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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES 8 NO onrE:1019/2026 PHONE:X2931 U01-:14i"EMiK, ii: !1U, illi y y� / 4 i ► ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants ® Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant El Support Letter ❑Surplus Rego ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB - Elmo Commissioners' Minutes for the week of October 5, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A i If necessary, was this document reviewed by legal? ❑ YES ❑ NO 9 N/A lip -pap _ r �► /r ��%%j/ /jam /i��ai- i"Par / DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 CO Grant Count Y Board of Commissioners Meeting Minutes W"'-0 Week of October 5, 2026 -October 11, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. 8:30 a.m.-9:30 a.m. County Administrator Update (Commissioner Jones attended in person at8:31 a.m.) Staff Present: Tom Gaines, County Administrator; James Mckiernan, Fairgrounds; Caitlin ManeU, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • DNR Land Trust Transfer King Ranch Parcel • Employee BBQ • Consent Items o Insurance Extension • Fairgrounds Update o Building and Security Waivers • INET Building Walkthrough • Jail Tour with Facilities Director Chelan County • Single Point of Entry/ Law and Justice Building • Coroner's Building Update • County Linkedln Page • 2027 Preliminary Budget • Wild Horse Monument Land Use Request RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 8:45 a.m. to go until 8:51 a.m. In attendance were Evaluation Commissioners Burgess and Jones, Commissioner Carter via Zoom, and Tom Gaines. Commissioner Burgess closed the session at 8:51 a.m. 9:30 a. m. - 10: 00 a. m. Public Works Update Staff Present: Andy Booth, Director; Cade Egbert, County Engineer; Tom Gaines, County Administrator The following Topics were presented and discussed during the Public Works Update: • Accomplishments • Expansion Update • Code Enforcement • Parametrix Rate Study • Consent Items • Public Concerns -Traffic, Road Maintenance • 1-90 Bridge, Hanson Road Construction • Upcoming Construction Meetings 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Shannon Falstad, Auditor; Tom Gaines, County Administrator The following Topics were presented and discussed during the Auditor's Office Update: • Department of Licensing Audit • Sample Year -to -Date Budget Format • Insurance Premium Payments • 2027 Preliminary Budget • Reconciliations from Assessor's Office • Elections Update 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Carrie Heston, Treasurer; Tom Gaines, County Administrator; Decorah Anderson -Cook (via Zoom), Human Resources The following Topics were presented and discussed during the Treasurer's Office Update: • Tax Collection Update • Staff Meeting Compensation • Foreclosure Auction • Data Center Tax Refund • Integration into Tyler Tech Software Page 2 of 9 BOCC Minutes Week of October 5, 2026 10:30 a.m. — 10:45 a.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator; Tom Gaines, County Administrator The following Topics were presented and discussed during the Superior Court Update: • Court Proceedings o Civil Department Workload, Criminal Trials • Employee Barbeque • County Leadership Photo • Single Point of Entry Progress 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board and Chelsey Sanford, Deputy Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Fairgrounds Request —Consent Next Week • Fairgrounds Security Policy (County Administrator to Follow Up) • Employee Barbeque Planning 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina SaIdana, Human Resources; Mandy Kim, Amanda Simonsen, and Jamie Olson, Accounting The following Topics were presented and discussed during Position Management Review: • Renew, Therapist 2 Reclassification as SUDP The Monday, October 5, 2026 session was closed at 11:06 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, October 6, 2026, at 9:00 a.m. with Commissioner Burgess in attendance. Commissioners Jones and Carter attended via Zoom. Commissioner Jones joined in person at 9:30 a.m. Page 3 of 9 BOCC Minutes Week of October 5, 2026 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManeLl, Clerk of the Board; Blair Kok, Risk Management; Kevin Schmidt, Facilities & Maintenance The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Fairgrounds: Security Waiver Request • Excess Insurance Renewal Date Change • Fairgrounds Policy Updates • American Rescue Plan Act (ARPA) Funding Expiration, Closeout Reports • Public Works Personal Vehicle Damages o Rabbit Issues, Payment for Repairs 0 Leadership Photo 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete and Chief Deputy Philip Coats; Jessica Olsen and Mireya Garcia, Emergency Management; Tom Gaines, County Administrator The following Topics were presented and discussed during the Sheriff's Office Update: 0 Employee Appreciation Barbeque 0 CAD System Update to Spillman o Software Kickoff Plan, Training Management 0 Countywide Incident Management Training Opportunity o Tabletop Training, Test Environments 0 Continuity of Operations Plan (COOP) Updates 0 Emergency Management Operations • Request for 4 Additional FuLL-Time Corrections Staff o Staffing Needs, Budget Planning • County Administrator to Schedule Walk -Through • Draft Budget Spreadsheet 10:00a.m.-11:00a.m. Human Resources Update (Commissioner Carter attended intermittently via Zoom) Page 4 of 9 BOCC Minutes Week of October 5,2026 Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Tom Gaines, County Administrator; Caitlin Manell, Commissioners' Office The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Position Management: o Veteran Corp Navigator (Pre -Approved, Signed) o Renew, Crisis Intervention Specialist Backfill (Pre -Approved, Signed) o Renew, CLSA Backfill (Approved) o Public Works, Shop Manager Road District 3 Backfill (Approved) o Renew, Therapist 2 Reclassification to SUDP (Approved) • Recruitment: o Tourism Marketing & PR Coordinator Position (Forward Applicants to the Board) • Employee Appreciation Barbeque Vendors • Health &Wellness Committee (HWC) Meetings RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:08 a.m. to go until 10:13 a.m. In attendance Evaluation were Commissioners Burgess and Jones, Commissioner Carter via- Zoom, and Decorah Anderson -Cook, Gina Saldana, Tom Gaines and Caitlin Manell. Commissioner Burgess closed the session at 10:13 a.m. COMMISSIONER'S MEETING (Commissioner Jones joined at 11:03 a.m.) 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minuteLimit per person and a15-minutetotal limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JON ES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. Page 5 of 9 BOCC Minutes Week of October 5, 2026 D. Board Correspondence • Clerk Conference Panel Co -Host E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • NACo February Legislative Conference • 2027 Commissioner Boards & Committees F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $290239835.75) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of September 28, 2026. 3. Approve Reimbursement Request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $26,049.27 for August 2026 services. 4. Approve Reimbursement Request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26- 46108-26 in the amount of $125,704.52 for August 2026 services. 5. Approve Reimbursement Request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-03, Community Center Expansion project in the amount of $25,000. 6. Approve Reimbursement Request from City of George on the Strategic Infrastructure Program (SIP) No. 2024-04 Wastewater Treatment Facility Plan Project, in the amount of $12,780.22. 7. Approve Reimbursement Request from New Hope on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $38,144.84 for August 2026 services. 8. Approve Reimbursement Request from City of Royal City on the American Rescue Plan Act (ARPA) Local Assistance and Tribal Consistency Fund (LATCF) grant in the amount $35,663.56 which is the remaining balance of the grant award. Page 6 of 9 BOCC Minutes Week of October 5,2026 9. Approve Reimbursement Request from Renew on the American Rescue Plan Act (ARPA) grant in the amount of $9,593.10 for August 2026 under Suicide Prevention category. 10. Approve Reimbursement Request from Renew on the American Rescue Plan Act (ARPA) grant in the amount of $209.52 for May 2026 under the Suicide Prevention category. 11. Approve Reimbursement Request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2025-03 Phase 1 Kitchen Expansion Project in the amount of $3,277.96. FACILITIES & MAINTENANCE 12. Approve Contract with Meek Mechanical, who provided the Low bid in the amount of $21,942.96 including taxes, to replace failing heating coil in the air handling unit at the HartLine Public Works Facility. This is a capital project for this fiscal year and will be paid from the 101 Public Works Fund. 13. Approve Request to Proceed with Cortez Fencing, who provided the Low bid in the amount of $26,853.75 including applicable taxes. This is an approved Capital Project, to be paid from the Fairground Fence Additions Capital Funds, which has a balance of $21,053.35. The remaining $5,800.40 will be paid from Fairgrounds Current Expense Funds. 14. Approve Request to Purchase new office furniture for the Prosecuting Attorney's new office in the Law& Justice building previously occupied by Emergency Management. Cost of furniture is $15,474.39 including taxes, delivery and installation paid out of New JaiI./Law &Justice remodel funds. 15. Approve Request fora Public Hearing to declare surplus a Hewlett Packard Z6800 that was Left behind by Emergency Management when they Left the Law and Justice building. Printer is not needed by another department and would be sold via public auction. FAIRGROUNDS. 16. Approve Recommendation to Deny Waived Security for Moses Lake Roundup for their two events coming up dated November 14, 2026, and January 23, 2027. Alcohol will be served at these events. NEW HOPE 17. Approve Request for Kim Pope, Director, to Sign the Youth Homeless Demonstration Project (YHDP) CFDA #14.276 Subrecipient Agreement between HopeSource and New Hope in the amount of $99,425 for the October 1, 2026, through September 30, 2027, grant cycle. PUBLIC WORKS 18. Approve Reimbursable Work Agreement between Grant County Public Works and Grant County Port District #9 for Grant County to Page 7 of 9 BOCC Minutes Week of October 5,2026 complete asphalt patching for the Port no later than November 1, 2026, and no more than $45,889.75. 19. Approve Reimbursable Work Agreement between Grant County Public Works and Grant County Port District #9 for Grant County to complete crack filling and delineators for the Port no later than November 1, 2026, and no more than $9,054.06. 20. Approve Request to Transfer old computers to Grant County Technology Services for recycling and surplus. 21. Approve Resolution No. 26-078-CC and Interlocal Agreement between Grant County Public Works and Port of Ephrata allowing the County to perform and/or oversee Road Maintenance, General Maintenance and Weed Spraying work for the Port of Ephrata. RISK MANAGEMENT 22. Approve Invoice for Insurance Policy Renewal Extension in the amount of $91,908.43, as presented during the Washington Counties Risk Group (WCRG) update on September 15, 2026. This will change the renewal day to December 1, 2026. TECHNOLOGY SERVICES 23. Approve Purchase Order No. 1101 to Lenovo for QUAD replacements used by Grant County Technology Services for four (4) ThinkCenter M90t Gen 6 (Intel) Towers with 5-year Premier Support for AIPC upgrade in the amount of $18,056.45. This is a budgeted QUAD replacement to be paid from Fund 501.0000. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 23 AS PRESENTED. DISCUSSION ABOUT ITEMS. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:16 a.m. The Tuesday, October 6, 2026 session was closed at 11:16 a.m. Page 5 of 9 BOCC Minutes Week of October 5, 2026 Meeting Minutes for the week of October 5, 2026 were approved this —day of OL� 0�)evee__ _, 2026. Attest: Caitlin E. ManeLL, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, Chair Page 9 of 9 BOCC Minutes Week of October 5, 2026