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HomeMy WebLinkAboutContract Award - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Facilities Maintenance Fairgrounds DATE: 10/07/2026 REQUEST SUBMITTED BY: Chris Turner PHONE: 5092379824 ,- CONTACT PERSON ATTENDING ROUNDTABLE: Chris Turner/Kevin Schmidt CONFIDENTIAL INFORMATION: DYES NO Pgm dNWIMMIIM� IRAgreement it Contract OAP Vouchers OAppointment / Reappointment 11ARPA Related igBids it RFPs / Quotes Award 013id Opening Scheduled 0 Boards it Committees E]Budget OComputer Related DCounty Code OEmergency Purchase El Employee Rel. 017acilities Related OFinancial OFunds OHearing D Invoices / Purchase Orders ElGrants — Fed/State/County F-ILeases E]MOA 1 MOU 0-Minutes 00rdinances 0Out of State Travel 0 Petty Cash f'iPolicies OProclarnations D Request for Purchase 01 Resolution DRecommendation ElProfessional Serv/Consultant OSupport Letter E]Surplus Req. OTax Levies DThank You's OTax Title Property 17WSLCB 015M 9:4 - - ---------------- - -- M DA: (W it W4 ho, Whz eW%h�f, Term, cost, et This is the contract for NP1 roof replacement The contract was awarded to Bishop Contracting LLC for $25,318.80 This will be said for by approved capitol funds Food Booth upgrades REST 1 Thank you for your consideration on this. If necessary, was this document reviewed by accounting? LEJ Y E S 9 NO Dj N/A If necessary, was this document reviewed by legal'? JR YES 0 NO 0 NIA rl M! Ja- I MAU 0%, DATE OF ACTION:_&-, — 12 — � 4 c� ). DEFERRED OR CONTINUED TO, APPROVE: DENIED ABSTAIN Dl: 132: D3: 41239/24 WITHDRAWN, K26-195 C. A.C.T THIS CON'TIACT 114cvntr4jct', I, entered by and between GRANT C- OUNTY, duly organized and operating under and by the Constitution and the laws of State of Washington ("Grant County") and Bishop Contracting LLC„ U13I 6020 1252, a company duly formed and doing business in the State. of Washington ("Contractor"). In consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. ofContracttScon �nri�, The Contractor shall do all work and famish all equipment, tools.. and materials to Grant County Fa rounds, 39ao Airway Dr NE Roof replacement on NIP I Food booth, "4h orkN means all work individually and collectiwreb-1 performed by the Contractor during the project, The Contractor will he responsible for supplying and doing all the work to Wmplft the folloWing: Replace the roof soffit and fasciae on Crwtt County NP I flood ,Booth. Removal of old roof, fascia and soffit. w Install 7f184nch 0813 root sheeting and 151b felt or equivalent. Install new 26g While metal roof with ridge eventing and all flashing required Install new 318-Inch soffit material with venting • Install new 314 inch fascias material • Protect building from raintwater damage during construction • Provide all materials, equipment, and labor to complete ft project, Remove, haul :away, and legally dispose of all excess motet iais and debris. Removal and disposal of all waste generated by the project.. Associated waste disposal costs are the responsibility of the contractor, Provide safety barricades, signs, canes any other means to beep people and vehicles clear of the area while the project is occurring • Marring of utilities and underground Ir tt'astructure_ a Provide traffic and pedestrian safety marking as needed, Develop plan With project MOT139er to minimize impact to'County business daring project. Clean-up of all areas affected by work related to job. Coordinate with project manager in regard to time .needed to complete project. IVISDS are to be provided and available by the contmatorr upon demand and on site for any chemicals brought on situ. 2 Pro�iteThe }work shall 'be accomplished upon the real property caznmonly known as grant County Fairgrounds, 3953 Airway. Dr NE, Root replacement on NP I food booth, or as may be .more specifically directed at the sole discretion of the County. 3. Date of Commencement nd Hate of Com leaoz�. The Contractor shall coke the work described herein upon receiving notice to proceed from, the County beb4 ning at a time mutually ai d upon by the parties after having obtained all necessary peermitsUnds, Substantial completion of the work shall occur I%v November 20 2020, unless delays beyond the control of tither party cause the date to be "tended. This date will 'not be extended without approval by the County. 4. Contract Sum and 're---. The agreed C011trgCt 811m, except for provisions set forth below in Pardgrapb 14, and with Payment of such Contract Sum subject to provisions set forth below in Paragraphs 8 and 12, and any Other Provision contained within the Contract wilich may affect such Contract Sum to be paid to Contras tor. is as follows: Fgu-bto-tal $23400.00 Washington State Sales Total $25.318.80 Retainage (5% of Subtotal) NA a ketainage: NIA h lnients and Affidavits. Sutenients of intent.to pay prevailing wages anti affidavits of wages paid are required to be submitted to Wash' RCW 39.12.040. ington State Labor and Industries according to filling: The Contractor shallsubmit a monthly billing statement and invoice to the County - Such billing Statement and invoice shall set out the nature of the work performed, the time4nd matcdals involved, or the percentagre 0frwork completed as mutually agreed upon by the Contractor and the County. The County will pay such a statement and Invoice within thirty (30) days ofreceipt. Performance and Pay ent Boads: Required for this project. 6. Tndemnily and HOW Hanniess. The (4ontractor shall defend, inderani4r, and hold the County, its Offlccm, Officials, CM010yees, and volunteers harniless from any claims, injuries, damages, losses, , including attorney feesarising f ter connection with t in or suits, , g out operfonnance of the contract, provided that such claims, damages, losses or expo-nses are caused in whole or in part by any negligent or wrongful act or Omission. including passive or active negligence, of Contractor or its subcontractors, any of their agents Or employees or anyone for Whose acts any of them may be liable, except to the extent that the same results from County's negligent or wrongful act or omission. It is further specifically and, expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, title 51 RM solely for indemnification, The parties have mutually negotiated this waiver., The provisions ofthis section shall survive the expiration of tennination of this contract. Ily initialing belowt the COuntY and Contractor certif` that the waiver of immunity contained in this article was mutually negotiated. Contractor county 7. L01—tril"Ce. The Contractor shall PrMN and maintain" for the duration of this contrac(, Insurance against claims for inju Ics 10 peons or damage to P'rOPcrtv which may arise fromor in connection with the Performance Of d1c NVOrk, hCreunder by the Contractor, rwMr, its agents, representatives, eniployees, or subcontractors. The Contractor shall provide a Certification of Insurance evidencing: a Auto MQUtLighft insurance with litnits no less than S 1,ODO,Ooo combined single limit, per accident for bodily injury and Property damage; and h Coinmercid-QMML1i§hft insurance kwitten on an occurrence ba,,qis with limits no less than 0 $1 MUM combincd single litnit per occurrence and $2,000,000 auregate for Per.,; nal injury, bodily injury, and Property damage. Coverage shall include but not be limited to blanket contractual; products/coinpleted operations; broad form property damagge; CXPIOSiOni Collapse, and widerground (XCU) if applic6le; and mployer's liability. c- Worker"s Cram pensafig I ------ - - L—n insurance at the limits; established by the State of Washington Any payment of deductible or self -insured retention shall be the Contractor's sole responsibility. The County shall be named as an additional insured on the * licy i 111-SUMUM po concerning work performed by or on behalf of the contractorand a copy of the endorsement narning the o ty a an a C un s . additional insured shall be attached to the Certificate of Insurance, The Contractor's insurance shall be the prima I TY insurance concerning the County, and the County shall be given thirty noti, ce of nay canc011ationt suspension, or material change in coverage. (30) days prior written PgXmenu .�Wit �eld. The County may withhold or nullify the whole or pad of any payment to such extent as 110ay be necessary to protect the County from loss or damage for reasons including but not limited to: a Work, not within the Contract. b. Reasonable evidence that the work required by the Contract cannot be completcd for the unpaid balance of the contract sum. C Work by the County to correct defective work or complete theivork. d Failure by the Contractor to perform work within this Contract. v. Cost or liability that may occur to the County due to the Contractor's fault. negligent ncts, PROVIDED: In any use where part or all of 4 payment is going to be withheld. for unsatisfactary pefformance. the County shall notify the Contractor per RCW 39.76.011 (b). 9. A1.11ho of County. Suppose the Contructor fails to perform the work according to the rcquirements of the Contr4ct Document. In that case, the County shall provide written notice of the deficiency to the Contractor, and the Contractor shall have seven days to correct the deficiency in -the work, Iftbe Contractor fails to correct the deficiency in the work, within the seven days or to takeand continue all appropriate steps to initiate the corrections in the event corrections cannot be reasonably completed in the: seven days, the County may, without prejudice to other remedies: (a) use County forces, other contractors, or other Inc:rans to snake: good the: Contrac:toes deficiency, and b or nullify the Contractor's payments the co I of such effort as described in () deduct from agreement. A ara paragraph 8 of this 10• 1'4'a ants c�# Coiastructian. In addition to any special warranties provided elsewhere in the Contract Docunaent and companion or applicable documents, the: Contractor warrants that all work conforms to the requirements ofthe Contract and is free of defect in equipment, matedal or desi furnished or tv orkmanship performed lay the Contracts r. � gn Conceming all warranties, , express or implied, for work performed or materials furnished according to the Contract and companiota or applicable documents, the Contractor shall: a, Obtain all warranties that would be; given in standard commercial practice. h Require all warranties to be esec:uted, in NV riting, for the benefit of the County; and t: Enforce all warranties for the bcxaefit of the County, if directed by the County, including .any subcgntractoes, manufacturer's, or suppliea's warranty that extends beyond the period specified in the Contract. d The obligations under this Scmtion shall survive completion. H. Successor,,;,, and Assigns, The: County and Contra respectively bind theinse;lves, their partners, :successors, assigni, and legal representatives to the other party hereto and to partners, successors. assigns. and legal rcprerscmatives of such other party regarding; co%vnanL% agreemen% an3 obligations contained in the Contract. Neither party shall assign the work Nvithout the written consetat of the other. If either part,, attempts to assign without such. consent, that pany shall remairt legally responsible for all obligations., outlined in the Contract. 12. Change .5 in 'lilrrork. The County may, at any time and without notico to the Contractoes surety, order additions, deletions, revisions, or other changes in the Nvork. These changes in the work shall be incorporated into the Contm-t Document through the execution of `Change Orders. Suppose any change in the work ordered by they County unty cames an increase or decrease in the Contract Sum or the performance time. hi that c, an equitable adjustment shall be made, and such adjustments(s) shall be incorporated into a ChangeCrder. if the Count. desires to order a change in the work, it may request a «ritten Change Order prppnsai from the Contractor. The contractor shall submit a Change Order proposal lAthin. 14 day's of the request from the County or within such other period as mutually agreed, The c€antramr's Change Order proposal shall include total compensation for im leauentin the ! pm posva chu go in tha work, including any adjustment in the contract sum or time ofpexrfor;mance,,and including1, c;cme pmsatirtn for all delays in connection with. such change in the work :and for any expense or inconvenience, disruptions of schedule. or lass of efficiency or productivity occasioned by the change in the xrork. Upon receipt. of the Change Ordtz proposal or a request for equitable adjustment to the contract sum or tirne of performance, the County may accept or reject the proposal, request further documentation, or negotiate acceptable terms with the Contmetor. Pending agreement on the terms of the Change order, the County may direct the Contractor to proceed immediately with the Change order work. The contractor shall not proceed with an change in the work until it has obtained the County"s apprcival, All % ork bone under an coon -direct r the work shall lac CXccuted per the Contract. � � ed change in 13. Nn A rend p l clatinnshi :'either the Contract nor any agreement implied therefrom constitutes the Contractor as an went or legal representative ofthe County for any purpose whatsoever, and the Cc�ntraetor"s relationship to the County because of the Contract Document shall a independent corttrjcctc'r. The Contractor is not granted any express or implied right or authority to assume or create any obligation or responsibility car , behalf of or in the name ofthe County or to bind the County in any manner or thingwhatsoever. 14 Clian. Un. The contractor shall always keep the: project site, including hauling routes, infrastructures, utilities, and, storage areas, tree from accumulations of waSte: materials. Before completing the: work, the Contractor shall remove its rubbish, totals, scaffoldin r ip materials from the premises. Upon completing the Work the Contractor shall le:ati�� �equ�rnent. and a clean, neat, and orderly condition that as satisfac�kary to tile Co if the Contractor fads to�clean ite in UP as provided herein, axed. after reasondiilc: notice lratxc the County=,.the County may do so, and the cbst. thereof shall be cl�ttrged to the Contractor. 15. Sur rival. lfany clause or provision of this Contract shalt be invalid the; remaining; claum and provisions shall nmTrthcless be and remain in full farces and efree t, 16. Entire , re+eenent. The Contract embodies the entire dement between the parties; all other agreements, oral cor written, aarc now merged and superseded by the Contract. There arc no other agreements which modify or affect the terms hereof. No amendment hereto, shall be binding unless the fermis thereof are in writing and signed by both parties. Time is of the essence. No verbal or of a;recrncnts modifw or affect the Contract. 17. Fxplanattori of Doc The Contractor ha, thoroughly reviewed the Contract. The Contractor has had the opportunity to consult with Jcgal counsel as to the legal effect of they Contract. l$, tic:es, All. :notices required under the terms hereof are to be M writing and cielivcred personally to the p4rty to receive the same or mailed by regular mail, , age prepaid to the a+dcims spec;iiied adjace it to the parties' signatures. All noticei shall be deemed served upon deliverythereof oar three (3) days fallowing deposit ofthe notice in the U-S- mail asrequiredhemin. 19 y gadin , .Cons ction. The headings of the sections and paragraphs are inserted sole] for the convenience of the parties. They are not a part of and are: not intended to govern, limit, or aid in constructing any team or provision hereof; In construing the parties, intent regarding this c ontract, no more significant or stricter construction of any tonal or provision hereof shall be asserted against die county as drafter, 20. Ghee irkg Law Venue. The pMfM=ncc and interlWation of the Contract Document will be govern and'interpreted by the laws of the State of Washington. Anyhrigation arising from or in connection with this Contract shall be conducted in Grant County. Washitggton, CONTRACTOR: Bi%110P CmIlracting L LC Avvelited a, Ron Bishop Bishop Contracting. LLB' License No. BISHOCL009DO UBI- 6020212252 Dated the 7 2026, BOARD OF COUNTY C04\4,\,4jSSj0NEp GRANTCOUNNIT. WASHINGTON S 11 )4%C( " AI 7TE- S T: Flak tif the lkmrd Approved Bevi" f Prosecuting Ammoy,