HomeMy WebLinkAboutAgreements/Contracts - Sheriff & JailGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Sheriffs Officer DATE: 10/28/2026
REQUEST SUBMITTED BY: Beau Lamens
CONTACT PERSON ATTENDING ROUNDTABLE: Beau LamenS
CONFIDENTIAL INFORMATION: DYES ®NO
PHONE: 5097601948
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Requesting to enter into WTSC D"E Call -out MOUfor 1 1 grant cycle.
This MOU provides reimbursement for overtime costs associated with DRE call outs,
shift extensions, and related court testimony, ensuring our agency can continue to
provide timely DRE services without creating additional unfunded expenses.
If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A
If necessary, was this document reviewed by legal? M YES ❑ NO ❑ N/A
DATE OF ACTION: &1311V7_.ee_
APPROVE: DENIED ABSTAIN
D1: K-S,
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
WASHINGTON TRAFFIC SAFETY COMMISSION
621 81h Ave SE, Suite 409, PO Box 40944, Olympia WA 98504-0944
THIS AGREEMENT is made and entered into by and between:
(Agency Name)
Hereinafter referred to as "CONTRACTOR' and the WASHINGTON TRAFFIC SAFETY
COMMISSION, hereinafter referred to as "WTSC."
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement
agencies who have certified Drug Recognition Experts (DRE) to conduct the following activities:
• Respond in person to the allied agency requests for DRE assessments when no on -duty
DRE is available. Phone calls are not considered a "response" to an agency request and
therefore overtime cannot be incurred.
• Cover shift extension 'overtime' when completing a DRE assessment and report.
• Court testimony resulting from performing DRE assessments/report associated call outs
and shift extensions when overtime is required. (This MOU and associated grant funding
do not cover overtime costs incurred from cases/arrests made during normal employment
or assignment.)
• On an overtime basis, participate in duties as a DRE during emphasis patrols (when no
HVE funding is available), allied agency DRE-related requests, or other DRE programs
such as teaching and training deemed necessary and pre -approved by the Washington
State DRE Coordinator between July 1, 2025, through June 30, 2027.
IT IS, THEREFORE, MUTUALLY AGREED THAT:
1. All contractor DREs will be available for callout by Washington State Patrol (WSP)
communications in their individual regions. WSP Communications will be notified of the
DRE's availability when that DRE signs into regular duty with their respective allied
agency. As part of this agreement, contractor DREs are responsible for ensuring the Drug
Evaluation Classification (DEC) Program has their correct contact information for use in the
DRE, callout system.
2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times
contracted salary and allowable benefits, even during paid holiday) to perform DRE
activities as specified. No other commissioned personnel will be funded.
3. WTSC will pay minimum overtime hours per individual agency's Collective Bargaining
Agreement (CBA).
4. The period of activity will begin on July 1, 2025 and extend through June 30, 2027.
5. Drug evaluation performance standards for certified and funded DREs must meet the
standards of the International Association of Chiefs of Police (IACP).
6. DREs will maintain good standing with DEC Program, i.e. paperwork, rolling logs, and
resumes. (Contractor and DRE will be notified by the DEC Program if DRE is not eligible
for availability and removed from WSP roster -30-day notice given.)
7. Either party may terminate this agreement upon (30 days) written notice to the other party. In
the event of termination of this agreement,, the terminating party shall be liable for the
performance rendered prior to the effective date of termination.
MOU DRE Program 2025-2027 (0512025) page 1 of 2
8. WTSC Termination — This project agreement may be terminated or fund payments
discontinued or reduced by WTSC at any time upon written notice to the Contractor due to
non -availability of funds, failure of the Contractor to accomplish any of the terms herein, or
from any pre -approved changes in the scope or timing of the project.
9. The WTSC will monitor and track the availability of DRE Callout funds.
FISCAL RESPONSIBILITY:
l . The CONTRACTOR will seek prior written approval from the WTSC for any single invoice
for DRE overtime activities projected to exceed $3,000.
2. Effective July 1, 2025, all contractors invoicing and supporting documentation must be
submitted through the WEMS invoicing system. Training and additional information on
this process are available upon request from WTSC. Invoices must be submitted no more
than 30 days after the last day of the month in which overtime is worked. Invoicing and
supporting documents submitted later than the 30-day deadline will not normally be
considered for payment but may be considered on a case -by -case basis. The contractor must
ensure that any reimbursement being requested is only for call -out and shift extension
overtime. The CONTRACTOR will NOT seek reimbursement for on -duty time.
Invoicing will include:
• A complete and signed invoice Voucher, A 19 Form that includes the contracting
agency identified as the "Claimant", Federal Tax ID #, agency Statewide vendor #
(SWV#) and an original signature of the supervising officer or payroll/finance.
• Payment documentation including overtime slips, payroll records, timekeeping
reports, receipts, and any other supporting financial documentation.
• DRE Request Form showing all pertinent information. For court cases, include proof
with the A-19 that the payment relates to a prior MOU overtime agreement.
• Failure to submit complete documentation or use the WEMS invoicing system may
result in delayed processing or payment of invoices.
IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT.
APPROVED/DISA.PPROVED
(Agency) (Date) Washington Traffic Safety Commission (Date)
Contracting Agent Title & NAME (print/type name)
(Signature)
Please return this signed form by email to:
Penny Rarick
Prarick(a,wtsc.wa., ov
Washington Traffic Safety Commission
Attn: Penny Rarick
PO Box 40944 Olympia, WA 98504