HomeMy WebLinkAboutAgreements/Contracts - Facilities & MaintenanceGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Facilities & Maintenance
REQUEST SUBMITTED BY: Kevin Schmidt
DATE: 9/29/2026
PHONE: 509-754-2011, 3272
CONTACT PERSON ATTENDING ROUNDTABLE: Kevin Schmidt/Tom Gaines
CONFIDENTIAL INFORMATION: RYES ®NO
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ISUGGES-TE"11WORDING���� FOR AG.�N�� -: - ,: , ,y���%. ;��,%A request for bids was published to replace the heating coil in the air handling unit at the Hartline
Public works facility. This is the main heat source for the building and is failing and needs to be replaced.
Meek Mechanical submitted the low bid of $21,942.96, this includes taxes. This is a capital project for this fiscal
If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A
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E =aft
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DATE OF ACTION: 10 It, /7--47
APPROVE: DENIED ABSTAIN
D 1: �
D2: (70%
D3: 0
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
K26-190
THIS CONTRACT ("'Contraef"), entered by and between GRANT COUNTY, duly orgardzed
and operating under and by the Constitution and the laws of the State ofWashington ("County"'), and
Meek Mechanical LLC, U 5-533-343, a company duly funned and doing business in the State of
Washington CContract&'),
In consideration the mutual promises and covenants contained herein, the parties hereto
It
agree as follows.
Work of Contract/Scone, of Work. The Contractor shall do all work and fumish all equipment,
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tools, and materials to replace the hrmc heating coil in the air handling um*t for the Orant County
Public Work-� Facility located at 232 Chelan St. in Hartfine WA. Vork" means all work ind* *dually
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and collectively performed by the Contractor during the 'Project.
The Contractor Will be responsl , we for supplying an acing all the work to comp I lete the following-,
Remove and install the heating coil and restore the RVAC unit back into operation at the Grant County 'M
Public Woiks Facility locatedin Hart line, WA,
Obtain any required permits related to the project.
Install new heating coils and reconn%t all asscclated components.
Provide and fill to specification new OEM or equivalent glycol/water solution to OEM specified
levels and concentrations.
Pressure test stem to check for hydron1c system tem leaks.
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Confirm proper operation and airflows are to OEM performance specifications.
Provide all documentation and warranties upon completion.
ProAde all materials, equipment, and labor to complete the project.
remove, haul a w0y, and legally dispose of all excess materials and deb(Is.
Removal and disposal of all waste generated by the project. Associated waste disposal costs,
4 are the responsibility of the contractor,,
Provide safety bam"cades, signs, cones any other means to keep people and vehicles clear of
the area while the project is occurring
Marking of utillffe;s and underground infrastructure.
Provide traffic he pedestrian safety marking as needed
Develop plan with p r0Jet manager to minimize Impact to County business duri ng project.
Coordinate with project manager in regard to time needed to complete project.
MSDS are chto be; provided and available by the contractor upon demand and on site for any
1 emicals brouoht on site.
Note.: Grant CoUnty Forces will drain the coil for removal, provide equipment to lift now old coil
to and from mezzanine, disassemble air handier for coil removal and assist With re -assembly
of the air hand1dr,
2. Project Srl*te. The work shall be accomplished upon the real .property commonly known as Grant
County Public Works Factfity in Haitline, WA. or as may be more specifically d' ected at the sole
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discretion of the County.
FMPW2602 Hartline AHU Coil Replacement
Date of CommencgMent and Date of ComDletion. The Contractor shall commence the work
desen'bed herein, upon receiving not -ice to proceed from the County beginning at a time mutually
agreed upon by the parties after having obtained all necessary pennitvbonds. Substantial completion
of the work shall occur by December 31, 2026, unless delays beyond the control of either party cause the date
to be extended. This date, will not be extended without approval by the County.
d C Vi 4. Contract S-UM and Terms. The agree. ontract sum, except for pro *sions set forth, below in,
Paragraph 14, and ixtith payment of such Contract Sum subject to provisions set forth below i*,n
Paragraphs 8 and 12, and any ion other provis tained within the Contract which may affect such
con
Contract Sum to be paid to Contractor, is as follows,
Subtotal $201280.00
Washington State Sales Tax 8.2% S 1 2.96
Total $211,942.96
A
-Retwn 5% of Sub -total)
5. PgLormanee andP ent Bonds: Required for this project.
6. 1nden='1y and Hold Harmless. The Contractor shall defend, inder=ify, and hold the County,
its officers, officials, employees, and volunteers harmless from any claims, inj * unes, damages, losses,
or sufts,,, including attomey -fees, arising out of or in connection with. the perfonnance of the contract,
provided that such claims, damages, lossesor expenses arecaused in whole or in part by any negligent
or Arrongful act or otni ssionj including passive or active negl igence, of Contractor or its subcontractors
any of their agents or employees or anyone for whose acts any of them may be liable, except to the
extent that the same resultsfirom County's negligent or wrongful act or cession..
It Is further specifically and. expressly understood that the indernniffication provided herein constitutes
the Contractor's waiver of finmunity under Industrial Insurance, title 5 1 RCW, solely for
indemnification. The parties have mutually negotiated this ww'ver. The provisions of this section shall
survive the expiration of tev'wnation of this contract.
FMPW2602 Hartfine AHU Coil Replacement
By *mi*ti*almwg below, the County and Contractor certify that the waiver of immunitv contained
in this article was mutually negotiated.
Contractor county 1Q- �J �,,._....._.
7. insurance. The Contractor shall procure and maintain, ior the duration of this contract,
insurance against claims for i*nj*un*es to pemons or damage to property wWtch may use from or in
connection with the performance of the work hereunder by the Contractor, its agents, representatives,
employees., or subcontractors. 'Me Contractor shall provide a Certification of Insurance evidencing:
e Lia t insurance with limits, of no less. than $1,000,000 combined Single
limit per accident, for bodily inj ury and property da,m4ge; and,
h commercial General LI I insurance written on an ocemence basi's with limits of no
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less than $, 1,000,000 combined single limit per occurrence and $2,000,000 aggregate
for personal ury bodfly i injury, and property damage. Coverage shall include but not
be finn"ted to blanket contractual; products/completed operations; broad form property
damage; exploslion, collapse, and under grouna (XCU) 'if applicable; and employees
1 1"ab 1 , IItY*
Worker'sjLoMpensqtLton, insurance at the limits established by the State of
Washington.
8. 'Paymeats Withheld. The County may Withhold or nullify the w-bole or part ofaany payment to
sueb extent as may be necessary to protect the County from loss or damage for reasons including but
4 *
not 11MItod, to-;
a Work not Within the Contract.
b. Reasonable evidence that the, work required by the Contract cannot be completed for the
u 'd balance of the contract sum,
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a Work by the County to correct defective wofk or complete thework.
d Failure by the Contractor to perform work Within this Contract.
e Cost or, liability that may occur to the County due to the Contractoes fault, negEgent acts,
or omissions,
FMPW2602 Hartline AHU Coil Replacement
PROVIDED: In any case where part or all of a payment is going to be Withheld for unsatisfactory
performance, the County shall notify the Contractor per RCW 39.76.011 (b)1]
9" Authon*t yof Co Suppose the Contractor fails to pBonn the work according tothe
requirements of the Contract 'Document. In that case, the County shall provide wntten notice of the
deficiency to the Contractor, and the Contractor shall have seven days to correct the deficiency in the
work. Ifthe Contractor fails to correct the deficiency in the work within the seven days or to takeand
continue all appropriate steps to iniffiate the corrections in the. event corrections cannot be rewon ably
completed in the seven days, the County may, without prejudice to other remedies: (a) use County
forces, other contractors, or other means to make goo the Contractor's defici*ency, and (b) deduct from
or nullify the Contractor's payments the cost of such effort as described in paraigraph 8 of this
agreement.
10. Warranty- of Construction. In addition to any special warranties provided elsewhere in the
Contract Document and companion or appitcable documents, the 'Contractor warrants that all work
conforms to the requirements of the Contract andis free of any defect in. equipment, mat en' al, or design
furnished or workmanship performed by the Contractor.
Concerning all warranties, express or implied, for work performed or materials furnished acwrding to
the Con"d and companion or applicable documents, the Contractor shall.,
a Obtain all warranties that would be given in standard commercialpract* Me A
h Require all warranties to be executed Jn writing, for the benefit, of the County- and
t Enforce all warranties for the benefit of the County f directed by the County,including
any subcontractoes, manta tuns, or supptier's warranty that extends beyond the prod
specified in the Contract,
d The obligations under this Section shall survive completion.
Su s s and As s. The County and Contractor respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party btreto and to partners't
successors, assigns, and Legal representatives of such other party regarding covenants, agreements, and
obli on contained in the Contract. Nel'ther party shall asslp-. the woA without e wr t°ten consent
of the other., If either party attempts to assign without such consent, that party shall remain legally
ible for all obli"gations outlined in the Contract.
responsi 1, 1
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12. Ch MZ� , -in,, I Work. The County may, at any time and without notice to the Contractor's surety,
order additions, deletions, revisions, or other changes in the work. These changes -in the work shall be
incorporated into the Contract Document through the execution fChange Orders. Suppose any change
in the work ordered by the County causes an increase or decrease in the Contract Sum or the performance
time. In that case, an equitable adjustment shall be made, and such adjustments(s) shall be 'incorporated
into a Change Order,
FMPW2602 Hartline AHU Coll Replacment
If the County desires to order a change 'in the work, it may request a wntten Change Order proposal
from the Contractor. The contractor shall submit a Change Order proposal withl*n 14 days of the
request from the County or within such other period as mutually agreed. The contractor's Change
Order proposal shall include total compensation for implementing the proposed change in the work,
including44,i any adjustment in the contract sum. or time of perfonnance, and mcludi"ng compensation for
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all delays in connection with such change in the work and for any expense or inconvenience, disruption
of schedule,, or loss of efficiency or productivity occasioned by the change in the work. Upon receipt
of the Change Order proposal or a request for equitable adjustment to the contract sum or firne of
perfonnance, the County may accept or reject the propos4 request further documentation, or negotiate
acceptable terms with the Contractor.
Pending agreement on the terms of the Change Order, the County may direct the Contractor to proceed
IMM. -lately With the Change Order work. The contractor shall not proceed wiffli any change in the
work until 'it has obtained the County's approval. All work done under any county- directed change in
the work shall be executed per the Contract.
13, No Agenc Rtioi Neither the Contract nor any agre m-ent impfied therefrom
constitutes the Contractor as an agent or legal representative of the County for any purpose whatsoever,,
and the Cunt ract&s relationship to the County because of the Contract Document shall be that of an
independent contractor. The Contractor is not granted any express or implied 'fight or authority to
assume or create any obligation or responsibility on behalf of or in the name ofthe County or to bind
the County m" any manner or thing whatsoever.
14. Clean Up. The contractor shall always keep. the project site, including hauling routes,
inastctures, utilities, and stra oge aras. e, free from accumulations of mat en
ste mat'
frruals. Before
completing the work, the Contractor shall remove its rubbish, tools, scaffolding, eqmpment, and,
maten'als from the premises. Upon completing the Work, the Contractor shall leave the project site in
a clean, neat, and orderly condition that is satisfactory to the County,, If the Contractor fails to clean
up as provided herein, and after reasonable notice from the County, the County may do so, and the
cost thereof shall be charged to the Contractor,
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Su If any clause or Provision offs Contract shall be invalid, the remainimg clauses and
pro"Sions shall neveTtheless be and remain 'in full force and effect.
16, 'Entire AgLeement. The Contract embodies the cnfire agreement between the parties; all other
agreements, oral or written, are now merged and superseded by the Contract. There are no other
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agreements which modify or affect the terms hereof, No amendment hereto shall be binding unless the
tenns thereof are 'in writing and signed by both parties. Time is of the essence. No verbal or other
agreements modify or affect the Contract.
17. Exvlanation of Documents. The Contractor has thoroughly reviewed the Contract. The
Contractor has had the opportunity to consult With legal counsel as to the legal. effect of the Contract.
FMPW2602 Hartline AHU Coil Replacement
M Notices. All notices required under the terms hereof are to be in writing and delivered
personally to the party to recel"Ve the see or mailed by regular mail, postage prepaid to the address
s p*f eel ied adjacent to the parties' signatures. All notices shall be deemed sensed upon delivery thereof
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or three (3) days following deposit he no co In the U.S . mail as requiredherein.
19. Head-ims., C naW �c�on. The headM9S ' of the sections and paragraphs are insetted solely for
the convenience of the parties. They are not a partof and are not 'Intended to govern, limit,, or alid in
constructing any term or provisi"on hereof In construing theparties' intent regarding this contract, no
more sigru firant or stricterwnstTuction. of any term or Pryis-lon hereof shall be asserted a gat "nst the
county as drafter.
M G, oyemingLaw. Venue. The petfonnance and intapretation, of the Contract Docent shall be
governed. and 'interpreted by the laws of the State of Washington, Any titigation afising from or in,
connectlion with this Contract shall be conducted 'in Grant County, Washington.
M
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FMPW2602 Ha line AHU Coil Replacement
CON*rRACTOR.- Meek- \1echani cat LLC
Accepted
Matt Reynolds
License No. MEEK.MM*765KO
U'Bl: 605-533-343
ger7el. �r If
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Dated the_,Og f ,2026.
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ATTEST:
n E, Manell
Clerk of the Board
BY
vo Be ic e�()r ��,?ier
C
eputy Prosecuting Attomey
Date-,
BOARD OF COUNTY: COMNMISSIONERS
C,vRA,*N*T COUNTY, WASHINGTON
Kev'n Burt1r,
air
FMPW',2602 Harthne AHU Coil Replacement