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HomeMy WebLinkAboutAgreements/Contracts - Renew (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Renew REQUEST SUBMITTED BY: Linze Greenwalt CONTACT PERSON ATTENDING ROUNDTABLE: Dell Anderson CONFIDENTIAL INFORMATION: ❑YES ONO DATE: 9.22.2026 PHONE:x5470 FW mil WOMAN -/, ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes []Ordinances ❑Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Interlocal Agreement between Grant County dba Renew and the North Central Educational Service District 171 regarding counseling services for the 2026-2027 school year. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? * YES ❑ NO ❑ N/A -1 wr� 5"M OEM, 1 6 fid OF w IJA _ DATE OF ACTION: 075 APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 INT:ERLOCAL AGREEMENT BETWEEN RENEW AND THE NORTH CENTRAL EDUCATIONAL SERVICE DISTRICT 171 REGARDING MENTAL HEALTH SERVICES 2026-2027 School Year This AGREEMENT (Agreement),is made and entered into by and between GRANT COUNTY, WASHINGTON (County), a politicalsubdivisionof the State of Washington, by and through RENEW, GRANT BEHAVIORAL HEALTH & 'WELLNESS (Renew) and NORTH CENTRAL EDUCATIONAL SERVICE DISTRICT 17 1. (Distnict), a public school district as defined in Title 28A RCW and a political subdivision of the State of Washington, as authorized and pursuant to by the 'Interloval Cooperation Act, RCW 3934 et seq. AGREEMENT: Services. Renew will provide It 1) Secounseling services to District students pursuant to the terms and I C!� conditions of this Agreement to wil, a) Renew will coordinate necessary services with District teachers, counselors, and psycholocy' COSTS and/or other District representatives as may be mutually agreed upon by the parties; b) Renew staff will maintain appropriate administrative, technical and pkvsl'cal safeguards to ensure the integrity and confidentiality of information concerning identified -students, complying with State required Mandatory Reporting laws; c) It is anticipated the designated Renew staffNeill provide the following services,: individual counseling, family counseling, grOUP counseling, behavioral health assessment. care coordination, crisis stabilization and intem),ention., parent consultation and support, and re-ferrals to additional 4 community resources. W d) Renew staff will receive referrals from District staff and will coordinates consult on recommendationso, e) Renew staff will participate in appropriate tralinings, meeting and school activities that relate to %.'c , 4.1� their role with the District; f) Contracted hours for Renew staff are 24 hours per week. Days and hours of service may flUCtUate based upon specific student needs, funding, contractor availability or other reasons as may be determined by both parties. The designated employif ee shal I report to the Renew location no ow students are present or the school is conducting business outside of normal school hours and/or under a modified schedule, they should also report to the Renew location 'if the contractual hours per week have not been fulfilled onsite. g) If at any time school shall close due to a state of emergency, natural disaster or otherwise, the designated employee shall report to Renew for an updated assignment and direction. Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 h) At all times material herein, designated Renew staff will compliance with protocols and operating procedures as established by the District; i) Provided: Renew staff reserve the right to determine whether SUch designated student or students exceed the need for service beyond the scope offered by such Renew staff member. In the event this is determined. such student will be referred to an appropriate ., agency for services j) The District will provide adequate internee access to any Renew employee providing other services, for example intakes or continuing care to students. 2) Information Sharing. information. shall be shared only. - a) With written parent Mardian consent; b) In accordance with applicable state and federal laws-, c) For legit'l mate educational, safety, or treatment purposes,, d) During emergency situations where disclosure is permitted or required by law. When authorized, communication may include: a) Attendance concerns; b) Student safety concerris, c) Behavioral support needs-, d Transition planninor- e) Educational impacts related to treatment, 2) Records. The District maintains all student records and is responsible for the storage and legal ownership. Renew maintains all. clinical and treatment records withinRenew"s EHR scistern. 3) Finance. FLinding has been secured through the Carelon Behavioral. Health Amendment 434, 4) Effective Date of Agreement. This Agreement shall be effective when fully executed, and shall terminate on June l7th.2_027 or throucrh an extended school year due to weather or other unforeseen I Z_1� i circumstances, or until as set forth in paragraph 5 of this agreement. 5)) Termination. This Agreement may terminated by either party for any re I ason on giving fourteen bV (14) days, I I ys, advance notice *n wriI ting of its intention to do so. 6) Notices..All notices pursuant to this agreement shall be in writing and shall be transmitted by facsimile or United States Postal service, postage prepaid. Any such notice is effective upon receipt by the party to Nvhom the notice is directed. Proof of deliver via facsimile shall be sufficient upon showing of a receipt of successful transmission produced by the sending facsimile machine and indicartingy the telephone number to which the transmission was sent., provided that the receipt indicates the transmission was sent to the phone number of the intended recipient. Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 7) Notices shall be sent to the following addresses unless chancre written notice of a e I ,, of address has been given pursuant hereto: 8) To District: .pry l Yearout-Ouradnik, The Bridge Director Z� 1.1'2.8 E Hunter Place Moses Lake, WA 98837 (509) 888-7031 9) To Renew: Dell Anderson, Executive Director 'Renew 840 Plum Street Moses Lake, WA 98837 (5109) 765-92 _319 10) Severabifitv. If any -term, provision, covenant or condition of this Agreement should be held ky a court of competent j urisdiction to be invalid, void or unenforceable,, the remainder of this Agreement shall continue in force and effect and shall in no wav be. affected � impaired or invalidated. 11) Indemnification. To the fullest extent permitted by law, the District shall indemnify and hold harmless the Counqr, its officers, its commissioners, its agents and its employees from and against any fiab'liqr, su' I It I 1 .1 its, claims, actions, damages, losses and expenses of whatsoever kind or nature including, but not limited to, attorne `s fees and costs arising out of innnection with , orincident to y . co t the District's per-fon-nance of the terms of this A reement, including specifical1v clad sits based 9 inis or i4 whole or in part of deficient or 'Inadequate or negligent acts or omissions on the part of the District, its employees, and/or its agents and its/their performance tinder this kgreement. This indemnity shall also cover all losses, claims, expenses., attorney's fees, liabilities and, udg ents, including those for personal 'injury or death or for damages to personal property, irrespective of whether in connection with such act or omission, it is alleged or claimed that the negligence of the County and/or Renew or its representatives or third parties cause d or contributed thereto. This indemnity provision is not intended to indemnify the County from the negligence of County's owagents. n employees, officers or ages. .1 Wr 12) To the fullest extent permitted by lak--.', the County shall indemnify and hold harmless the District, its officers, its directors, its agents and its employees from and against any liability, SLII'tS, claims, actions, damages, losses and expenses of whatsoever kind or natUre including,, but not limited to. Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 attorney's fees and costs arising OLIt of. in connection with, or incident to the County's perfonname of the terms of this Agreement, including specifically claims or suits based in whole or in part of deficient or inadequate or negligent acts or omissions on the part of the County, its employees, and/or its agents and its/their performance under this Agreement. This indemnity shall also cover all losses, claims, expenses, attorney's fees, liabilities and judgments,, including those for personal injury or death or for damages to personal property, irrespective of whether in connection with such act or omission, it is alleged or claimed that the negligence of the District or its representatives or third parties caused or contributed thereto. This indemnity provision is not intended to indemnity the .District from the nelicr vaence of District's own employees, officers or agents. Ct,� ge 13) Provided: Neither this Agreement or any content he -rein shall create an el. . uployer-enriployee, or principal -agent relationship, and or partnership or joint venture between Renew and the District. The status of Renew concerning this Agreement is that of an 'independent contractor. C� 14) Administration of.. areement. No new or separate legal or administrative entity is created to administer the provisions of this Agreement. This Agreement shall be administered by the Renew and the District. ISSUes and/or disputes related to implementation of the Agreement shall be referred to each respective governing authority for resolutiocri. Provided-. either party shalt be entitled to seek legal remedies including, but not limited to, such rernedies as set forth in Chapter 393 )4 RCW. 15) Insurance., For the duration of this Agre.ement, each party shall maintain its own insurance; insuring damage to its own real and personal property and equipment. 16) As t. Neither party, to this Agreement shall be permitted to its rights or obligations �:twmen 1 assign i i herein without the advance and express written consent of the other party. 17) App!ieable Law - Venue. This Agreement shall be governed by and 'interpreted according to the laws 2"_ oche State of Washington. In the event of any, suit or action or other legal proceeding to enforce this Agreement, venue shall be a court of competenjt un"sdiction in Grant COUntv Washington. 18,utho.r . Each of the undersigned hereby represents and warrants to the other party that they, have the authority to execute and carry out the terms of this Agreement. 19) No Waiver. No failure of Renew or the District to insist on the strictest perforniance of any ten-n of this Agreement shall constitute a waiver of any such -term or an abandonment of this Agreement. 20) Entire Agreement. This Agreement constitutes the complete agreement among the parties hereto with respect to the subject matter herein and supersedes all prior agreements, contracts and understandings, written and oral. Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 Appendix A The purpose of this Appendix is to establish operational procedures for student referrals, family communication, service coordination, student release from instruction, and safety notifications. A. Referral Procedures School Referrals. Referrals may be initiated by: 0 Parents/Guardians; 0 Students when legally permissible); School administrators; • Teachers or other educational staff: • Special education staff Community agencies School staff may identify students, who may benefit from services; however, eligibility for services shall be determined solely Renew Provider services, as mandatory or required for school participation. Fami1v Contact. Renew shall be responsible for: Contacting families regard,42: available services* • Detennining, eligibility for treatment; • Obtainincy informed consent for sem-pices- Completing intake documentation* * Scheduling appointments-, * Managing waitlists and service availabilitV. District staff may facilitate lintroductions, or provide family, contact infonnation only when authorized by district procedures and applicable consent requirements. B. Student Scheduling and Classroom Release Armointment Schedulingg. Rene'�k; shall coordinate appointment schedules with designated District staff to minimize disruption to educational programming. Whenever feasible. - Advance schedule notification to designated school staff; Student passes or appointment notices; Check-out procedures through an assigned staff member', I Documentation of arrival and departure from services. District retains authority regarding Student movement during the instructional day. Missed appointments. Renew shall notify designated District staffwhen: *1 0 A student repeatedly misses appointments; a A student refuses services-, 0 Famil regarding follow-up is needed attendance, y Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 The parties acknowledge that educational attendance and treatment attendance are separate obligations, C. Information Shan'nor Procedures Renew and District recognize the need to balance student confidentiality with effective support planning. Information may be exchanged only. - With valid written authorization; As required by la.w-, During emergencies invol.vifig health and safety; As otheRvise permitted under applicable federal and state law. The parties shall utilize approved Release of Infon-nation forms before sharing confidential information. Educational Consultation. When auth.ofized by the parent/guardian and Renew, Renew may communicate 1 with designated staff regard'i ,I ing: • Student strengths; • General support strategies: Environmental accommodations; Behavioral concerns affecting educational performance; Attendance or engagement concerns. Reneu- shall not routinely disclose clinical notes, diagnoses. treatment records, psychotherapy notes, or protected health information beyond what is authorized. D,,. Student Safety Notification Procedures Immediate Safety Concerns, Renew shall immediately notif�r the Program Administrator or designee when the Provider -reasonably believes there is: • Imminent risk of suicide or self -harm,-, • Imminent risk of han-n to others; • Credible threats of violence; • Sianificant safety concerns requiring immediate school intervention" Situations requiring emergency medical response. Notification may occur verbally and shall be followed by appropriate written documentation when required. Crisis Resoonse Coordination. When a student experiences a behavioral health crisis while on campus. Renew shall-, 0 Implement Provider crisis protocols, 0 Noti: designated school personnel; 0 Contact parent/gLiardilan when clinically appropriate.: # Coordinate with emergency responders as needed; Document actions within Renew records. District staff shall. follow district and program crisis response procedures., Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 Each party remains responsible for its own crisis documentation. E. Threat Assessment and Safety Planning When appropriate and legally permissible, Renew may participate in: 0 Threat assessment processes, 0 Re-entry planning following hospitalization,* Safety planning meetin2s: Student support planning. Participation shall not transfier responsibility for educational decisions from District tolkenew. District retains responsibility for all educational, disciplinary, and placement decisions. F. Parent/Guardian Notification Renew shall be responsible for.- • Obtaining treatment consent; • CommLinicatin(yCP� treatment -related information; • Scheduliqgg Clinical appointments' • Managing treatment -related questions firorn families. Managing District shall be responsible for: Educational co-nununications, Attendance matters; Classroom and program. participation decisions, Z:� 11 Educational records and FE.RPA-related requests. G. After -Hours Emergencies Renew shall communicate to farnillies that designated Renew staff will not be available after business hours. Renew shall provide famillies, with-. * Crisis line information.- # Mobile crisis contacts.; 0 Ernen gency room information; 0 988 SUicide & Crisis lifeline resources: 0 Other applicable emergency response resources. zz District staff are not responsible for monitoring or responding to mental health emereFencies outside operating hours. Interlocal Agreement Between Renew and North Central Educational Service District 1712026-2027 THE PARTIES HAVE caused this agreement to be executed on the day and year set forth. Signed Hereupon: Dated the 1w ~ day of ,- W f . ) 02 6 F- BOARD OF COUVINTY COMMISSIONERS 0 U IVduress..l Kevin atr 0 ca: h • A CIO Cn fd ob J ice Chair co ....6 C�6 /�•••/ ��� H/NGTOIA - -- - ------- dinciv'�&�Nfernber w Caftw4- Attest: --------------- ---- - �a�it in Manell, Clerk of the Board w RENEW Dell. Anderson, ecutive Director Dated the day of �p-&,,),2016 .1 SD 171 - - - ---------------- - ---- - - ------------------ ------- Dated the Z/! day cif j-,w?e4 22 02) 6 Interloca' Agreement Between Renew and North Central Educational Service District 1712026-2027