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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12-.00pm on Thursday) REQUESTING DEPARTMENT:BOCC REQUEST SUBMITTED BY:CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE:CEMANELL CONFIDENTIAL INFORMATION: E]YES ® NO DATE: 10/16/2026 PHONE:x2931 ElAgreement / Contract EIAP Vouchers ElAppointment / Reappointment EIARPA Related El Bids / RFPs / Quotes Award EBid Opening Scheduled 0 Boards / Committees El Budget El Computer Related El County Code [:]Emergency Purchase ElEmployee Rel, F-1 Facilities Related El Financial El Funds ElHearing El Invoices / Purchase Orders El Grants — Fed/State/County ElLeases EIMOA / MOU * Minutes ElOrdinances El Out of State Travel El Petty Cash El Policies El Proclamations El Request for Purchase El Resolution [I Recommendation El Professional Serv/Consultant El Support Letter OSurplus Req. [-]Tax Levies ElThank You's E]Tax Title Property EIWSLCB ��/il%Gli'/�� .y%��/H/��y%%�y��//�%H.�.^��//.G%/.f��.�s��k� ./ _. .� �.«may ��.�£��SG��r��.G�� Commissioners' Minutes for the week of October 12, 2026. If necessary, was this document reviewed by accounting? E YES 1:1 NO R N/A If necessary, was this document reviewed by legal? El YES El NO W N/A DATE OF ACTION. lD Zd 2 DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3�C�� - WITHDRAWN - 4/23/24 CO Grant , i Boar of Ch Meeting Minutes � Week of October 12, 2026 - October 18, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:43 a.m. with Commissioners Jones and Carter in attendance. Commissioner Burgess was out and excused for the week. 8:30 a.m. - 9:00 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Caitlin Manell, Clerk of the Board; Trevor Bevier (via Zoom), Prosecuting Attorney's Office; Brian Carlson (via Zoom), LGMS Financial Services The following Topics were presented and discussed during the County Administrator Update: • Washington Department of Fish &Wildlife (WDFW) Meeting -Old Vantage Highway • Legislative Bill Tracker Review • 2027 Draft Budget Spreadsheet o Budget Processes • 2027 Advisory Vote Ballot Resolution -General Election RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 8:55 a.m. to go until 9:10 a.m. In attendance were Evaluation Commissioners Jones and Carter, Tom Gaines, Decorah Anderson -Cook, Caitlin Manell, Trevor Bevier (via Zoom) and Brian Carlson (via Zoom). Commissioner Jones closed the session at 9:10 a.m. 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Development Services Update: • Permit Activity and Revenue o Solar Project Transfers • Comprehensive Planning, Growth Management and Land Use o Intergovernmental Coordination • Renewable Energy and Transmission • Shrubsteppe Mitigation and Cultural Resources • Project Review, Water Systems, and Department Operations • Regional and Professional Engagement o Staff Presentation at NACo Energy Symposium • Development Agreement Public Hearing • Critical Area Ordinance Updates, Suggested Changes 10:00a.m.-10:15a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor; Tom Gaines, County Administrator The following Topics were presented and discussed during the Assessor Update: 0 Personal Property Entries, Market Adjustments 0 Reporting Requirements, Department of Revenue Valuations 0 New Construction Certification (Anticipated Next Week) 0 2027 Budget Planning and Preparation Process 0 Software Implementation / Integrations 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Kim Allen (via Zoom), County Clerk; Tom Gaines, County Administrator The following Topics were presented and discussed during the Clerk's Office Update: • Employee Appreciation Barbeque -Superior Court Participation, Next Steps • 2027 Budget Planning and Preparation Process 10:30 a.m. - 10:45 a.m. District Court Update Page 2 of 9 BOCC Minutes Week of October 12, 2026 Staff Present: Kristen Arizemendi, Court Administrator; Tom Gaines, County Administrator The following Topics were presented and discussed during the District Court Update: • Mock Hearings at New JaiLw/ Public Defender, Prosecuting Attorney's Office o Technical Issues, Needs of Offices 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Commissioner. Work Session: • Coroner's Office Construction TimeLine- Upcoming Change Order • Budget Preparation Check -in Meeting • Tourism Marketing & PR Coordinator Position o Interview Panel, Presentation • 2027 Budget Planning and Preparation Process 11:00 a.m. - 11:30 a.m. - Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana, and Dan Seitz, Human Resources; Tom Gaines, County Administrator; Amanda Simonsen, Jamie Olsen and Amber Jacobs, Accounting; Anthony Garcia, Veteran Services Officer The following Topics were presented and discussed during the Position Management Review: • Veteran Services, Veteran Service Office Additional Full -Time Employee o Funding, Current Staffing and Workload, Process Updates, Revenues • Renew, Public Relations Specialist BackfiLL Reclassification 11:30 a.m. - 12:30 p.m. 2027 Budget Preparation Check -in Meeting (Cancelled) The Monday, October 12, 2026 session was closed at 11:26 a.m. Page 3 of 9 BOCC Minutes Week of October 12, 2026 SESSION CONTINUATION The session was re -opened on Tuesday, October 13, 2026, at 9:00 a.m. with Commissioners Jones and Carter (via Zoom) in attendance. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin E. ManeLl, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o District Court Furniture • Employee Appreciation Barbeque- News Article • Budget Review Meetings 9:30 a.m. - 9:45 a.m. Prosecuting Attorney's Office Update (Commissioner Carter attended in person at 9:30 a.m.) Staff Present: Trevor Bevier, Civil Deputy Prosecuting Attorney; Tom Gaines, County Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Contract Review List RCW42.30.110(l)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 9:33 a.m. to go until 9:36 a.m. In attendance were Commissioner Jones and Carter, Tom Gaines and Trevor Bevier Commissioner Jones closed the session at 9:36 a.m. 9:45 a.m. -10:00 a.m. Sheriff's Office Executive Session Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Beau Lamens, Sheriff's Office; Trevor Bevier, Prosecuting Attorney's Office; Tom Gaines, County Administrator; Decorah Anderson -Cook and Gina Saldana, Human Resources; Blair Kok, Risk Management The following Topics were presented and discussed during the Sheriff's Office Executive Session: Page 4 of 9 BOCC Minutes Week of October 12,2026 RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 9:45 a.m. to go until 9:55 a.m. In attendance were Commissioner Jones and Carter, Tom Gaines, Trevor Bevier, Joey Kriete, Gary Mansford, Beau Lamens, Decorah Anderson - Cook, Gina Saldana and Blair Kok. Commissioner Jones closed the session at 9:55 a.m. 10:00 a.m. -11:00 a.m. Human Resources Update Staff Present. Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Tom Gaines, County Administrator; Anthony Garcia (via Zoom), Veteran Services The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. Public Comment was provided about the following topics: ■ In Support of Veteran Service Officer (VSO) ■ Salaries and Wages of VSO ■ County Expenditures • Position Management o Renew, Public Relations Specialist Backfill/Re- title (Approved) o Veteran Services, Veteran Service Officer (Hold for One Week) o Renew, Community Crisis Responder, backfill request (Approved) • Budget Meetings • Tourism Position Candidate Interviews • Lexipol 200 Policy Series Released to All Staff RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:01 a.m. to go until 10:06 a.m. In attendance Matters were Commissioner Jones and Carter and Tom Gaines and Trevor Bevier. The session continued until 10:06 a.m., 10:11 a.m., and 10:16 a.m. Commissioner Jones closed the session at 10:16 a.m. RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:46 a.m. to go until 10:53 a.m. In attendance Matters were Commissioner Jones and Carter, Decorah Anderson - Cook and Gina Saldana. Commissioner Jones closed the session at 10:53 a.m. Page 5 of 9 BOCC Minutes Week of October 12, 2026 COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable ® Misc. Discussion: • None F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24-080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $19148 9 051.64) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of October 5, 2026. 3. Approve Invoices for the Grant County Tourism Advisory Committee in the amount of $10,117 to be paid from Fund 114.0000 (Tourist Advert). 4. Approve Amended Agreement with Royal Water District on the American Rescue Plan Act (ARPA) to correct agreement end date, which was incorrectly entered as September 30, 2026. The correct end date should be December 31, 2026. Page 6 of 9 BOCC Minutes Week of October 12, 2026 5. Approve Special Occasion Liquor License Application for Columbia Basin Cancer Foundation for the 18 th Annual Country Sweethearts Benefit Auction taking place on February 6, 2027 from 5:00 p.m. - 11:30 p.m. at the Grant County Fairgrounds Commercial &4H Building. 6. Approve Recommendations of Reappointment for Jerry Kennedy and Paul McLeod to the Mosquito Control District #2. The District has been advertising for applications since March of 2026. 7. Approve Out of State Travel Request for WSU Faculty to travel to the Oregon State University Hermiston Agricultural Research & Extension Center, and Moscow, ID in the conduct of their jobs. Request is for permission for the next year, to October 1, 2027, to travel without submitting a request for each individual trip. 8. Approve Request fora Budget Extension Hearing for Strategic Infrastructure Program (SIP) grant awards, approved on September 22, 2026. SIP 2026-06 McKay Healthcare for $240,000; SIP 2026-07 Port of Mattawa, Stevens Road Expansion for $200,000; SIP 2026-08 Port of Coulee City for $200,000. Total amount of award is $640, 0000. 9. Approve reimbursement request from Beverly Water District on the Strategic Infrastructure Program (SIP) 2025-04 New Reservoir Project in the amount of $69,905.22. 10. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $37,023.53 under the Uninsured SUDS category. FACILITIES & MAINTENANCE 11. Approve request to purchase office furniture in the Probation Offices in the District Court Facility in Moses Lake in the amount of $27,371.35. This is below the budgeted amount in the 2026 Capital Plan of $27, 500. 12. Approve Contract with.Bishop Contracting LLC for NP1 Roof Replacement in the amount of $25,318.80. This will be paid for by approved capital funds for Food Booth Upgrades, BEET 1. FAIRGROUNDS. 13. Approve recommendation to waive security for a memorial service in the Huck Fuller building at the Grant County Fairgrounds. The event will take place on October 28, 2026 from 3:00 - 6:00 p.m. There will be no alcohol at this event. PUBLIC WORKS 14. Approve request for a Public Hearing to declare surplus and order the sale of certain county -owned property. Once declared surplus, items would be sold on pubLicsurpLus.com and J. Stout Auctions. Page 7 of 9 BOCC Minutes Week of October 12, 2026 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE ITEMS 1 THROUGH 14 AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items 0 None I. Adjournment The Commissioner's Meeting adjourned at 11:06 a.m. 11:30a.m.-12:00p.m. Open Record Public Hearing, Sheriff's Office Request to Surplus Vehicle Staff Present: Beau Lamens Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Resolution No. 26-079- posted and published in accordance with Local and state CC Laws, Commissioner Jones opened the public hearing on October 13, 2026, at 11:30 a.m. to consider a request from the Sheriff's Office to declare surplus a county -owned vehicle. Beau Lamens gave an overview of the request. Public Comment was given about the following topics: • Follow Through on Request MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO DECLARE SURPLUS FORD VAN/BUS, SHERIFF'S OFFICE COUNTY -OWNED VEHICLE. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE, The Public Hearing was adjourned at 11:35 a.m. The Tuesday, October 13, 2026 session was closed at 11:35 a.m. Page 8 of 9 BOCC Minutes Week of October 12,2026 L+. Meeting Minutes for the week of October 13, 2026 were approved this � day of �0,c toh� r , 2026. Attest: Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, a i r Page 9 of 9 BOCC Minutes Week of October 12, 2026