planning -Only Block Grant Application Grievance Procedure; Community Development Block Grant (CDBG) Disclosure Report, and Interlocal Agreement between Grant County and the Beverly Water District; Beverly Water District Community Development Block Grant. The Commissioners review and approved the Emergency Procedures for Plan for the 2003 Grant County Pair. The Commissioners set a Public Hearing for July 29, 2003, at 3:15 p.m., Commissioners Hearing Room, Grant County Courthouse, Ephrata, regarding request to transfer funds with the 2003 budge for Mental Health Fund #108, Department 4150, in the amount of $500,000. The hearing is set for July 29, 2003, at 3:15 p.m. The Commissioners signed the Working Agreement By and Between Grant County Prosecutor's Office and Teamsters, Food Processing Employees, Public Employees, Warehousemen and Helpers Local No. 760, Grant County Prosecutor's Office Clerical Personnel, effective January 1, 2003 to December 31, 2004. The Commissioners approved the recommendation of Derek Pohle, PE, Director/County Road Engineer, Public Works Department, that the project for N Road NE/Se, CRP 00-19, be awarded to Central Washington Asphalt, Inc., Moses Lake, Washington. July 2, 2003 The session was continued at 9:00 a.m. with Commissioners Moore and Snead in attendance with the Clerk of the Board. Commissioner Alli was out of town. The Commissioners approved and signed the US Department of Energy — Bonneville Power Administration, Contract and Grant of Easement, Transmission Line and Danger Trees, granting perpetual easement and right-of-way for electric power transmission purposes. The Commissioners received a Summons and Complaint from Qwest Corporation. The matter was referred to the Prosecuting Attorney for handling. The Commissioner received a Note for Motion Docket from Lois E. Knutson and Thomas D. Dobbin. The matter was referred to the Prosecuting Attorney for handling. The Commissioners toured Mattawa Housing from 6:30 to 8:00 p.m. As there was no further business to come before the Board, the session was adjourned until July 7, 2003. At Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington