HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 11/6/2026
PHONE: x2931
❑Agreement / Contract
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❑Appointment / Reappointment
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❑Bid Opening Scheduled
❑ Boards / Committees
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❑ Hearing
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El Grants — Fed/State/County
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® Minutes
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Commissioners' Minutes for the week of October 26, 2026.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO U N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 9 N/A
DATE OF ACTION: 1 d 20
APPROVE: DENIED ABSTAIN
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
Grant County ^�=
Board of Commissioners
MeetinMeeting Minutes
Week of October 26, 2026 — November 1, 2026
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:43 a.m. with
Commissioners Burgess and Jones, Commissioner Carter (via Zoom) in attendance.
Commissioner Carter attended in person at 8:41 a.m.
8:30 a.m.-9:30 a.m. County Administrator Update
Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of
the Board
The following Topics were presented and discussed during the
County Administrator Update:
• Legislative Lobbyist 2027
o Legislative Bill Expectations
• Washington Wildland Aviation Act
• Ephrata Forward "Day on the Hill" Event
• Consent Review
o Sheriff's Office Vehicle
• Meetings This Week
• New Jail Fully Operational
o Use for Old Corrections Facility
• Revisiting Budgets with Consultant
o Preliminary Budget Adoption (11/2)
o Capital Budget/Personnel
• WSAC Annual Conference
• Evening Public Comment Budget Meeting
• Employee Vehicle Rabbit Damage Payment
o County Administrator to Follow -Up with
Public Works for Fund Source
• Public Works Approach Permits
RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order
Job Applicant/ beginning at 8:52 a.m. to go until 9:02 a.m. In attendance were
Evaluation Commissioners Burgess, Jones and Carter and Tom Gaines.
The session continued until 9:02 a.m., 9:07 a.m. and 9:12 a.m.
Commissioner Burgess closed the session at 9:12 a.m.
9:30 a.m. -10:00 a.m. Development Services Update
Staff Present: Jim Anderson -Cook, Director
The following Topics were presented and discussed during the
Development Services Update:
• "ADUs: What Commissioners Need to Know"
PowerPoint Presentation
• Staffing with ADU's Questions
10:00 a.m. -10:15 a.m. Assessor's Office Update (Cancelled)
10:15 a.m. -10:30 a.m. Clerk's Office Update (Cancelled)
10:30 a.m. -10:45 a.m. District Court Update (Commissioner Carter did not attend)
Staff Present: Kristen Arizemendi, Court Administrator
The following Topics were presented and discussed during the
District Court Update:
• Judge Barlow Retirement
• Budget Follow up meeting
• Case Management System
• Community Court Graduation
10:45 a.m. -11:00 a.m. Commissioner Work Session (Commissioner Jones left at
10:47 a. m. and returned at 10:49 a.m.)
Staff Present: Chelsey Sanford, Deputy Clerk of the Board
The following Topics were presented and discussed during the
Commissioner Work Session:
• Mattawa Dumping Concerns
o Enforcing Code for Dumping
• Unexpected Deaths in Corrections Office Investigation
Page 2 of 9
BOCC Minutes Week of October 26, 2026
11:00 a.m. -11:30 a.m. Position Management Review (PMR)
Staff Present: Decorah Anderson -Cook, Gina Saldana, and Dan Seitz,
Human Resources; Amanda Simonsen, Jamie Olsen and
Amber Jacobs, Accounting; Dell Anderson, Renew; Joe
Carter, Technology Services;
The following Topics were presented and discussed during the
Position Management Review:
• Veteran Services, Office Assistant, Retro Pay due to
Missed Step Increase 4
• Technology Services, IT Asset Specialist New Position
• Renew, Crisis Intervention Specialist, Two Additional
Full -Time Employees (FTE)
• Renew, Peer Support Specialist, Additional FTE
• Renew, Program Specialist, Additional FTE
• Veterans Services Supervisor Reclassification
11:30 a.m. —12:00 p.m. New Hope Presentation re: Forensic Interviews
Staff Present: Kim Pope, Director; Elisa AdoLphsen, Children Advocacy
Court Coordinator;
The following Topics were presented and discussed during the
New Hope Presentation:
• Children Forensic Interview
o Methods and Environment
• Peer Review Training
• Interview Observation Room
• Pre- and Post -Interviews for Caregiver Prior to Child
Interview
• Interview Protocols
• Law Enforcement Evidence
o Forensic Interview — Testify as Expert Witness
• Advocacy Boosts Prosecution Rates
• Children Outside of Grant County Benefit from
Courthouse Dogs
• New Courthouse Dogs Availability
o Funding Source - Donation Cares in Moses Lake
The Monday, October 26, 2026 session was closed at 11:52 a.m.
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6OCC Minutes Week of October 26, 2026
SESSION CONTINUATION
The session was re -opened on Tuesday, October 27, 2026, at 9:01 a.m. with
Commissioners Burgess and Jones in attendance. Commissioner Carter attended in
person at 9:30 a.m.
9:00 a.m.-9:30 a.m. Consent Agenda Review/Work session
Staff Present: Caitlin E. Manell, Clerk of the Board
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
• PlacerAl County Contract
• Fairgrounds Website
9:30 a.m. -10:00 a.m. Prosecuting Attorney's Office Update
Staff Present: Brandon Guernsey, Prosecuting Attorney and Trevor Bevier,
Civil Deputy Prosecuting Attorney; Mark Pannek, Shane
Starnes and Frank Entrup, Grant County sheriff's Office;
Tom Gaines, County Administrator
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update:
• Contract Review List
• Kittelson Road Interlocal Agreement - Moses Lake City
Council Review
• Abatement Action for Airway Drive Property ("the
Castle")
o The Board Approved the Prosecutor's Office
to begin the Abatement Process
• Dumping in Mattawa Area
• Position Management -Appellate Unit Short Staffing
RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order
Litigation beginning at 9:36 a.m. to go until 9:41 a.m. In attendance were
Commissioners Burgess, Jones and Carter, Brandon Guernsey,
Trevor Bevier and Tom Gaines. The session continued until
9:41 a.m., and 9:46 a.m. Commissioner Burgess closed the
session at 9:46 a.m.
10:00 a.m. -11:00 a.m. Human Resources Update
Page 4 of 9
BOCC Minutes Week of October 26, 2026
Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant
Director and Laurissa Perez, Human Resources; Kathy
Rheaume and Megan Henry, HUB International; Tom
Gaines, County Administrator; Brandon Guernsey,
Prosecuting Attorney
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5 -minute total limit for Human
Resources related topics only. No Public
Comment was provided.
• 2207 HUB Insurance Renewal Presentation
o Stop Loss Benefits, Renewal Comparisons,
Claim Responsibilities, Aggregate Deductibles,
Accruals, Previous Cost Summaries
o Premium Payouts, Prescriptions
• Position Management
o Personnel Action Request (PAR) for Trevor
Rollins Veteran Services, Office Assistant, Retro
Pay due to Missed Step Increase (Signed)
o Technology Services, IT Asset Specialist New
Position (Approved)
o Renew, Crisis Intervention Specialist, Two
Additional Full -Time Employees (FTE)
(Approved)
o Renew, Peer Support Specialist, Additional FTE
(Approved)
o Renew, Program Specialist, Additional FTE
(Approved)
o Public Works Admin Support Assistant Backfill
(Approved)
o BOCC Veteran Service Supervisor (Hold 1
Week)
• Compensation Study for Non -Represented Employee
o Implementation Plan
• Leave Without Pay Request— Extended Leave
(Approved)
RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order
Personnel Disciplinary beginning at 10:38 a.m. to go until 10:42 a.m. In attendance
Matters were Commissioners Burgess, Jones and Carter, Tom Gaines,
Brandon Guernsey, Decorah Anderson -Cook and Gina
Saldana. Commissioner Burgess closed the session at 10:42
a.m.
Page 5 of 9
BOCC Minutes Week of October 26, 2026
COMMISSIONER'S MEETING
11:00 a.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3 -
minute limit per person and a 15 -minute total limit. Public Comment
was provided about the following topics:
• None
C. Approval of Agenda
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
• None
E. Commissioner's Roundtable ® Miscellaneous Discussion
The following topics.were presented and discussed during the
Commissioner's Roundtable — Misc. Discussion:
• Compensation Process Rollout Discussion
• Meetings Next Week
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions listed above. All items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a listing, and made available to the Board. (In the amount of
$2,904,052.62, $155,527.62 and $191,495.17)
COMMISSIONERS' OFFICE
2. Approve Commissioners' Minutes for the week of October 19,
2026.
3. Approve Professional Services Agreement between JayRay Ads &
PR Inc. and Grant County for the digital publication of the 2026
Tourism Travel Planner and a design update to the planner to be
printed in 2027. Term of agreement is upon signature through
December 31, 2026, not to exceed $20,000 to be paid from Fund
114.0000 (Tourist Advert).
Page 6 of 9
BOCC Minutes Week of October 26, 2026
4. Approve recommendation to deny Cannabis License for High
Green Grower, LLC, located at 30356 Highway 243 S, Ste A Lot 6,
Mattawa, WA 99349 for Cannabis Producer Tier 3. This has been
reviewed by Development Services.
5. Approve recommendation to deny Cannabis License for Sapphire
Meadows, located at 2588 SW Silica Rd Quincy, WA 98848 for
Cannabis Processor privileges. This has been reviewed by
Development Services.
6. Approve reimbursement request from New Hope on the
Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount
of $89,423.35 for September 2026 services.
7. Approve reimbursement request from Hopesource on the
Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount
of $52,025.15 for September 2026 Services.
8. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) in the amount of $12,138.32 for September
2026 Suicide Prevention services.
PUBLIC WORKS
9. Approve request to Purchase out of budget Ford F-150 to replace a
totaled Sheriff's 2024 Ford F-1 50. The totaled vehicle payout was
$34,544.57, it had collected $36,154.50 in ER&R, a suitable
replacement has been located for $54,698.54.
10. Approve reimbursable work request between the Town of Wilson
Creek and Grant County Public Works to complete a routine
inspection of the Wilson Creek Bridge, no later than October 30,
2026, and up to a maximum of $1,000.
SHERIFF'S OFFICE
11. Approve request to purchase 2027 Ford Transit Cargo Van to
replace the Ford Transit bus previously surplus. Public Works
researched and located the vehicle on State bid. Total cost
$65,621.55 paid out of Fund INET 109. Request to purchase in 2026.
12. Approve request for an additional 120 days to conduct unexpected
fatality review for the death of Richard Lambert. Pursuant to Senate
bill 5119 -2021-22 and RCW 72.09.770
13. Approve request for an additional 120 days to conduct unexpected
fatality review for the death of Ruban Tervino. Pursuant to Senate bill
5119 -2021-22 and RCW 72.09.770
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE ITEMS 1 THROUGH 13 AS PRESENTED. MOTION PASSED UNANIMOUSLY.
G. Board Discussion/Decision Items
• None
Page 7 of 9
BOCC Minutes Week of October 26, 2026
I. Adjournment
The Commissioner's Meeting adjourned at 11:12 a.m.
11:30 a.m. - 12:00 p.m. Open Record Public Hearing, Facilities Request to
Declare Surplus Certain County -Owned Item
Staff Present: Kevin Schmidt, Facilities & Maintenance
Public: See Sign -In Sheet
Approved via This being the date set, and proper notices having been
Resolution No. 26-083- posted and published in accordance with local and state
CC laws, Commissioner Jones opened the public hearing on
October 27, 2026, at 11:30 a.m. to consider a request from
Facilities & Maintenance to declare surplus certain county -
owned item and order the sale thereof.
Kevin Schmidt gave an overview of the request. Once
declared surplus, the item will be sold via public auction at
No Public Comment was given.
MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO
CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED
UNANIMOUSLY.
Following the motion, it was
MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO
DECLARE SURPLUS AND APPROVE THE PUBLIC SALE OF THE HEWLETT PACKART
ASSET TAG 500038. MOTION PASSED UNANIMOUSLY.
The Public Hearing was adjourned at 11:33 a.m.
1:00 p.m. 2:00 p.m. Budget & Finance AND Finance Committee Meeting
Staff Present: Shannon Falstad, Auditor, and Amanda Simonsen,
Accountant; Carrie Heston, Treasurer, and Carson Davis,
Investment Officer; Tom Gaines, County Administrator;
Decorah Anderson -Cook, Human Recourses; Darryl
Pheasant, Guest
Page 8 of 9
BOCC Minutes Week of October 26, 2026
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update:
• Finance Committee Meeting
• Columbia Basin Railway Project
• Clemmer Upload — Expense Reports and Payroll
• County Fund Cash Balance 09/01 - 09/30
o Overdrawn Accounts
o Solar Development Fund Interest
o ARPA191 &PILT
o Fund 135 —Emergency Communications Use for
Jail Antenna System
• Request for Loan through Public Works
• Revenue Sharing Agreement with Moses Lake
The Tuesday, October 27, 2026 session was closed at 1:36 p.m.
Meeting Minutes for the week of October 26, 2026 were approved this (0� day of
___________,2026.
Attest:
Caitlin E. Manell,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Page 9 of 9
BOCC Minutes Week of October 26, 2026