HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: PUBLIC WORKS
REQUEST SUBMITTED BY: Victoria Seim
CONTACT PERSON ATTENDING ROUNDTABLE: John Brissey
CONFIDENTIAL INFORMATION: ❑YES *NO
DATE:10.15.2026
PHONE: 509-754-6082
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AO
Request for authorization to sign Grant Agreement #TCPRA-1 921 -GrCoPW-00052 Amendment
No. 5 with the Washington State Department of Ecology, to extend the current contract ex-
piration date from 12.31.2026 to 06.30.2027 in order to allow Grant County to spend out the
current grant. No monetary changes are involved. Signatures are not needed by the Board.
F18CAL / BUDGET IMPACT:
* • ontig tomplte 4Finangiall to bmission.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? M YES ❑ NO ❑ N/A
DATE OF ACTION: /O/ZZZZ-(40
APPROVE: DENIED ABSTAIN
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
CO&A
14 PUBLIC WoRKs DF.PAPTMENT
GRANT COUNTY
124 ENTERPRASE STRIEV SE
W A IS
--l-TIRATA, L WA 98823
------ ----------- - ----- --- --------- ------ - ------------
Serial No. 26-033
October 15. 2026
Grant County Board of County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Signature for Grant Agreement #TCPRA-1 921 -GrCoPW-00052 Amendment No. 5
Honorable Board of County Commissioners,
Please see the attached agreement for review and approval.
Agencv: Washington State Dept. of Ecology
Current Term of Contract: 10/01/2017 to 12/31/2026
Purpose: Extend the expiration date to 06/30/2027
Amount: Unchanged
I am seeking authorization to sign the above referenced amendment with the Department of
Ecology to extend the expiration date to 06/30/2027. This will allow Grant County to spend out
the current grant.
Thank you for your consideration In this matter.
Sincerely,
Andy Booth
Grant County Public Works Director
"To meet current and future needs, serving together with public and private entities, while fostering, a respectful and
Z-7
successful work- environment."
(509) 754-60822
Andy Booth, Director of Public Work-& ... —......... Ext, 3519
Josh Savage-, Foreman Dist. No 1.............
(509) 860-0136
publicworkscigrantcounw wa, gov
John Bfissey, Dt-puty Director of Public Works... Ext. 3540
Mike DeTrolio, Supervisor Dist, No. 2 .......(509)
760-8708
Cade Egbert, County Engineer
(509) 237-1401
Rod Follett, Supervisor Sign Shop ...... ............. Ext, 3576
Rusty Soelter, Supemisor Dist, No. 3..........
(509) 760-9710
hinies Davis, County Road Supervisor ......
Ext. 3504
Jason Collings, Manager Solid Waste.,....... (509) 734-3351
John Spiess, Supervisor Central Shop..........
(509) 750-3.3558
Racheal Davis, Finance Manager
Ext. 3555
Tim Massey, Supmisor Bridge Crew.........
(509.) 7760-87 12
K26-199
DEPARTMENT OF
&VANN= ECOLOGY
State of Washington
AMENDMENT NO. 5
TO AGREEMENT NO. TCPRA-1921-GrCoPW-00052
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
GRANT COUNTY PUBLIC WORKS
PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department
of Ecology (ECOLOGY) and GRANT COUNTY PUBLIC WORKS (RECIPIENT) for the Ephrata Landfill
Remediation (PROJECT).
The purpose of this amendment is to extend the expiration date of the agreement to June 30, 2027, to allow more time
for project billing and closeout; and to revise all task amounts to whole dollars due to a bug in the EAGL system for.
the 1921 Opportunities that is preventing the use of cents in the task amount field.
The budget is revised as follows:
Task 1 - Grant and Project Administration (J008) - Reduce funding by .17, from 97,720.17 to $97,720.00
Task 2 - Interim Actions (J002)- Increase funding by .08, from $2,702,865.92 to $2,702,866.00
Task 3 - Remedial Investigations (J003) - Increase funding by .84, from $3,166,895.16 to $3,166,896.00
Task 4 - Feasibility Study (J004) - Decrease funding by .75, from $1,887,185.75 to $1,887,185.00
Task 5 - Engineering Design (J005) - Remains at zero
The overall grant amount is not changing. It remains at $7,854,667.
The scope of work and deliverables and all other terms and conditions remain the same.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Expiration Date:
Original: 12/31/2026 Amended: 06/30/2027
CHANGES TO SCOPE OF WORK
Task Number:
Task Cost: $97,720.00
Task Title: GRANT AND PROJECT ADMINISTRATION - J008
Task Description:
This task funds the RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to administer the grant
and manage project activities.
Eligible administrative activities may include costs necessary to:
• Ensure compliance with the terms of the Agreed Order No. DE3 810, except legal costs.
Template Version 10/30/2015
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA-1921-GrCoPW-00052
Amendment No. 5
• Perform Public Involvement Activities: Plan and hold meetings and communications with the public,
consultants/contractors, or ECOLOGY not billed under another task.
• Procure and manage consultants and construction contractors.
• Perform quality control and quality assurance oversight of all project elements.
• Manage the grant, develop, and maintain grant files.
• Prepare and submit payment requests, and progress reports, spending plans, or other reports.
• Conduct, coordinate, and schedule project activities described in the scope of work.
• Purchase services, supplies, tools, and equipment needed to accomplish grant tasks. (Equipment purchases are
conditionally eligible and require prior written approval by ECOLOGY's Financial Manager).
• Attend training events approved in advance, including related travel costs. (Training requires prior approval by
ECOLOGY'S Grant Financial Manager).
• Perform Environmental impact analysis.
• Perform Cost -Benefit analyses.
• Conduct research or studies relevant to multiple tasks.
• Manage scientific Data, including Environmental Information Management .System (EIM) submissions.
• Prepare documents related to development of Agreed Order (AO), Consent Decree (CD) or amendments to an AO or
CD.
SPENDING PLANS
The RECIPIENT shall submit a spending plan form in EAGL. The spending plan identifies the amount by quarter in
which the RECIPIENT plans to bill ECOLOGY for accumulated costs through the term of the agreement.
The spending plan must be updated as requested by ECOLOGY to reflect actual expenditures and projections for the
remainder of grant/loan reimbursement requests. The spending plan form in EAGL must be updated as requested by
ECOLOGY.
TRAVEL AND PER DIEM
ECOLOGY will reimburse travel costs at the state per diem rate in effect when the costs were incurred. To receive
travel costs, an individual must be in travel status. Any costs incurred over the state rate will be the sole responsibility
of the RECIPIENT unless an exception is provided in writing by the ECOLOGY grant financial manager prior to the
costs being incurred. The RECIPIENT may bill costs related to vehicle usage at the state approved mileage rate. Any
other motor pool costs, such as the cost of parking the RECIPIENT's vehicles at their own office, purchasing, repairing
or maintaining vehicles are considered part of overhead and may not be direct billed under this agreement.
BACKUP DOCUMENTATION
All backup documentation, whether prime contractor or subcontractor, must include the day worked, the hours, the rate
of pay, total cost, and the activity being performed unless agreed to in writing by the ECOLOGY grant financial
manager. If this level of detail isn't provided in the invoice for RECIPIENT employee costs, then timesheets must be
provided that are signed by the individual and their supervisor documenting hours worked on the project activities by
task and day. The rate of pay, number of hours by day, and total cost must be itemized.
Task Goal Statement:
To manage the grant and project, and complete all administrative documentation and billings in accordance with
accounting standards, the terms and conditions of the grant, the Administrative Requirements for Recipients of
Ecology Grants and Loans Managed in EAGL.
Template Version 10/30/2015
Page 2of8
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA-1921-GrCoPW-00052
Amendment No. 5
Task Expected Outcome:
Project documentation will be properly developed and maintained in accordance with the terms and conditions of the
grant, and the Administrative Requirements for Recipients of Ecology Grants and Loans Managed in EAGL .
Recipient Task Coordinator: Joan Sieverkropp
Deliverables
Page 3 of 8
Number
Description
Due Date
1.1
Quarterly grant payment requests/progress reports (PRPR) with
proper documentation. (unless otherwise approved in advance by
ECOLOGY)
1.2
Updated spending plan form completed in EAGL with each PRPR
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $2,702,866.00
Task Title: INTERIM OR EMERGENCY ACTIONS - J002
Task Description:
The purpose of this task is to fund the RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to
plan and perform ECOLOGY required or approved emergency or interim actions at the Site necessary to reduce
potential threats to human health and the environment. These actions must be conducted in compliance with the
Model Toxics Control Act.
Task Goal Statement:
To reduce a threat to human health or the environment by eliminating or substantially reducing one or more pathways
for exposure to a hazardous substance at the Site, or to correct a problem that could become substantially worse or cost
substantially more to address if the remedial action is delayed.
Task Expected Outcome:
The interim or emergency action is protective of human health and the environment, meets MTCA cleanup standards,
does not foreclose reasonable alternatives for the cleanup action or delay or supplant the cleanup process.
Recipient Task Coordinator: Andy Booth
Template Version 10/30/2015
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA-1 92 1 -GrCoPW-00052
Amendment No. 5
Deliverables
Page 4 of 8
Number
Description
Due Date
2.1
Interim or Emergency Action Report
CHANGES TO SCOPE OF WORK
Task Number: 3 Task Cost: $3,166,896.00
Task Title: REMEDIAL INVESTIGATIONS - J003
Task Description:
This task fiinds the RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to plan and perform
Remedial Investigations at the Site consistent with the scope of work in the Agreed Order (Agreed Order DE 3810) for
the Site. This also includes sampling and analysis costs, identification and testing sources of contamination,
surveying/mapping, data management, reports, and project management.
All sampling and analysis data must be entered into the ECOLOGY Environmental Information Management (EIM)
database in accordance with the schedule in Agreed Order DE 3 810 and prior to ECOLOGY making the final grant
payment. ECOLOGY may withhold funding under this task until the EIM submittal has been completed and verified
by ECOLOGY.
Task Goal Statement:
To compile Site information, and conduct field investigations that adequately characterize the nature and extent of
contamination at the Site to enable the development and evaluation of alternatives for the cleanup of the Site.
Task Expected Outcome:
The results of the RI are documented in a report that can be used to aid the development and evaluation of cleanup
alternatives for the Site.
Recipient Task Coordinator: Andy Booth
Deliverables
Number
Description
Due Date
3.1
Remedial Investigation Report
CHANGES TO SCOPE OF WORK
Task Number: 4 Task Cost: $1,887,185.00
Template Version 10/30/2015
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA- 192 1 -GrCoPW-00052
Amendment No. 5
Task Title: FEASIBILITY STUDY AND REMEDY SELECTION - J004
Task Description:
This task funds the RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to plan and perform the
Feasibility Study consistent with the scope of work in the cleanup agreement for the Site, including remedy selection
and development of the cleanup action plan. Eligible costs may also include pilot tests, treatability studies, stormwater
source control engineering studies, green remediation alternatives analysis, Environmental Impact Statements, data
management, public involvement, and ECOLOGY approved source control activities related to the Feasibility Study
phase of work.
Task Goal Statement:
To complete an engineering study to develop and evaluate cleanup action alternatives to enable ECOLOGY to select a
cleanup action for the Site and to develop a draft cleanup action plan based on that work.
Task Expected Outcome:
The results of the Feasibility Study process are documented in a Feasibility Study report and adequate information has
been provided so a cleanup action can be selected for the Site.
Recipient Task Coordinator: Andy Booth
Deliverables
Page 5 of 8
Number
Description
Due Date
4.1
Feasibility Study
CHANGES TO THE BUDGET
Funding Distribution EG210026
Funding Title: Ephrata Landfill Remediation-Oversight
Funding Type: Grant
Funding Effective Date: 10/01/2017 Funding Expiration Date: 06/30/2027
Funding Source:
Title: Model Toxics Control Capital Account (MTCCA)
Template Version 10/30/2015
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA- 192 1 -GrCoPW-00052
Amendment No. 5
Page 6 of 8
Fund:
FD
Type:
State
Funding Source %:
59.84%
Description:
Remedial action grants and loans are provided to local governments in Washington
State to facilitate the cleanup of publicly owned lands contaminated with hazardous
substances. Grants or Loans offered include those for initial investigations,
independent cleanups, cleanups conducted tinder order or consent decree, safe drinking
water actions, areawide groundwater investigations, and integrated planning activities.
The remedial action grant and loan program was created by the Model Toxics Control
Act (MTCA), Chapter 70.105D RCW. MTCA directed Ecology to adopt rules for grant
and loan issuance and performance. Those rules are in Chapter 173-322A WAC,
Remedial Action Grants and Loans. Funds for remedial action grants and loans come
from a tax on hazardous substances. MTCA directs 25% of the tax revenue into the
Model Toxics Control Capitol Account (MTCCA) and in some cases capital bond
funds are provided to increase available grant funding.
Title:
State Building Construction Account (SBCA)
Fund:
Type: State
Funding Source %: 40.16%
Description: The Model Toxics Control Act (MTCA), Chapter 70.1051) RCW. MTCA directs 25%
of the tax revenue into the Model Toxics Control Capital Account (MTCCA) and in
some cases capital bond funds are provided to increase available grant funding.
Approved Indirect Costs Rate:
Approved State Indirect: 25 %
Recipient Match %:
25%
InKind Interlocal Allowed:
No
InKind Other Allowed:
No
Is this Funding Distribution used to
match a federal grant? No
Ephrata Landfill Remediation-Oversight
Task Total
ENGINEERING DESIGN - J005
$
0.00
FEASIBILITY STUDY AND REMEDY SELECTION -
J004
$
118879185.00
GRANT AND PROJECT ADMINISTRATION - J008
$
97,720.00
INTERIM OR EMERGENCY ACTIONS - J002
$
2170206.00
REMEDIAL INVESTIGATIONS - J003
$
3,1669896.00
Total: $ 7,854,667.00
Template Version 10/30/2015
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA- 192 1 -GrCoPW-00052
Amendment No. 5
Funding Distribution Summary
Recipient / Ecology Share
Page 7 of 8
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
Ephrata Landfill
Remediation-Oversi ht
25 %
$ L963,666.75
$ 5589100.25
$ 7,85407.00
Total
$ 1,9639666.75
$ 59891,000.25
$ 798549667.00
Template Version 10/30/2015
State of Washington Department of Ecology
GRANT COUNTY PUBLIC WORKS
Ephrata Landfill Remediation Project
Agreement No. TCPRA- 1921 -GrCoPW-00052
Amendment No. 5
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,
except as expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their
respective organizations to this Amendment.
This amendment will be effective 10/06/2026.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do
agree in each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology
By:
Nhi Irwin
Toxics Cleanup
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015
GRANT COUNTY PUBLIC WORKS
Date Andy Booth
Director
Page 8 of 8
Date