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Home My WebLink AboutRequest to Purchase - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: Victoria Seim CONTACT PERSON ATTENDING ROUNDTABLE. Andy Booth CONFIDENTIAL INFORMATION: ❑YES 0 NO DATE:10.29.2026 PHONE: 509-754-6082 fj ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related El Bids / RFPs / Quotes Award ❑Bid Opening Scheduled ❑Boards / Committees ❑Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. El Facilities Related El Financial ❑Funds ❑Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations JRRequest for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB r1- W�_ ME �M W s W Las 7 ca" �h Request for authorization to purchase a camera system for the Ephrata Landfill. Both of the attached estimates are needed for this project, the total of which comes to $24,592.51. The budget narrative includes an approved $50,000.00. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO IN N/A 101-1 DATE OF ACTION: 3 DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D1: D2- D3: 4/23/24 W_AS_ILLtSL(_`�__�rC-NJ N A DATE: October 28, 2026 TO: Honorable Board of County Commissioners FROM: Andy Booth Director, Grant County Public Works 124 ENTEUMSE SHEET SE EPHRATN WA 98823 SUBJECT: Request to Purchase Camera System for Ephrata Landfill We respectfully request the authoftation to purchase a camera system for the Ephrata Landfill. Both of the attached estimates are needed to complete this project for a combined total of $24,592.51. Our 2026 budget narrative includes an approved $50,000.00. The camera system will provide the following: Higher camera position to help enforce unsecured load fees. Viewing of and communication to customers in the MRW area to prevent leaving unaccepted materials. • Prevention of fuel theft. After-hours view of the landfill to monitor smoke which can lead to landfill fires. I have reviewed the information and find it acceptable to proceed with the purchase of this product. Your attention and consideration to this matter are greatly appreciated. Respectfully, Andy Booth Public Works Director "'To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." Grant County Public Works - landfill Camera Upgrade Equipment Estimate: Camera, Recording, Network, and Two -Way Communications Prepared for: Grant County Public Works Prepared by: Technology Services Pricing captured: September 30, 2026; document prepared October 5, 2026 Purpose This estimate covers Technology Services -supplied equipment for the Landfill camera upgrade, including camera surveillance, NVR storage, network connectivity, power protection, and a two-way SIP intercom at the hazardous -waste drop-off. Maintenance/Public Works is responsible for field construction and utility work, including poles, conduit, electrical power components, and other site work necessary to support installation. Budget Summary componentCost Ubiquiti / UniFi Store — checkout total (shipping and tax $87710.49 included Amazon Business — merchandise subtotal (final checkout tax $51264.22 not captured) Technology e ui meet subtotal captured $13,974.71 Algo 8201 IP PoE Intercom — planning allowance / MSRP; $645.00 vendor checkout price not captured Planning total before Amazon tax and any Algo shipping/tax $14,619.71 i he recommenaea worKing buaget is Z�14,b1 9.11 plus unveritiea Amazon checkout sales tax and any Algo purchase shipping/tax. Technology Services labor is not charged to Public Works for this project because it is already paid through Public Works' monthly service agreement. The figure excludes Public Works/Maintenance site construction costs. Scope and Responsibilities Camera devices and accessories; NVR Pro; four 24 TB surveillance/NAS drives; wireless bridge equipment; network switch; NVR display appliance; wall rack; UPS; direct -burial communications cable; terminations; outdoor bridge mount; Algo SIP/PoE call -box equipment. Technology Services labor for design, configuration, programming, and deployment is covered under the monthly service agreement and is not billed separately. Vendor Cost Reconciliation Poles; conduit; pull boxes; utility electrical power; branch circuits; weatherproof electrical components; mounting and structural supports; site restoration; field construction labor; permits; and other necessary site/civil/electrical work. Vendor Captured Known Ubiquiti / UniFi Store pricing $8,710.49 checkout total additions Includes $35.40 UPS Ground and $6 5.09 sales tax. Status Captured; cart showed 35 rows. Amazon Business $5,264.22 merchandise subtotal No final checkout tax or order total captured. Captured; 10 cart items. MSRP used; vendor order/cart Algo Solutions $645.00 planning allowance price, tax, and shipping not Budgetary only. captured. Detailed Equipment Schedule Pricing is transcribed from supplied cart screens hots/PDF. The visible Ubiquiti line items reconcile to the verified $8,000.00 pre- shipping/tax cart total. Ubiquiti / UniFi Store --- visible line -item capture Category Description Model / SKU Oty. Unit, Extended AI Multi Sensor 2 Video surveillance Camera Weather Shield UACC-AI-MS-2-WS-W 3 $19.00 $57.00 / White Video surveillance Camera Al Multi Sensor UVC-AI-MS-2-W 3 $699.00 $2,097.00 2 / White Video surveillance Tariff surcharge - Al - 3 $50.00 $150.00 Multi Sensor 2 Support Ul Care - Al Multi - 3 $159.00 $477.00 Sensor 2 Video surveillance Camera Junction Box / UACC-Camera-JB-W 6 $49.00 $294.00 White Video surveillance Camera G6 Pro Bullet / UVC-G6-Pro-Bullet-W 5 $479.00 $2,395.00 White Video surveillance Tariff surcharge - G6 - 5 $34.00 $170.00 Pro Bullet Video surveillance Memory surcharge - G6 - 5 $37.00 $185.00 Pro Bullet Support UI Care - G6 Pro Bullet - 5 $109.00 $545.00 Network infrastructure Device Bridge Pro Sector UDB-Pro-Sector-US 1 $199.00 $199.00 Memory surcharge - Network infrastructure Device Bridge Pro - 1 $15.00 $15.00 Sector Support UI Care - Device Bridge - 1 $39.00 $39.00 Pro Sector Network infrastructure Device Bridge Pro / US UDB-Pro-US 1 $199.00 $199.00 Version Network infrastructure Memory surcharge - - 1 $15.00 $15.00 Device Bridge Pro Support UUl Care - Device Bridge 1 $39.00 $39.00 Pro Network infrastructure Flex Utility Pro UACC-Flex-Utility-Pro 1 $59.00 $59.00 Network infrastructure Switch Ultra 60W / US Version USW-Ultra-60W 1 $159.00 $159.00 Network infrastructure Memory surcharge - - 1 $12.00 $12.00 Switch Ultra 60W Support Ware -Switch Ultra 1 $29.00 $29.00 60I Video surveillance P t ork Video Recorder UNVR-Pro 1 $499.00 $499.00 ro Video surveillance Memory surcharge - 1 $39.00 $39.00 NVR Pro Support UI Care - NVR Pro - 1 $99.00 $99.00 Video surveillance Protect Viewport UP-Viewport 1 $199.00 $199.00 Video surveillance Tariff surcharge - - 1 $14.00 $14.00 Protect Viewport Video surveillance Memory surcharge - 1 $15.00 $15.00 Protect Viewport Ubiquiti reconciliation: Visible extracted rows total $8,000.00, which reconciles to the verified cart merchandise total. Cart -level memory and tariff surcharges totaled $281.00 and $334.00, respectively. Checkout added $35.40 shipping and $675.09 sales tax for $8,710.49 total. Amazon Business --- captured cart line items Category Description Model I SKU Qty. Unit Extended APC Smart -UPS Power infrastructure 1500VA/900W SMC1500-2UC 1 $820.99 $820.99 Rackmount UPS StarTech 6U Vertical Network infrastructure Wall -Mount Patch Panel RK619WALLV 1 $89.43 $89.43 Rack Brileine Shielded Cat6 Network infrastructure RJ45 Pass -Through — 1 $18.99 $18.99 Connectors, 100-Pack Universal Antenna Network infrastructure Mount / 19.68-inch J- — 1 $29 99 $29 99 Pole Wireless Bridge Bracket TRUE CABLE Cat6 Network infrastructure Direct Burial Bulk — 2 $272.43 $544.86 Ethernet Cable, 1,000 ft NVR storage Western Digital WD Red Pro 24TB NAS HDD WD241 KFGX 1 $1,059.99 $1,059.99 NVR storage Western Digital WD Red WD241 KFGX 3 $899.IV, 9 $2,699.97 Pro 24TB NAS HDD NVR storage note: The four WD Red Pro 24 TB drives provide 96 TB raw installed capacity. Actual usable video retention capacity depends on the NVR storage/protection configuration; no RAID/protection configuration was captured in the source material. Two -Way Communications Algo IP PoE Two-way Intercom; outdoor SIP communication call box with included 8201 1 $645.00 MSRP $645.00 surface -mount bracket The Algo 8201 price is a planning allowance based on manufacturer MSRP, not a captured vendor checkout amount. The device includes a surface -mount wall bracket. Field -provided weatherproof cable/conduit entry hardware, fasteners, backer/adapter materials if needed, and PoE network connectivity remain installation/site-work items unless separately purchased. Assumptions and Procurement Notes • Equipment prices are point -in -time cart captures and remain subject to vendor availability, price changes, tax treatment, shipping changes, and final checkout calculation. • The Ubiquiti checkout calculation includes sales tax. Amazon tax was not captured; the Amazon subtotal is therefore not a final purchase total. • The Algo 8201 is shown as a budgetary MSRP allowance until a vendor cart, reseller quote, or checkout capture is available. • Technology Services labor is not billed separately because it is already paid through Public Works' monthly service agreement. • Public Works/Maintenance site work is excluded, including poles, conduit, trenching, electrical service, civil work, permits, restoration, and associated field -construction labor. • Before purchase, confirm camera locations, bridge line -of -sight, cable routing and length, available PoE power budget, NVR drive configuration, retention requirement, and intercom call-routing/SIP endpoint design. ESTIMATE Pro Electric & Controls LLC proelectricandcontrols@gmaii.com PRO 2308 Westshore Dr NE +1 (509) 855-6792 0 ELECTRIC&CONTROLS LLC Moses Lake, WA 98837 Javier Santillan -COMA[ -AL-t MT1Rt 1 -PtC & AMMAIVNIMMS Bill to Grant County Public Works 124 Enterprise St SE Ephrata, Washington 98823 United States Estimate details Estimate no.: 2620 Estimate date: 10/26/2026 Expiration date: 11 /26/2026 # Date Product or service Description 1. By the job Hourly Rate not applied. Job name: Ephrata landfill low voltage camera project: Project will consist of running new 15A circuit (12 AWG copper wire) to oil waste area. Installation on new 5KVA step down transformer to 120/240V and sub panel for 20A 120/240V 1 PH panel. (1) 20A 120V circuit to new low voltage cabinet location. (Cabinet provided by the customer). New 3/4 rigid conduit run on each side of the scale for (2) new cameras at each location. We will pull (2) cat6 cables to each location. Installation of new (4) inch by 10 foot rigid conduit for South cameras. This Price included Labor, materials, and electrical work permit. 3 Accepted date Accepted by Kevin R. Burgess, Chair Subtotal Sales tax Total Qty Rate Amount 1 $9,200.00 $9,200.00 Expiry d ate $9,200.00 $772.80 $99972.80 11/26/2026