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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMAN ELL CONFIDENTIAL INFORMATION: OYES ® NO DATE: 1 0/2/26 PHONE:X2931 EMU ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related []Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants ® Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes []Ordinances [:]Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners' Minutes for the week of Octobeiv/5,,2026 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO A N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A ------- - ---------------- - ------ DATE OF ACTION:I f o DEFERRED OR CONTINUED TO . APPROVE: DENIED ABSTAIN D 1 e a.. D2 D3-. WITHDRAWN: 4/2 3/24 �Nt cop G Grant County Board of Commissioners `: ��' � Meeting Minutes Week of October 19, 2026 - October 25, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:42 a.m. at the Grant County Sheriff's Office and Adult Correctional Facilities with Commissioners Burgess, Jones and Carter in attendance. 8:30 a.m. -10:00 a.m. Jail Walkthrough re: Staffing Needs Staff Present: Will Rutherford, Clemons, Rutherford & Associates, Inc.; Tom Gaines, County Administrator; Decorah Anderson - Cook and Gina Saldana, Human Resources; Caitlin E. ManeR and Chelsey Sanford, Commissioners'Office; Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Phillip Coats, Lt. Derek Jay, Lt. Josh Erickson, Sgt. Dan Simon and Kyle Foreman, Sheriff's Office; Kevin Schmidt, Facilities & Maintenance The following Topics were presented and discussed during the Jail Walkthrough: • Sheriff's Office Corrections Staffing Request • Architect Recommendations for Staffing in New Jail o Shared, Civilian, and Corrections Staff Posts o Alternate Considerations-OvertimeorDual- Trained Employees • National Institution of Corrections Staffing Analysis • Current Staffing Rotation o Supervisor to Crew Ratio o FMLA & Leave Without Pay Status Employees • Budget & Potential Growth Forecasting o State Requirements for Staffing Needs o Sustainability of Posts • Current Statistics of Grant County Corrections Officers • Behavioral Health Standards for Staff and Inmates • Corrections vs. Patrol Officer Use of Force Standards o Calls for Assistance, Demographic Studies • Current Booking Restrictions 0 Registered Nursing Staff • Next Steps: Fiscal Analysis, Updated Staffing Chart 10:00a.m.-10:15a.m. Auditor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Treasurer's Office Update (CommissionerJones did not attend) Staff Present: Carrie Heston, Treasurer; The following Topics were presented and discussed during the Treasurer's Office Update: • 2 nd Half Tax Payments o 68% Collection Rate • Payment Options • Budget & Revenue Projections • State Audit 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Upcoming Family Law and Criminal Trials • Budget Meeting with Consultant o Insurance Increase • Request for Reserved Parking Spots for Judges 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: CheLsey Sanford, Deputy Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Public Concern - Littering in Mattawa o Closed Transfer Station • Old Vantage Highway Rockslide • Legislative Consultant Services • Position Management Review Cancellation 11:00a.m.-11:30a.m. Position Management Review (PMR) (Cancelled) Page 2 of 10 BOCC Minutes Week of October 19, 2026 11:30 a.m. - 12:00 p.m. Open Record Public Hearing, Royal Slope Solar Development Agreement Staff Present: Jim Anderson -Cook, Development Services Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been posted Resolution No. 26-080- and published in accordance with local and state Laws, CC AN® Development Commissioner Jones opened the public hearing on October Agreement 1% 2026, at 11:30 a.m. to consider a Development Agreement between Grant County and Royal Slope Solar, LLC. Jim Anderson -Cook gave an overview of the Development Agreement. Public Comment was given about the following topics: • Animal Pathways MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, APPROVE DEVELOPMENT AGREEMENT BETWEEN GRANT COUNT AND ROYAL SOLAR LLC AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 11:42 a.m. The Monday, October 19, 2026 session was closed at 11:42 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, October 20, 2026, at 8:30 a.m. with Commissioner Burgess and Jones in attendance. Commissioner Carter attended via Zoom at 9:00 a.m. 8:30 a.m. - 9:00 a.m. Renew Update Staff Present: Dell Anderson, Director and Matt Truman, Financial Director; Tom Gaines, County Administrator Page 3 of 10 BOCC Minutes Week of October 19, 2026 The following Topics were presented and discussed during the Renew Update: • 5-Year Continuous Grant Funding for Satellite Crisis Operations o 4Additional FuLL-Time Employees (FTE) 0 Renew 3 rd Quarter Review Presentation o Financial Overview Year -to -Date o Plum St. Building Remodel Progress o Personnel Management- FTE Counts o Grant "Burn Rate" Review • Grant Contract Timelines -Review &ApprovaL Process • Proposals: Full -Time HR Position at Renew Offices o Position Management, Hiring Processes • Employee Enhancement/ Retention Funds • Finance Software Implementation • Laptop Replacements - Cost Savings • 2027 Budget Planning 9:00 a.m. - 9:30 a.m. Consent Agenda Review/ Work Session Staff Present: Tom Gaines, County Administrator; Caitlin E. ManelL, Clerk of the Board; Amy Paynter, District Court; Kevin Schmidt, Facilities & Maintenance The following Topics were presented and discussed during the Consent Agenda Review / Work Session: • Items to be moved to -Board Discussion/Decision • Strategic Infrastructure Program Grant Funding • Superior Court Reserved Parking Request (Held for Further Discussion) • Single Point of Entry Meeting • Transfer Station Dropbox Closure 2022-2023 • Tourism Advertisement Opportunity • JaiLWaLkthrough Meeting 9:30 a. m. - 10. 00 a. m. Sherrif's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Philip Coats; Tom Gaines, County Administrator; Blair Kok, Risk & Safety Coordinator; Trevor Bevier, Prosecuting Attorney's Office The following Topics were presented and discussed during the Sheriff's Office Update: • New Corrections Officer Swearing In Page 4 of 10 BOCC Minutes Week of October 19,2026 • Upcoming Halloween Events • Attorney -General Determination on Case Review of 2024 In -Custody Death • Unexpected Fatality Review Board Response Deadline • State Department of Health Review & Response o 'State Patrol Response Time o Extension Request to be on Consent 10:00a.m.-10:30a.m. Commissioner Work Session re: Levy House Bill Staff Present: Carrie Heston, Treasurer; Tom Gaines, County Administrator; Caitlin E. Manell, Clerk of the Board; Darryl Pheasant, Prior Treasurer The following Topics were presented and discussed during the Commissioner Work Session: • Treasurer Recommendation: Split of Levies o Public Health Levy Consideration o Impacts to Tax Rates • Positive Tax Increase Potential, Assessor's Office Calculation Benefits • Direction: Clerk to Contact Department of Revenue for Procedures to Split Mental, Health and Veterans Assistance from Regular Levy. • Mental Health Tax ImpLications—CoLLections, June Tax • Assessor Update Last Week 10:30 a.m. — 11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director; Tom Gaines, County Administrator; Caitlin ManelL, Commissioners' Office The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Position Management: o Veteran Services, Modification of Requested New Full -Time Employee to Reclassification of Office Assistant to Veteran Services Officer (VSO) (Approved) Page 5 of 10 BOCC Minutes Week of October 19, 2026 o Renew, Peer Support Specialist BackfiLL (Approved) o Sheriff's Office Corrections Staff (Hold) • Policy 629 Review -ADA Disability Support • Budget Meetings w/ Financial Specialist • Tourism Marketing & PR Coordinator o All Three Board to Attend -Maybe Add Fairgrounds Director to Panel RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:31 a.m. to go until 10:40 a.m. In attendance were Commissioners Burgess Jones, and Carter (via Zoom), and Decorah Anderson -Cook, Gina Saldana, and Tom Gaines. Commissioner Burgess closed the session at 10:40 a.m. Following the Closed Session, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE BARGAINING AUTHORITY FOR HUMAN RESOURCES. MOTION PASSED UNANIMOUSLY. RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:41 a.m. to go until 10:46 a.m. In attendance Evaluation were Commissioners Burgess, Jones, and Carter (via Zoom), and Decorah Anderson -Cook, Gina SaLdana, and Tom Gaines. The session continued until 10:51 a.m. Commissioner Burgess closed the session at 10:52 a.m. COMMISSIONER'S MEETING 11:00 a.m. . A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • Concerns about County Operations for Projects o County Engineer Recommendations o Fairway 1 Project -Bylaws Update Request o Declined Request for Boundary Line Adjustment • Coroner's Office Project C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. Page 6 of 10 BOCC Minutes Week of October 19, 2026 D. Board Correspondence • None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Response to Public Comment F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $295809634.92) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of October 12, 2026. 3. Approve Invoice to Grant County Animal Outreach (GCAO) for the 2026 Animal Shelter Contract - Q4 Payment in the amount of $25,000 to be paid from Fund 001.0125 (Misc Gen Govt). 4. Approve recommendation to Deny an Assumption Cannabis License for ZVD Enterprise Located 2255 Road E.5 NE STE A Moses Lake WA, 98837 for Cannabis Producer Tier 3. 5. Approve recommendation to Deny an Assumption Cannabis License for ZVD Enterprise Located 2255 Road E.5 NE STE C Moses Lake WA., 98837 for Cannabis Processor. 6. Approve one (1) year extension request from City of Moses Lake on Strategic Infrastructure Program (SIP) 2025-02 Yonezawa Roundabout Project. Requested end date is October 14, 2027. 7. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-03 Community Center Extension Continued project in the amount of $14,700. 8. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-06 Kitchen Expansion for current and future growth, in the amount of $4,060. 9. Approve reimbursement request from City of Quincy on the American Rescue Plan Act (ARPA) in the amount of $24,424.14 for reimbursements #1 & 2. Page 7 of 10 BOCC Minutes Week of October 19 92026 10. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) for September 2026 in the amount of $24,479.49. DISTRICT COURT 11. Approve Resolution No. 26-081-CC and request for Judge Gwinn to DocuSign Amendment to AOC3272 between Administrative Office of the Courts (AOC) and Grant County District Community Court. AOC made amendments to Sections 5, 6, and 13 providing clarifying Language. FACILITIES & MAINTENANCE 12. Approve Change Order with Lydig Construction for services, material and equipment that were not a part of the original bid for the coroner's building. These costs .include unforeseen permit fees, moving equipment to the temporary facility, mechanical changes, right of way requirements for the city of Moses Lake and other related costs in the amount of $944,120 to be paid out of the Capital Fund approved for this project. FAIRGROUNDS, 13. Approve Out Of State Travel for Ken White to attend the Advanced Footing Academy in Las Vegas, NV. Dates of travel are January 21 through 24, 2027. Estimated cost is $1,803. PUBLIC WORKS 14. Approve Resolution No. 26-082-CC and InterlocaL Agreement between Grant County and Grant County Fire District 13 to utilize Public Works fueling stations and to reimburse Grant County accordingly, in effect upon execution until cancelled or altered. 15. Approve Authorization for Andy Booth, Director, to sign Agreement with Washington State Department of Ecology, to extend current contract expiration date from December 31, 2026 to June 30, 2027, for Grant County to spend out the current grant, no monetary changes are involved. 16. Approve Local Agency Agreement LA1 1132 Supplement No. 1 for the Bridge #247 project, adjusting the Federal and State match fund for preliminary engineering to the actual consultant agreement. P P 1\1 PXA/ 17. Approve Amendment Agreement between Molina Healthcare of Washington and Grant County dba Renew for Provider Services. 18. Approve request for Dell Anderson, Director, to DocuSign rlksavleuement. Amendment 2 to Contract No. K1 3553 between Washington State Department of Corrections and Grant County dba Renew for DOSA Services. New term is October 16, 2024, through October 16, 2027. Page 8 of 10 BOCC Minutes Week of October 19,2026 TECHNOLOGY SERVICES 19. Approve Revision to Purchase Order No. 1101 to Lenovo for QUAD replacements used by Grant County Technology Services for four (4) ThinkCenter M90t Gen 6 (Intel) Towers with 5-year Premier Support for AIPC upgrade in the amount of $19,314.80. This is a budgeted QUAD replacement to be paid from Fund 501.0000. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 19 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:27 a.m. 11:30 a.m. - 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance Update Staff Present: Shane Heston, Acrisure; Blair Kok, Risk & Safety Coordinator; Tom Gaines, County Administrator The following Topics were presented and discussed during the WCRG Insurance Update: • Current Policy Year - 17 Claims to Date o Claims Filed This Week • Open Claims - Recent Movement • Self -insured Processes & Procedures o, Notice, Actuarial Study • 2021 Loss Run Policy • Renewal Rate Finalization Upcoming The Tuesday, October 20, 2026 session was closed at 11:42 a.m. Page 9 of 10 BOCC Minutes Week of October 19, 2026 Meeting Minutes for the week of October 19, 2026 were approved this day of 1� 4, �' 2026. Attest: j v1-t Q61 Caitlin E. 14WneYL, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess air Page 10 of 10 BOCC Minutes Week of October 19, 2026