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GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kat"1'le Stockton CONFIDENTIAL INFORMATION: ❑YES *NO DATE. 1 0/06/2026 PHONE:2937 OME� ... ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment DARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑Invoices / Purchase Orders *Grants _ Fed/State/County []Leases ❑MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB mi-zi A oil ,/. Request to approve amended agreement with Royal Water District on the American Rescue Plan Act (ARPA). The original agreement end date was entered as September 30, 2026 in error, the correct end date should be December 31, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? * YES ❑ NO ❑ N/A / / �� i Kill-, �. ,._ -.. ..,.: _.. ,..-.. _.. .. .. _.. _ _.-. ._ _-,_-. _. .: ,... �-...,.. ,,- ...:., ------ ------ ----------- DATE OF ACTION: to APPROVE: DENIED ABSTAIN D1: D2: D3: �. DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 l'-r.i:iaz.i.".,-..,-A.-i-i'�4�-i-','-411--d-1---l�-1--'-,' -�---4-1- 1- -.111-9-1;.11- 1A--1.-"* 9-.-,--�-141,-,-.�,A�..d4....'�-.4t��....n.-A"."4--- -:-I..V-%.al..&,Wl.,-,14,�.."..w.-"- ..----."-.----,- .. -- ,.--.-.,"".-.,.-.-+"-,-...-..l.,-..--"--..------------------'--.-.- .----. -- �- ---. - . - --- - --- - - I . .. . . . . .. . . . . . . � . . . . *. . 1. . . . . . . . . . . . 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BENEFICIARY AGREEMENT This ARPA Beneficiary Agreement ("Agreement") is dated as of the 11tr day of December , 2023) by and between Grant County, a Washington political subdivision ("County"), and the entity Royal Water District (Federal Tax ID# w UEI Washington State 7 J urior T ax iq Qis tfct ("Beneficiary"), WHEREAS, the U.S. Department of the Treasury ("Treasury") has allocated to the County $18,983,490.00 of federal stimulus funding from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Funds under CFDA No. 21.027 ("ARPA. Funds") under Section 602 (b) and 603(b) of the Social Security Act, as amended by Section 9901 of the American Rescue Plan Act ("ARPA. Act"), for the limited purposes identified in the Agreement between the Treasury and Grant County designated under FAIN # ##SLFRP2169 (Agreement), identified as the Coronavirus State and Local Fiscal Recovery Funds Final Rule ("Final Rule"), identified as , and the Compliance and Reporting Guidance for State and Local Fiscal Recover Funds "Compliance & Reporting Guidelines"), identified as are attached hereto and incorporated herein by this reference. WHEREAS, the County desires to allocate portions of the ARPA Funds awarded to Grant County in support of water and sewer projects that will enhance the quality of life for the citizens of Grant County. Notable negative economic impacts by the Beneficiary include the following: The current well serving the Royal Water District has begun to fail and not provide a reliable source of water to the residents. A new will be very costly for the community but the need for clean, potable water. When the current well runs dry each year, the residents are forced to draw water from a Group B water system nearby. There are complications and risk associated with utilizing that water source and a new well is needed. WHEREAS, the County believes the provisi0n of this service concerning water supply and quality for local citizens is of vital concern and falls under the area of "water, sewer, and broadband" in the SLFRF program, we believe the project qualifies this project as an eligible use of ARPA Funds as outlined previously. WHEREAS, the County and Beneficiary desire to enter into this Agreement so that the County may advance ARPA Funds via a direct economic support grant to provide the Beneficiary with sufficient resources to proceed as allowed under the Attachments A & B. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below, the parties agree as follows: Page I of 9 Effective date and Term. ThisAgreement shall commence when last executed by all parties and remain in effect until December 31 P 2026*, -unless terminated by the County in writing. st .11 2. ARPA Funds. The County agrees to provide to the Beneficiary a total dollar ii not to exceed$580,000 on a Reimbursement Payment •basis for eligible costs incurred during the period —of March 3, 2021 through September 30, 2026 based on eligibility criteria outlined M'Attachment D Scope of Work. 3. Reimbursement ReguestSiin.-nnrt. For entities receiving ARPA Funds on a reimbursement basis, to facilitate release of ARPA funding to the Beneficiary, the Beneficiary will submit a detailed invoice in a form. specified and approved by the County, no more frequently ` monthly and at min' y than imum on a quarterly basis, detailing the eligible expenses incurred by the Beneficiary for which Reimbursement is being requested, Each Reiniburseme t request iciary will •include a signed certification by the Benefic ar submitted by the Rene n xpenses incurred by the Beneficiary based o the eligibility expenses represent eligible e y that such in criteria outlined * Attachment D and that such expenses have not been nor will be reimbursed under any other government or private entity program. Such schedule may be modified with the prior approval of the County. Failure to provide any of the required documentation may . result in termination of the Agreement and in the withholdinand/or nonpayment of all remaining funds awarded to the Beneficiag ry by the County under the Agreement. 4. Advance pa went SW -port. For entities receiving ARPA Rinds as an advance paymenta progress and final report will be required when the funding has been expended , . At the discretion of the BOCC, all entities in this category may be required to provide a narrative budget either at the time this agreement d or along with the progress and final report. is signe 5. Ineligible TT.PP,.o,. Non -allowable uses of ARP Funds include, without limitation, the following: a) usage of funds to either directly or indirectly offset a reduction in et tax ilting from a change in law, regulat' revenue rest ion or administrative interpretation during the covered period that reduces any tax or delays the iMPOs'tiOn Of any tax or tax increase; b) damages covered by insurance; C) usage of funds as a delpos ,1 or will be reimbursed -under any federal program; e) debt service expenses that have beel it into any Pension •fund; d) costs," f) contributions to a "rainy day" ftmd; 9) legal. settlements and h) any and all other ineligible uses listed in the Final Rule. 6. Termination. The County May terminate this Agree nent, for convenience or otherwise erwise and for no consideration or damages, upon riot notice to the Beneficiary. 7. Independent Contractor. Each party tinder the Agreement shall be for all purposes an Independent Contractor. Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal m at .1 and agent, or employer and employee between the parties. The Beneficiary shall not be, or be deemed to be, or act or Purport to act, as an employee, agent, or representative of the County for any pur ose, P Page 2 of 9 8. Indemnification. The Beneficiary agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses Including without limitat' ion personal 'injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Beneficiary, its officers, directorsp employees, and/or agents relating to the Beneficiary's performance or failure to perform under this Agreement, The section shall survive the expiration or ten-nination of this Agreement. 9. Cam-Pliance with Laws, Guidelines. The Beneficiary shall comply with all federal, state and local laws and all requirements (including debarment and other required ce if cations' I rt i and audits) of Attachments A & B, and Compliance & Reporting Guidelines to the extent applicable, when disbursing ARPA Funds to Beneficiary or when seeldng Reimbursement from the County. 10. Maintenance and Audit of Rpeords. The Beneficiary shall maintain records, books documents, and other materials relevant to its performance under this Agreement. These' records shall be subject to inspection -L , ., review and a idit by the County or its designee, the Washington State Auditor's Office and as required by Attachments A & B, and Compliance & Reporting Guidelines for five (5) years after all Rinds have been expended or returned. If it is determined during the course of the a dit that the Beneficiary was u n ry reimbursed for unallowable costs under this Agreement, the Beneficiary agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given here -Linder shall be in ' writing, and shall be deemed received three (3) days after deposit with the I.T.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Benefi�ci Organization: RoyaLVater District Contact Name: Address: _,J11 . . . . . . . . . . . . . . City/State/Zip Grant County.. Grant County Commissioners P.O. Box 37 Ephrata, WA 98823 12. Improper Influence. Each party warrants that it did not and will not employ, retain or contract with any person or entity on a contingent compensation basis fa os r the purp ' e of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. Page 3 of 9 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest, 14. Time. Time is of the essence in this Agreement. 15. a--u-Eival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Thoseprovisions include without w it limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent Jurisdiction xn Grant County, Washington or as provided by RCW 36.01,050. 18. Non -Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof, nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 19. Bind iRg Effect.' This Agreement shall be binding upon and inure to'thQ benefit of the parties hereto and their respective successors. 20. Assignment. The Beneficiary shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 21, Entire Agreement, This Agreement constitutes the entire agreement between the County and the Beneficiary for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 22. No Third Part v Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this ' Agreement, This provision shall not limit any obligation which either Party has to Treasury in connection with the use of ARPA Funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 23. Seyerability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof, the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. Page 4 of 9 24. COLInte�� This Agreement may be executed in one or more counterparts, ,h together shall constitute one and the same, shall be deemed an original but all Of which any of which instrument. 25. Authorization, Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of -Z-e 002t BENEFICIARY ORGANIZATION. Royal Water District PRINTED NAME: 6,1 L/ i'd, T-4 L . ..... TITLE:499fer SIGNATURE, 7 DATED this V day of BOARD OF CO Y COMMISSIONERS C4iTN Y, SHINGTON Cindy Cart r, Chair Danny /.Stone, Vice-Chair�� Rob Jones, Member T QTP,,, . uez Barbara J. quez e r li�:o f �th e Board .. of the Board Date Ap roypdd as t rm. Rebekah N.I. Kfy'lor, WSBA#: 53527 Deputy Prosecuting Attorney Page 5 of 9 ATTACHMENT A INTERAGENCY AGREEMENT BETWEEN THE U.S. DEPARTMENT 4F TREASURY .AND GRANT COUNTY Attachment A. to be provided on a separate document Page 6 of 9 ATTACHMENT B U.S. DEPARTMENT OF TREASURY CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS FINAL RULE EFFECTIVE 4-1-2022 httvs://home.treasul-v.F4ov/sv tem/f-.iles/136/SLFRF-Final-Rtile.pd- Page 7 of 9 ATTACHMENT C U.S., DEPARTMENT OF TREAStJR,Y COMPLL\�NCE AND REPOI-�:YING GUIDANCE FOR CORONAVIRUS STATE AND LOCAL FISCAL RECOVERYFUNDS DATED 9-20-22- ll Version 5.0 htti)s://home.treasuKy.gov/system/files/1 3 )6/SLFRF-ComDlialice-and-Repoilinar-Guidance.-pd Pacye 8 of 9 zn ATTACHMENT D SCOPE OF WORK The Board of Commissioners is directing to provide the Beneficiary a total dollar amount not to exceed $ 580,000 of ARPA Funds in support of this entity's work to provide a new, sufficient water well for the citizens of Royal Water District. This project falls under Statutory Eligible Use Type: 4. to make necessary investments in water, sewer, or broadband infrastructure in Expenditure Category: 5.18 Water and Sewer: Other Expenses under this grant must meet the eligibility criteria outlined below: 1. Eligible CoStS Any costs associated with the creation and/or implementation of this entity's plan to provide a new well to provide potable water for the current and future citizens of the Royal Water District. 2. Program Funding and Award Amount The County shall make $ 580,000-00 of ARPA funds available under Attachment A that will be paid to the Beneficiary on aReimbursement Payment basis, All funds are to be disbursed no later than September 30, 2026. 3. Reporting The ARPA funding will be provided via warrant to the Beneficiary upon its submission to the County of expenditure details, together with copies of invoices, receipts and other supporting documentation for each expense for which reimbursement is requested, along with a signed certification by the Beneficiary that such expenses represent eligible expenses incurred by the Beneficiary based. on the eligibility criteria outlined above and that such expenses have not been nor will be reimbursed under any other government or private entity program. The Beneficiary may only submit one request for reimbursement per month and at minimum on a quarterly basis. This will ensure the eligibility of the expenditures consistent with the application requirements prior to payment. The Beneficiary reporting obligations listed above will not be required if one or both statements below are checked: A narrative budget and plan has been previously submitted by the applicant and approved by the BOCC. A progress and final report from, the beneficiary on grant usage is required. This beneficiary is designated as being within an eligible class for grant allocation. A progress and final report from the beneficiary on grant usage is required and the BOCC may require a narrative 'budget to accompany the progress and final report. Page 9 of 9 ATTACHMENT D SCOPE OF WORK The Board of Commissioners is directing to provide the Beneficiary a total dollar amount not to exceed $ 580,000 of ARPA Funds in support of this entity's work to provide a new, sufficient water well for the citizens of Royal Water District. This project falls under Statutory Eligible Use Type: 4. to make necessary investments in water, sewer, or broadband infrastructure in Expenditure Category: 5.18 Water and Sewer; Other Expenses under this grant must meet the eligibility criteria outlined below: 1. Eligible CoStS Any costs associated with the creation and/or implementation of this entity's plan to provide a new well to provide potable water for the current and future citizens of the Royal Water District. 2. Programs Funding and Award Amount The County shall make $ 580,000.00 of ARPA funds available under Attachment A that will be paid to the Beneficiary on a Reimbursement Payment basis. All fiends are to be disbursed no later than December 31, 2026. 3. Reporting The ARPA funding will be provided via warrant to the Beneficiary upon its submission to the County of expenditure details, together with copies of invoices, receipts and other supporting documentation for each expense for which reimbursement is requested, along with a signed certification by the Beneficiary that such expenses represent eligible expenses incurred by the Beneficiary based on the eligibility criteria outlined above and that such expenses have not been nor will be reimbursed under any other government or private entity program. The Beneficiary may only submit one request for reimbursement per month and at minimum on a quarterly basis. This will ensure the eligibility of the expenditures consistent with the application requirements prior to payment. The Beneficiary reporting obligations listed above will not be required if one or both statements below are checked: ✓ A narrative budget and plan has been previously submitted by the applicant and approved by the BOCC. A progress and final report from the beneficiary on grant usage is required. This beneficiary is designated as being within an eligible class for grant allocation. A progress and final report from the beneficiary on grant usage is required and the BOCC may require a narrative budget to accompany the progress and final. report. Page 9 of 9