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Home My WebLink AboutMinutesMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 1o, 2011: The Grant County Commissioners session began at 8:3o a.m. with all Commissioners in attendance. 8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion 9:00 a.m. — 9:5o a.m. J Strickler, ASC Update /Misc. BOCC Action 1. Possible vouchers for Interfund Communications, insurance, and /or grant administration. (None) 2. DSHS /Grant County Developmental Disabilities Contract #0963 - 67160, Exhibit B, Revision #4, changing the residential rates page for Supportive Living. (Approved) 3. Grant County Request #10 on Homeless Grant Assistance Program (HGAP) Contract #o8 -461o8 -Sol with the Department of Commerce in the amount of $14,657.99. (Approved) 4. Filing Fee Surcharge Distribution Agreement between Grant County and the Columbia Basin Dispute Resolution Center for the sole purpose of distributing funds obtained by the County as a result of RCW 7.75.035. This agreement is from January 1, 2011 through December 31, 2010. (Approved) 10:00 a.m. — 10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m. — 10:45 a.m. Citizen Public Comment Period (No citizens in attendance) 11:00 a.m. — 11:30 a.m. Commissioners at Road Supervisor Meeting (Public Works) 12:00 p.m. — 1:0o p.m. Elected Official / Department Head Luncheon 1:15 p.m. — 2:00 p.m. J Christian - Stoker, Grant Integrated Services Update 2:00 p.m. — 2:5o p.m. T Hechler, Human Resources Update 3:00 p.m. — 3:20 p.m. L Grammer, Assessor's Office Update MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $224,133.88 and $583,527.97 as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign the Exponential Ag Travis Meacham (Exponential Ag Short Plat) File #10 -5476 Final Plat Submission and Review. COMMISSIONERS' JANUARY 10, 2011 MINUTES Page 2 of 5 TUESDAY, JANUARY 11, 2011: 9:00 a.m. — 9:2o a.m. 9:3o a.m. — 9:45 a.m. The following bids were received: B Adler, Tourism Commission Update Bid Opening, Grant Integrated Services Lobby Remodel 1. Cook's Construction 2. Rimmer and Roeter 3. Shawn Cole Construction 4. JR Construction 5. S &K Mountain Construction $6o,000.00 $65,600.00 $57,722.00 $64,750.00 $74,65o.00 A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn over the bids to Grant Integrated Services and Integrus Architecture for their review and recommendation. The motion passed unanimously. 10:00 a.m. — 10:20 a.m. 10:30 p.m. — 10:5o a.m. 11:00 a.m. — 11:20 a.m. 11:3o a.m. — 1:30 p.m. 1:30 p.m. — 2:20 p.m. J Poling, Adams County Homeless Housing Discussion S Lorenz, Emergency Management Update V Cummings, Facilities and Maintenance Update R Stevens, Juvenile Court Negotiations D Pohle, PW Update 1. Award Letter for 2011 Crushing & Stockpiling 2. Recommendation to delete Project #13 from the Gravel to Oil Program Phase II (Road 13 -NW between L & J.8 NW) or move it to the end of the project list. It was discovered to be overlapping Project #5. (Approved) 3. Authorization to Call for Bids for the following Cars & Pickups: (1) 4 -door sedan (Prosecuting Attorney) (6) 4 -door RWD full size police sedan (Sheriff) (1) 4 -door RWD full size high speed police sedan (Sheriff) (2) Small 4x4 SUV (Youth Services /Motor Pool) (1) Full size 4x4 SUV (Emergency Mgt.) (1) Full size 4x2 police pkg. SUV (Sheriff) (2) Full size 4x4 police pkg. SUV (Sheriff) (1) 1/2 ton 4x4 4 -door cab access 6.5' box pickup w /auto trans (Solid Waste) (1) 1/2 ton 4x4 4 -door cab access 8' box pickup w /auto trans (Coroner) (1) 3/4 ton 4x2 reg. cab access 8' box pickup w /auto trans (Rd. Dist. #1) (1) 3/4 ton 4x4 4 -door cab access 8' box pickup w /auto trans (Rd. Dist. #3) (1) 3/4 ton 4x4 4 -door cab access 8' box pickup w /auto trans (Rd. Dist. #3) (1) 1 ton 4x4 4 -door cab access 8' box pickup w /auto trans (Bridge Dept.) (1) 1 ton 4x4 diesel crew cab access chassis w /service box (Engineering Dept.) COMMISSIONERS' JANUARY 10, 2011 MINUTES Page 3 of 5 The bid opening was scheduled for February 1, 2011 at 1:30 p.m. 1:30 p.m. - 1:40 p.m. Bid Opening, 2011 Crushing and Stockpiling The following bids were received: 1. Seubert Excavators 2. DeAtley Crushing Co. 3. Peak Sand and Gravel Inc. $535,150.00 $568,000.00 $644,200.00 A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn over the bids to Public Works for their review and recommendation. The motion passed unanimously. The Commissioners approved the recommendation of the Director to award the bid for the 2011 Crushing and Stockpiling project to Seubert Excavators, Inc. in the amount of $535,150.00. 2:3o p.m. - 3:20 p.m. 3:3o p.m. - 3 :45 P.m. A Lee, Prosecuting Attorney's Office Update Consent Agenda (Items 1 through 7) COMMISSIONERS OFFICE 1. Commissioners Office Vouchers (Approved) 2. Commissioners December 27, 2010 Minutes for approval (Approved) 3. Cancellation Request / Policy Release from Martin Morris Agency for William Varney and Frank De Trolio. (Approved) 4. Local Government Certification from the Okanogan County Community Action Council (funded by the Department of Commerce HUD program) who provides housing opportunities for persons with AIDS in Grant County. (Approved) GRANT INTEGRATED SERVICES 5. Request to award the proposal for Janitorial Services at their Moses Lake Facility to Clean Pros in the amount of $3,650.00. (Approved) 6. Out of state travel for Darla Boothman and Leiza Tobin to attend the Anasazi Conference from February 26 - March 4, 2011 in Arizona. (Approved) EMERGENCY MANAGEMENT 7. Request to purchase Mobile Radios for the Sheriffs Office and Pagers for Fire District #12 in the amount of $27,488.56 using FFYo9 Homeland Security Grant Funds. (Approved) COMMISSIONERS' JANUARY 10, 2011 MINUTES Page 4 of 5 HUMAN RESOURCES 8. Personnel Action Request Recommendation regarding a request from New Hope Domestic Violence and Sexual Assault Services to add 2 new positions: Residential Shelter Support Staff and Protection Order Clinic Clerk. The Director recommends approval. (Approved) 9. Personnel Action Request Recommendations for Exceptions to the hiring freeze from District Court to hire a Probation Officer; Department of Public Defense to hire 1 Public Defender; and Facilities and Maintenance / Fairgrounds to hire 1 Regular Full Time Maintenance IV Position and 1 Temporary Full Time Office Assistant. (Approved) MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $233,024.18 as recorded on a listing and made available to the Board. WEDNESDAY, JANUARY 12, 2011: 8:oo a.m. — 4:00 p.m. Commissioners at USBR Dam Failure Exercise (ATEC) 9 :3o a.m. — 11:30 p.m. Disability Board Meeting 11:30 a.m. — 2:3o p.m. HEARINGS EXAMINER 4:00 p.m. — 4:10 p.m. Quotes and Estimates due for Portable Horse Stall Project at Fairgrounds Too p.m. — 8:3o p.m. Commissioners at Health Board Meeting (Public Works) 7:oo p.m. — 9:00 p.m. BOARD OF ADJUSTMENT THURSDAY, JANUARY 1n, 2011: 8:3o a.m. — 9:30 a.m. C Carter at Central Safety Committee Meeting (Multi - Purpose Rm) 9:00 a.m. — 10:30 a.m. R Stevens at MACC Meeting (Moses Lake Armory Building) 8:3o a.m. — 3:00 p.m. BOARD OF EQUALIZATION HEARINGS ii:oo a.m. — 12:00 p.m. R Stevens at LEPC Meeting (PUD Bldg, Moses Lake) COMMISSIONERS' JANUARY 10, 2011 MINUTES Page 5 of 5 FRIDAY, JANUARY 14, 2011: 10:00 a.m. — 12:00 p.m. R Stevens at NCWRSN Governing Board Meeting (Davenport Courthouse) 11:00 a.m. — 12:00 p.m. TREASURER'S ROLLER ESTATE AUCTION 12:00 p.m. — 2:00 p.m. 12:00 p.m. — 1:00 p.m. Signed this day of C Swartz at BB RC &D Meeting (Casuela's Restaurant, Ritzville) (CS unable to attend) Arraignment Meeting , 2011. BOARD OF COUNTY COMMISSIONERS Grant County, Washington Richard Stevens Cindy Carter