HomeMy WebLinkAboutGrant Related - BOCC (003)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: gOCC
REQUEST SUBMITTED BY: K Stockton
CONTACT PERSON ATTENDING ROUNDTABLE: Kal"I'I@ Stockton
CONFIDENTIAL INFORMATION: ❑YES BNO
DATE: 11 /03/2026
PHONE:2937
El Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award ❑Bid Opening Scheduled ❑ Boards / Committees
❑ Budget
❑ Computer Related El County Code ❑ Emergency Purchase
❑ Employee Rel.
El Facilities Related ❑ Financial El Funds
❑ Hearing
El Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases
❑ MOA / MOU
ElMinutes ElOrdinances ❑ Out of State Travel
❑ Petty Cash
❑ Policies ❑ Proclamations ❑ Request for Purchase
❑ Resolution
El Recommendation El Professional Serv/Consultant El Support Letter
❑Surplus Req.
❑Tax Levies ❑Thank You's ❑Tax Title Property
❑WSLCB
Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program
(SIP) No. 2026-03 Continuation of Assisted Living, Memory Care Wing &
Community Center Expansion project, in the amount of $15,380.00
11
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO • N/A
1��1�1E-[��«i!lll[=�Il��l!11�'�'�[=C1M�-. TT111� •�[9!N%L� r -�'� '�"�lr�'illi�
.gyp 111 r=:� ww,..�.U■
If necessary, was this document reviewed by legal? ❑ YES ❑ NO
DATE OF ACTION:_ DEFERRED OR CONTINUED TO:
WITHDRAWN:
APPROVE: DENIED ABSTAIN
Dl:
D2:
D3: f
u N/A
4/23/24
GRANT COUNTY
STRATEGIC INFRASTRUCTURE PROGRAM
PROJECT CERTIFICATION
This form must be signed and returned, with an invoice, for the approved funding,
before reimbursement can be approved by Grant Coanty.
SIP Project Proposal Number: 2026-03
SIP Funding Recipient: Hospital District 4, dba McKay Healthcare & Rehabilitation
SIP Project Description: Phase 1 Continuation of Assisted Living, Memory Care Wing,
Community Center Expansion
I, the undersigned, do hereby certify under penalty of perjury, that the materials have
been furnished, the services rendered, and/or the labor performed as described in the
project proposal for the above -referenced SIP Project and that I am autthorize to
authenticate and certify to this claim. I also certify that this claim of jLO.00 s just
and due and is an unpaid obligation against Grant County.
Further, according to the SIP Project Funding Policies, I attest that at the next audit of my
entity, this project shall be called to the attention of the Washington State Auditor's
Office and an emphasis audit will be requested to assure that these funds were expended
toward the project and according to the intent of the proposal.
Signature
Audra Guti rre -R tari
Printed Name
Date Signed
Administrator
Title
Administrator
Printed Title
Completed, signed original certification and invoice can be mailed to:
Grant Administrative Specialist, Po Box 37, Ephrata, WA 98823 or emailed to the
Grants Administrative Specialist, Kstockton®rantcountywa. ov
Reimbursement # 14 in the amount of X15 0 QO
ATTACHMENT 4
INVOICE
From:
Sage Project Services LLC
3705 S Crestline St
Spokane, WA, 99203
admin@sageprojectservices.com
Invoice #
22
Project Memory Care and
Assisted Living
Payment:
Issue date
11/1/2026
ACH preferred. If paper check, mail to address above,
Due date
12/1/2026
Bank Wells Fargo
PO/ Ref
Routing # 125008547
Account # 1900285873
10/1/2026 Labor
Memory Care and Assist( question to Lorie regarding lighting for kitchen renovation;
3.50
$200,00
$700,00
10/5/2026 Labor
Memory Care and Assisti
2.50
$200.00
$500.00
10/6/2026 Labor
Memory Care and Assist( review kitchen renovation DOH CRS application
3.50
$200.00
$700.00
10/7/2026 Labor
Memory Care and Assist( checkin mtg with Cliff.
2.00
$200.00
$400.00
10/8/2026 Labor
Memory Care and Assist( review/comments on proposed CO for RFM
1.00
$200.00
$200.00
checkin with Forte regarding childcare design proposal
10/9/2026 Labor
Memory Care and Assist( Received and downloaded McKay RFM VE CDs.
0.50
$200.00
$100.00
Review/feedback regarding Cliff responses to RFM
10/12/2026 Labor
Memory Care and Assiste regarding invoice issues
1.00
$200.00
$200.00
10/13/2026 Labor
Memory Care and Assist( Review CDs
3.00
$200.00
$600.00
checkin with Cliff, communication with Brian, sharing CDs
10/14/2026 Labor
Memory Care and Assist( to use for estimating.
2.00
$200.00
$400.00
10/15/2026 Labor
Memory Care and Assist( Mtg with Ellyn to discuss childcare proposal. Follow up
3.00
$200.00
$600.00
10/16/2026 Labor
Memory Care and Assist( Follow-up correspondence with Katrina regarding BABA
0.50
$200.00
$100.00
10/26/2026 Labor
Memory Care and Assisti catch up on email correspondence from last week
2.50
$200.00
$500.00
10/27/2026 Labor
Memory Care and Assist( review BABA proposal, review emails and CDs,
3.50
$200.00
$700.00
language, updates/notes on agenda of priorities, SIP
10/28/2026 Labor
Memory Care and Assist( application review and comments
3.00
$200.00
$600.00
10/29/2026 Labor
Memory Care and Assist( review regarding permitting for Kitchen
1.00
$200.00
$200.00
10/30/2026 Labor
Memory Care and Assist( review of upload to CRS
0.50
$200.00
$100.00
Bill To:
McKay Healthcare
127 2nd Ave SW, Soap Lake, WA 98851
Cliff Sears
csears@nwi.net
Date Type Project/Category Description
33.00 Labor Subtota $6,600.00
City Unit Cost Amount
Expenses Subi $0.00
Expenses Marl $0.00
Subtotal $6,600.00
Tax $0.00
Total $6,600.00
CLIFFORD R. SEARS SEARS LAW FIRM TELEPHONE / EMAIL:
2176 Road 17.7 N,W. (509) 398-7234
EPHRATA, WASHINGTON 98823 Email: csears@nwi.net
Via: Email only
October 31, 2026
Audra Gutierrez-Ritari, .Administrator
Luda Shcheblanova, Business Office Manager
McKay Healthcare and Rehabilitation Center
127 2nd Ave. SW, P.O. Box 819
Soap Lake, WA 98851
October 2026 Combined invoice for Project Management services and General Business.
]Gear. Audra and Luda:
Enclosed please find our invoice for legal services rendered for the above referenced period.
Oct. 1, 2026 — Draft PWEAA application. Attend conference call with RFM. Conference with
Dean Gable. Schedule call with K. Morgan of Obrien 360. (EP) 3.0 hrs
Oct. 2, 2026 Review and edit project narrative for the USDA RD program and edit the pro forma
for childcare business unit. Review PWB grant / loan award. Con'. with A. Alberts, Email
same to Commission. (EP) (Write off 1.0 hrs) 2.0 hrs
Oct. 5, 2026 --- Review childcare study adding return address. Review grant options, Conf. with
Dean Gable and Obrien 360 on BABA. Conf. with accountants on next steps. (EP)
(Write off 1.0 hrs) 3.0 hrs
Oct. 6, 2026 .. Evaluate changes needed to the Daycare revenue summary. Conference with
accounting firm and email to Erin at SLSD. (EP) 2.0 hrs
Oct. 7, 2026 — Conf. with Capitol Path team on grants. Review and edit feasibility study.
Project management. (EP) 4.0 hrs
Oct. 8, 2026 -- Edit email to the Governor's policy office. Draft change order to remove unused
Contract balances. Research rates to be charged for childcare. (EP) (Write off 1.0 hrs) 3.0 hrs
Oct. 9, 2026 — Edit proformas and email update to USDA's Rick Rose. Review email from Dean
G. on next steps. Review invoices and spend -down schedules for current grants. Review kitchen
cost estimate. Review and reply to Jim at DA Davidson on audit reports for 24 and 25, and
reply to the same. (EP) 2.0 hrs
Oct. 12, 2026 — Email to RFM declining to reopen same, and approving another invoice.
Review priorities for next steps. Assess current priorities. (EP) 2.0 hrs
Oct. 14, 2026 — Review local community project form for the Governor's budget. Review and
edit the CCI grant application. Conference on project priorities with Administrator and Dean
Gable. (EP). ) (Write off 1.0 hrs) 3.0 hrs
Oct. 15, 2026 -- Edit CCI grant application, Conference with Forte Architects. Project
management services. (EP) ) (Write off 1.0 hrs) 3.0 hrs
Oct. 19, 2026 — Conf. with DZA on audit. Draft resolution on proposed rate increase. Review
Correspondence. Discuss accountability audit. Email packet to commissioners. Edit meeting
minutes to correct typos, grammar etc.(GB) (Write off 2.0 hrs) 2.0 hrs
Oct. 20, 2026 -- Project management planning and work coordination. (EP) ) (Write off 1.0 hrs) 1.0 hrs
Oct. 22, 2026 --- Edit governor's 2027 budget request, review survey responses for childcare.
Review proposal for BABA compliance work and drat email to consultant.(EP)
(Write off 2.0 hrs) 2.0 hrs
Oct. 23, 2026 — Review childcare survey responses. (EP)
2.0hrs
Oct. 23, 2026 — Review prior correspondence regarding PWB grant / loan. Conf. with
Administrator. (EP) 1.0 hrs
Oct. 26, 2026 --- Review invoice detail from RFM. Draft grant for SIP scope of work. Research
Conf. with Dean G on BABA scope of work. Draft SIP grant. Review drawings. (EP) 2.2 hrs
Oct. 26, 2026 — Review contract procedures for small and WMOBE entities. (EP) 1.0 hrs
Oct. 27, 2026 — Review invoice for Lyon landscape payment request for late invoice. Locate
Documents for submittal for construction review. Conf with Dean U and Obrien 360 about BABA
process. Review CCI grant and attachments. (EP) 3.7 hrs
Oct. 28, 2026 Project management services including grant review, conference on creation of
contracting procedures for WMBE entities, Conference on process to develop a revenue bond in
response to PWB gran/ loan. Conf. with Dean G on status of current construction; Finalize
CCI grant application with A. Alberts. )(EP)(Write off 2.0 hrs) 2.0 hrs
Oct. 29, 2026 * Finalize SIP grant. Update CRS box file with drawings. Review childcare survey
results. Draft email to Administrator for PWEAA grant on request for scheduling a call.)
(Write off 1.0 hrs) 2.0 hrs
43.9 hours at $200.00 per hour for the Expansion Project (EP) J.
Costs: Grant Co. GIS for maps, . 0.00
Total Due: 8 S . /'
Summary of hours written off and value:
11„0 hours at $200.00 per hour for Expansion Project (EP ) 2 GQ0
2