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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 1 0/2/26 PHONE:X2931 s s s ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code []Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds [:]Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU *Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners' Minu- • the week of -• - •-2026 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A p, 11 0--o' vil 2: 0 ._Mom 1110-1 DATE OF ACTION: APPROVE: DENIED ABSTAIN D 1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Co' Grant A Boardof C 11 �Ap DE SOL E1 40 .`, Meeting Minutes.�,� Week of September 28, 2026 - October 4, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioner Burgess in attendance. Commissioners Jones and Carter attended via Zoom. Commissioner Jones joined in person at 11:00 a.m. 8:30 a.m. - 9:00 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Barbara Duerbeck, Prosecuting Attorney's Office; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • Commissioners' Office to Issue Press Release re: Sheriff Endorsement • Consent Item Review • Budget Meetings Timeline • Calendar Invites: o Columbia Basin Development League Annual Conference Attendance (Follow -Up) • Meetings this Week RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 8:32 a.m. to go until 8:36 a.m. In attendance were Commissioner Burgess, Commissioners Jones and Carter via Zoom, and Tom Gaines, Barbara Duerbeck, Caitlin Manell and Decorah Anderson -Cook. Commissioner Burgess closed the session at 8:36 a.m. RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 8:48 a.m. to go until 8:54 a.m. In attendance were Evaluation Commissioner Burgess, Commissioners Jones and Carter via Zoom, Tom Gaines and Decorah Anderson -Cook. Commissioner Burgess closed the session at 8:54 a.m. 9:00 a.m. - 9:30 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director and Michelle Mercer, Planning Manager; Tom Gaines, County Administrator The following Topics were presented and discussed during the Development Services Update: • Update from NACo • Eastern Washington Council of Governments Meeting • American Planners Association • Urban Development of Data Centers • Permitting Renewable Energies • Development Regulation • Upcoming NACo Conferences 9:30 a.m. - 10: 00 a.m. Road Development Update Staff Present: Andy Booth and Cade Egbert, Public Works; Jim Anderson - Cook and Michelle Mercer, Development Services; Tom Gaines, County Administrator; Doug Robbins, Developer The following Topics were presented and discussed during the Road Development Update: • Stonecrest Development Requirements o Public Works Request: ChipseaL County Road to the Property Line o Average Daily Trips (ADT) Standards for Projects • Requests for Next Steps o Concession Payments, Pavement Funding, Privatization of Roads, Cost Share Program • Update Development Codes for Consistency • Public Works to Follow -Up 10:00a.m.-10:15a.m. Assessor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Cheryl Hill -Roberson, Chief Deputy Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Washington Association of County Officials (WACO) Conference Staff Attendance • Positions Filled Page 2 of 10 BOCC Minutes Week of September 28, 2026 • Time and Attendance • Employee Appreciation Barbeque • Clerk's Office Annual Luncheon 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Kristen Arizemendi, Court Administrator The foLLowing Topics were presented and discussed during the District Court Update: • Copier/Printer Services Ending o Quotes for New Equipment • Personnel Management 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Chelsey Sanford, Deputy Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Letter of Support for the Trail Path in Ephrata • WCRG Board Retreat Follow -Up Meeting o Clear Risk Renewal: 24-29% Increase • Commissioner Conference Attendance • Medical Emergency at New Sheriff's Office • Quotes for Road Development Projects 11:00a.m.-11:30a.m. Position Management Review (PMR) (Commissionerlones attended in person at 11:00 a.m.) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Tom Gaines, County Administrator; Amanda Simonsen, Amber Jacobs, Accounting The following Topics were presented and discussed during the Position Management. Review: • Veteran Services, Volunteer Vet Corp Navigator o Position Reinstatement through WDVA • Renew, Crisis Intervention Specialist Reclassification to Full Time 11:30 a.m. - 12:30 p.m. Budget & Finance AND Finance Committee Meeting Page 3 of 10 BOCC Minutes Week of September 28, 2026 Staff Present: Shannon Falsted, Auditor and Amanda Simonsen, Accountant, Carrie Heston and Carson Davis, Treasurer's Office; Decorah Anderson -Cook, Gina SaIdana, Human Recourses The following Topics were presented and discussed during the Budget & Finance AND Finance Committee Meeting Review: • Finance Committee Meeting Held • August Expense and Revenue Report Review • Yahoo Property Tax Refund • Port of Mattawa - Registered Warrants Limit • Insurance Premium Transfer The Monday, September 28, 2026 session was closed at 11:48 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, September 29, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin E. ManelL, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Fairgrounds Fencing • Public Records Request • McKay Healthcare Facility Project • Superior Court Participation in Employee Appreciation Barbeque • Rock Climbing at Old Vantage Highway, Land Ownership, Recreation 9:30 a.m. - 10: 00 a.m. Prosecuting Attorneys Office Update (CommissionerJones attended at 9:33 a.m.) Staff Present: Barbara Duerbeck, Civil Deputy Prosecuting Attorney, Tom Gaines, Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: Page 4 of 10 BOCC Minutes Week of September 28, 2026 • Contract Review List o InterLocaL Agreement with Moses Lake • Coroner's Office Building Location • Correspondence to Mr. Gross from Prosecuting Attorneys Office RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:33 a.m. to go until 9:38 a.m. In attendance were Commissioner Burgess, Jones and Carter (via Zoom), and Tom Gains and Barbara Duerbeck Commissioner Burgess closed the session at 9:38 a.m. Following the Executive Session, it was MOVED BY COMMISSIONER JONES, SECOND BY COMMISSIONER CARTER, TO APPROVE DEPUTY PROSECUTING ATTORNEY BARBARA DUERBECK TO SEND CORRESPONDENCE TO MR. GROSS REGARDING HIS CLAIMS AGAINST DEVELOPMENT SERVICES. DISCUSSION ABOUT CORRESPONDENCE. MOTION PASSED UNANIMOUSLY. 10:00a.m.-11:00a.m. Human Resources Update (Commissioner Jones attended in person at 10:03 a.m.) Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Tom Gaines, County Administrator; Caitlin E. Manell, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: 0 Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Position Management o Renew, Case Manager (Quincy) BackfiLL (Approved) • Public Works, HEO 4 (Royal City) Backf iLL (Approved) • Veteran Services, Vet Corp Navigator (Hold for One Week) 0 Grant Funding, Reimbursement • Renew, Crisis Intervention Specialist Job Re -Posting at Full -Time 9 Vendor Participation at Employee Barbeque 0 LexipoL Policy Rollout 0 News Article re: Investigation Report Page 5 of 10 BOCC Minutes Week of September 28, 2026 COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Commissioner Jones Meeting with Public Works in Mar Don -Working on Solution • Requested Letter of Support- Pending E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable--Misc. Discussion: • Fair Advisory Committee Appointment Recommendations F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $1,226,507.41) 2. Approve Authorization of Canvassing Board Representatives, Auditor's Staff and Authorization of Legislative Authority to Service on Canvassing Board. COMMISSIONERS' OFFICE 3. Approve Commissioners' Minutes for the week of September 21,2026. Page 6 of 10 BOCC Minutes Week of September 28, 2026 4. Approve Special Occasion Liquor License Application for Habitat for Humanity of Greater Moses Lake for their "Festival of Trees" Event. Date of event is December 5, 2026, from 5:00 p.m. to 10:00 p.m. at the Grant County Fairgrounds in the Commercial Building 3853 Airway Drive NE, Moses Lake 98837. 5. Approve Special Occasion Liquor License Application for Columbia Basin Allied Arts for their "Premier Series: Booker T Jones" Event. Date of event is November 21, 2026, from 5:00 p.m. to 9:00 p.m. at WaLLenstein Theater (Big Bend Community College) 6989 College Parkway NE, Moses Lake 98837 6. Approve Recommendation of Appointment for Caren Courtright to be appointed to the Fair Advisory Committee. (Caren Courtright was appointed for a three-year term beginning September 29, 2026, through September 28, 2029) 7. Approve Reimbursement Request from McKay on the Strategic Infrastructure Program (SIP) No. 2025-03 Phase 1 Kitchen Expansion Project, in the amount of $1,200. 8. Approve Reimbursement Request from City of Warden on the American Rescue Plan Act (ARPA) Booster Pump Station Improvement Project in the amount of $512,145.15. EMERGENCY MANAGEMENT 9. Approve Request to Purchase Physical Wellness Equipment for the Grant County Sheriff's Office Fitness Center in the amount of $11,484.98 to be reimbursed by Washington State Criminal Justice Training Commission Contract No. K402. FAC I LITI ES AN D MAI NTE NAN C E 10. Held from the 9122126 ConsentAgenda - Approve Request to Proceed with Cortez Fencing, who provided the Low bid in the amount of $26,853.75; this cost includes applicable taxes. This is an approved Capital Project, to be paid from the Fairground Fence Additions Capital Funds, which has a balance of $21,053.35. The remaining balance would be paid from North Campground Power Upgrade; both Funds are REET1. (Withdrawn) 11. Approve Contract with Campbell Company Service Corporation to replace the hydronic heating coil in the air handling unit at the Grant County Solid Waste Facility. This is the Lowest bid, in the amount of $18,761.88 which includes taxes. This is an approved capital project, with a budget of $17,600. The remaining cost of $1,161.88 would be paid from the Public Works Landfill operating expenses. Page 7 of 10 BOCC Minutes Week of September 28, 2026 PUBLIC DEFENSE 12. Approve Agreement with Justice Works to upgrade existing case management software, as current software will soon cease to be supported. One time cost of $8,000 to migrate, with anticipated monthly cost of $600 (similar to current cost), and add on feature purchases as needed. This is within the department budget. RENEW 13. Approve request for Dell Anderson, Executive Director, to DocuSign Contract Agreement with Enterprise Fleet Management. Initial charge for Seven (7) RAV 4s is $6,090, with a total monthly payment of $4,952.29. Initial charge for one (1) Toyota Sienna is $920, with a total monthly payment of $807.88. To be paid from Long Term Lease Vehicles Fund 108. 14. Approve request for Dell Anderson, Executive Director, to DocuSign the Non -Research Subaward Agreement for Northwest HIDTA Prevention &Treatment Initiative between Public Hospital District #304 and Grant Count dba Renew acting as fiscal agent for the Moses Lake Community Coalition. Grant amount is $18,608.58, with a term of July 1, 2026, through June 30, 2027. 15. Approve Subcontractor Agreement between Grant County and Adams County Developmental Disabilities and First Choice Employment Services to provide Individual Supported Employment and Community Inclusion. Term is July 1, 2026, through June 30, 2027. 16. Approve Subcontractor Agreement between Grant County and Adams County Developmental Disabilities and Moses Lake Community Health Center for Education and Information Services and Parent to Parent Services. Term is July 1, 2026, through June 30, 2027. 17. Approve Request to Purchase Subscription for Sage Intaact Software for streamlining Renew's financial processes by consolidating three separate systems into one, in the amount of $31,653.80. This software will integrate with Grant County's financial system with Tyler Tech. 18. Approve Resolution No. 26-076-CC and InterlocaL Agreement between Grant County dba Renew and the North Central Educational Service District 171 regarding counseling services for the 2026-2027 school year. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE ITEMS 1 THROUGH 18, HOLDING ITEM 10 FOR ONE ADDITIONALWEEK. DISCUSSION ABOUT HOLDING ITEM 10. Page 8 of 10 BOCC Minutes Week of September 28, 2026 FRIENDLYAMENDMENT BY COMMISSIONER JONES., SECONDED BY COMMISSIONER CARTER, TO CHANGE HOLD TO REMOVAL OF ITEM 10 FOR UPDATINGAND RESUBMITTAL. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:27 a.m. 11:30 a.m. - 12:00 p.m. Open Record Public Hearing, Staff Present: Andy Booth and John Brissey, Public Works; Barbara Duerbeck, Prosecuting Attorney Office Public: Paul Stenhouse (via Zoom) Approved via This being the date set, and proper notices having been Resolution No. 26-077- posted and published in accordance with local and state CC Laws, Commissioner Burgess opened the public hearing on September 29, 2026, at 11:30 a.m. to consider a request to rescind Resolution 06-139-CC Open Viewmont Drive and remove gate. Andy Booth gave an overview of the request. Public Comment was given about the following topics: • In Favor of Removing Gate MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO RESCIND RESOLUTION 06-139-CC, ORDER GRANTING CLOSURE OF VIEWMONT DRIVE OF DUNE LAKES, AND OPEN ROAD AND REMOVE GATE AS DISCUSSED. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 11:33 a.m. The Tuesday, September 29, 2026 session was closed at 11:33 a.m. Page 9 of 10 BOCC Minutes Week of September 28, 2026 Meeting Minutes for the week of September 28, 2026 were approved this F-fff_day of Af .12026. Attest: Caitlin E. ManeLL, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington All -ZA-4 , 9 Kevin Burges%�G--h-air---, (Ro-6ice-Chair c Kci 9' "- - F" r, M Page 10 of 10 BOCC Minutes Week of September 28, 2026