Loading...
HomeMy WebLinkAboutAgreements/Contracts - Renew (003)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Renew REQUEST SUBMITTED BY: Linze Greenwalt CONTACT PERSON ATTENDING ROUNDTABLE: Dell Anderson CONFIDENTIAL INFORMATION: ❑YES © NO DATE: 9.24.26 PHONE: x5470 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related El Bids / RFPs / Quotes Award ❑Bid Opening Scheduled ❑Boards / Committees El Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑Invoices / Purchase Orders ❑Grants — Fed/State/County ❑Leases ❑MOA / MOU El Minutes ❑Ordinances ❑Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations Fini Request for Purchase ❑ Resolution ❑Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Reg. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Requesting approval to purchase subscription for Sage Intaact Software. This will streamline Renew's financial processes by consolidating the three separate systems our finance team currently uses into a single platform. It will also integrate with Tyler Tech, allowing us to efficiently roll our financial information up to the County. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A ,i �� �i�.. y." .>" /._:, ... ��.-:� ter, /%��� , /i✓ij �>." r � i_ as DATE OF ACTION: o� APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Order Schedule Date: 24-Sep-2026 Offer Expires: 30-Sep-2026 Quote #: Q-935588 Prepared For: Name: Matthew Truman Company: Renew Address: 124 3rd Ave SW Ephrata, WA 98823 Phone: +15097506063 Email: mdtruman@grantcountywa.gov Subscription Period Length: 42 (months) Billing Period: 30-Sep-2026 through 29-Mar-2028 includes 6 free month(s) at the end of your billing period. Free months do not apply to any Monthly Services. Subscription Invoicing: Annual subscription fees begin on the start date of your paid subscription period, with such fees invoiced annually at the beginning of each billing period. Subscription Payment Terms: Net 30 from date of invoice. Products Sage Intacct Services Product Name Description Quantity Net Price Total Price Each Sage for Sage for Nonprofits - Standard includes the following: General 1.00 0.0 25,603.80 Nonprofits - Ledger, Cash Management, Purchase Order, Order Entry, Accounts Standard Receivable, Accounts Payable, the User Defined Dimensions pack, Basic Project Tracking, Basic Time and Expenses, Core Reporting and Dashboards, Electronic Payments, Multi -Entity Insight, Budget Reporting, Customization Services, Standard Platform Services, a Support Package, Sage Intacct Planning - License, Sage Intacct Planning Integration, Interactive Visual Explorer - Single Explorer, Spend Management, Sage Fixed Assets Management Tier 1 - up to 250 Fixed Assets, AP Bill Automation - up to 50 Invoices / Month, a Performance Tier for Sage Intacct, Three (3) Business Users, Two (2) Additional Entities, One (1) Sage Intacct Planning - Creator, One (1) Employee User Ten (10) Pack, and Sage Intacct Learning Membership. User License - Users with unlimited access rights to all applications. Can be 3.00 2,572.8 7,718.40 Business User restricted based on permissions assigned by an Administrator. Sage Intacct Sage Intacct EMRConnect is a pre -packaged integration between 1.00 5,400.0 5,400.00 EMRConnect EMR Solutions and Sage Intacct. This module is a Third -Party Service. Proprietary & Confidential Information Page 1 of 5 Product Name Description Quantity Net Price Total Price Each Sage Intacct Extend Project Tracking to fuller Grants Tracking and Billing. 1.00 3,402.0 3,402.00 Grants Tracking Allows you to create records with descriptive elements and tag and Billing select financial transactions with specific grant information for Upgrade reimbursement request generation, invoicing if needed, analysis, and reporting. Allows for resource skill and certification tracking, resource analysis and assignment, utilization and forecasting. Includes Basic Project tracking, Sage Intelligent Time for AI -powered web and mobile timekeeping with suggested time entries and Time & Expense. Sage Intacct Allocations is designed to dynamically pull account source balances 1.00 7,041.E 7,041.60 Allocations and automate the distribution across dimensions according to the basis calculation method specified at run time. Sage Intacct Buy The Sage Intacct Buy With Confidence program includes guaranteed 1.00 0.0 0.00 With Confidence system uptime and disaster recovery for the Sage Intacct Services. Program Details of the Buy With Confidence program, including the specific Sage Intacct Services in scope and our service level commitments, are available at www.sage.com/us/legal/sage-intacctIsla/. Sage Intacct API API transactions for modules of the Sage Intacct Services, FinTech 1.00 0.0 0.00 Standard Tier 1 partners that we recommend to you, and Third -Party Services that we resell to you on our Order Schedules are included at no additional cost. Under Performance Tier 1 for Sage Intacct, API transactions for any custom integrations, ETL integrations with our Marketplace Partners, and partners that exit our Marketplace Partner program require a Web Services - Developer License and, if purchased, an Al Gateway - Developer License and are also included at no additional cost until the number of API transactions exceed 100,000 API transactions per month. Monthly overage fees will apply if you exceed this use. You may upgrade to a higher tier at any time, but once you upgrade you may not downgrade to a lower tier until the next annual subscription period. Essentials Essentials Support is included at no additional charge to all 1.00 0.0 0.00 Support - customers of Sage Intacct's value-added reseller partners. Channel Company's Sage Intacct partner will respond to the initial request Customer for support. If Company's partner is unable to resolve the support case, the partner will escalate the case to Sage Intacct Support on your behalf. Support hours to Sage Intacct's partners are Monday to Friday, Gam to 6pm (Sage local time). For P1 cases, support is available after-hours and during local holidays. All submitted cases will receive an acknowledgement through case comments, email notification, or phone call as follows: P1, within 1 business hour; P2, within 4 business hours; and P3, within 8 business hours. AP Automation Upgrade to 500 credits per month tier of AP Automation. The annual 1.00 17488.0 1,488.00 - Up to 500 subscription to this tier includes up to 500 credits per month. Monthly Credits / Month overage fees will apply if you exceed this use. You may upgrade to a Upgrade higher tier at any time, but may not downgrade to a lower tier until the next annual subscription period. Sage Intacct Services Total: USD 50,653.80 Proprietary & Confidential Information Page 2of5 One -Time and Other Charges Product Name Description Quantity Net Price Total Price Each Sage Intacct API If you conduct more monthly API transactions than the amount 0.00 0.17 0.00 Overage included in your performance tier, then the following overage fees apply to each API transaction you conduct over those limits. The overage fees for API transactions are calculated here per pack of 10 API transactions and will be billed on a monthly basis. Sage Intacct Fee to implement EIVIRConnect in tenant environment. This module 1.00 5,000.00 5,000.00 EMRConnect is a Third -Party Service. Implementation Fee Sage Intacct Fee to install EMRConnect in tenant environment. This module is a 1.00 1,000.00 1,000.00 EMRConnect Third Party Service. Activation Fee One -Time The Promotional Pricing Discount is a one-time Software 1.00 -25,000.00 -25,000.00 Promotion - Subscription discount available only for your current subscription term Partner paper and automatically ends upon the commencement of your next year subscription anniversary (if on a multi -year contract) or your next year renewal period (if on a one-year contract), and it cannot be applied to prices for any future subscription periods. The discount amount is intended to offset a portion of the Sage Intacct subscription product fees. One -Time and Other Charges Total: USD -19,000.00 Monthly Services Product Name Description Quantity Net Price Total Price Each AP Automation - If you exceed your usage based fees, then the following overage fees 0.00 0.5 0.00 Overage apply for that month. Monthly Services Total: USD 0.00 Grand Total: USD 31,653.80 Proprietary & Confidential Information Page 3 of 5 TERMS: This Order Schedule is subject to the Terms of Service located at https://www.sageintacct.com/customer-terms-us/tos, as amended from time to time ("Terms"), which are incorporated herein by this reference with the same force and effect as if they were given in full text. The Agreement is a legal agreement between Company and Sage Intacct, Inc. Company represents that it has reviewed the Terms and expressly agrees to them as of the Effective Date and in their then -current form on the date of any renewal of the Agreement. Prices shown above do not include any taxes that may apply. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers or representatives, either by signature below or by electronic signature through DocuSign. Renew w (Authorized Vol Kevin R. Burgess, Chair (Printed Name and Title) �17 q ze-P (Signature Date) Clifton LarsonAllen LLP -VAR (Authorized Signature) (Printed Name and Title) (Signature Date) Exhibit A Additional Terms and Conditions The following terms are added to, and in the event of a conflict prevail over, the Terms: • By signing this Order Schedule, the Company authorizes Sage Intacct to access the Company's instance to provision the items purchased on this Order Schedule. • Any agreement between the parties concerning the Health Insurance Portability and Accountability Act (HIPAA) shall not apply to the Sage Intacct Planning Services. • During the subscription period of this Order Schedule, we will increase the pricing of your subscriptions one time annually by five percent (5%) during the next two annual billing periods (i.e., years 2 and 3 of the subscription period of this Order Schedule). We will provide you with at least 30 days' written notice of any such increase and such increase will only apply at the beginning of the applicable annual billing period. • Sage Intacct Financial Management includes up to two hundred (200) bank account connections through bank feeds. Bank feeds provide electronic access to thousands of financial institutions for bank reconciliations and matching payments to invoices. • Notwithstanding anything to the contrary above, Sage Intacct EMRConnect powered by Wipfli is subject to a separate agreement to be entered into directly with Wipfli. • Wipfli's customer terms are available at: https://www.wipfli.com/LicenseAgreement, https://www.wipfli.com/ E M RCon nectActivation • Wipfli's statement of work for professional services is available at: https://pl.ar)rimocdn.net/wipfli/00eb9a3f-a36f-4a2b-acO7-b3e2Ol 111 c4f/SOW%20Wipfli%20EMRConnect%20%281 %29 Down loa Proprietary & Confidential Information Page 4 of 5 AP Automation overage payment terms: If your usage of AP Automation exceeds the purchased volume, then overage charges will accrue based on the number of credits used above the purchased volume in a given month. Payment is due 30 days from the date of invoice. Proprietary & Confidential Information Page 5 of 5