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Home My WebLink AboutRequest to Purchase - Emergency ManagementGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Emergency Management REQUEST SUBMITTED BY: Jessica Olsen DATE:09/24/2026 PHONE:(509) 906 - 9100 CONTACT PERSON ATTENDING ROUNDTABLE:Mireya Garcia/Jessica Olsen CONFIDENTIAL INFORMATION: DYES ONO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing X Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Reg. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ...N ti Request to approve purchase of $11,484.98 of physical wellness equipment for the GCSO Fitness Center. Reimbursed by Washington State Criminal Justice Training Commission Contract No. K402. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 4-1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A -yam Wimp, �. iIN DATE OF ACTION:2�6�(D2 APPROVE: DENIED ABSTAIN D1: K R-6 D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 ERI� lieriff Joe Kriete ? ti V / "ll1l1 _ R,kr Co _ y ER1FFfS GRANT COUNTYL P.O. Box 87, Ephrata, Washington 98828 Telephone 509-754-2011 ext. 2001 September 24, 2026 Gary Man sfo rd Undersheriff Kevin Burgess, Commissioner Chair Office 509-754-2011 ext. 2026 Rob Jones, Vice Chair g man sford@grantcountywa.gov Cindy Carter, Member Beau Lamen s Chief Deputy Investigations Re: Large Purchase Request g q Office 509-754-2011 ext. 2018 blamens@grantcountywa.gov I am writing to formally request permission to make a large purchase for the Emergency Management Department. Ricardo Char Chief Deputy Request to approve purchase of $11,484.98 of physical wellness equipment for Field Operations the GCSO Fitness Center. Reimbursed by Washington State Criminal Justice Office 509-754-2011 ext. 2340 Training Commission Contract No. K402. rchar@grantcountywa.gov Phillip Coats Spending includes: Chief Deputy Corrections VISION FITNESS - SUMMIT STAIRCLIMBER - $41950.00 Office 509-754-2011 CORE HEALTH & FITNESS - STAR TRAC 4TR TREADMILL - $2,895.00 ext. 2021 pcoats@grantcountywa.gov CORE HEALTH & FITNESS - NAUTILUS STANDING PREACHER CURL BENCH - sh een a o h l $1,200.00 Administrative Assistant BODY SOLID - 335LB RUBBER GRIP PLATE SET 2 $1,300.00 Office 509-754-2011 BODY SOLID - SC B 1000B SMITH MACHINE 1 - $21400.00 ext. 2012 sohl@grantcountywa.gov BODY SOLID - 20LB - 110LB FIXED EZ BARBELL SET w/ RACK $1,995.00 TRADE-IN Credit [STAIRMASTER 4G]-$4,850.00. Your consideration of this request would greatly assist us in fulfilling the objectives of the grant and ensuring effective utilization of the awarded funds. Best regards, �J Emergency Management Specialist Grant County Sheriff's Office jrolsen@grantcountywa.gov Cell - (509) 906 - 9100 01/ 026 Columbia Fitness 2026 - SHERIFF'S OFFICE FITNESS CENTER - ORDER #2 (REVISED) Grant County Sheriff Sergeant Grubb jgrubb@grantcountywa.gov 509-670-9801 t i y,,;\ its' Reference: 20260923-172511804 Quote created: September 23, 2026 Quote expires: October 22, 2026 Quote created by: Dennis DuBois Commercial Consultant ddubois@columbiafitness.com +15096287438 VISION FITNESS -SUMMIT STAIRCLIMBER CORE H EALTH & FITN ESS - STAR TRAC 4TR TREADM I LL -CORE HEALTH & FITNESS - NAUTILUS STANDING PREACHER CURL BENCH BODY SOLID - 335LB RUBBER GRIP PLATE SET BODY SOLID - SCB1000B SMITH MACHINE BODY SOLID - 20LB -110LB FIXED EZ BARBELL SET w/ RACK Products & Services Item & Description Quantity Unit Total Price VISION FITNESS -SUMMIT STAIRCLIMBER 1 $6,499.00 $419S0.00 after $1,S49.00 discount CORE HEALTH & FITNESS - STAR TRAC 4TR 1 $4,299.00 $2,89S.00 TREADMILL after $1,404.00 discount CORE HEALTH & FITNESS - NAUTILUS STANDING 1 $1,719.00 $1,200.00 PREACHER CURL BENCH after $S19.00 discount Item & Description Quantity Unit Total Price BODY SOLID - 335LB RUBBER GRIP PLATE SET 2 $850.00 $1,300.00 INCLUDES: after $400.00 discount 45LB RUBBER GRIP PLATE x 4 35LB RUBBER GRIP PLATE x 2 25LB RUBBER GRIP PLATE x 2 10LB RUBBER GRIP PLATE x 2 5LB RUBBER GRIP PLATE x 2 2.5LB RUBBER GRIP PLATE x 2 BODY SOLID - SCB1000B SMITH MACHINE 1 $3,360.00 $2,400.00 after $960.00 discount BODY SOLID - 20LB -110LB FIXED EZ BARBELL SET 1 $2,750.00 $11995.00 w/ RACK after $755.00 discount One-time subtotal $14,740.00 after $5,587.00 discount TRADE-IN [STAIRMASTER 4G]-$4,850.00 FREIGHT [BODY SOLID + CORE HEALTH & $625.00 FITNESS] FREIGHT [VISION FITNESS] $80.00 LOCAL SALES TAX (8.4%) $889.98 8.4% Total $11,484.98 50% TO BE PAID UPFRONT (TO ORDER EQUIPMENT) 50% TO BE PAID UPON DELIVERY & INSTALLATION 3% Fee added for Credit Card Payments Questions? Contact me Ohl Dennis DuBois Commercial Consultant dduboisCa columbiafitness.com +15096287438 Columbia Fitness 433 E Columbia Drive Kennewick, WA 99336 Us GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Emergency Management REQUEST SUBMITTED BY: Jessica Olsen DATE: 07/08/2026 PHONE: (509) 906 - 9100 CONTACT PERSON ATTENDING ROUNDTABLE: Mireya Garcia/Jessica Olsen CONFIDENTIAL INFORMATION: EYES * N 0 1011M U ENT;$,60BMITTED: (CHECK Al alliMIKAgg DAgreement / Contract FOAP Vouchers OAppointment / Reappointment EIARPA Related [-]Bids / RFPs / Quotes Award L-3Bid Opening Scheduled 0 Boards / Committees 0 Budget I]Computer Related OCounty Code []Emergency Purchase []Employee Rel. [IFacilities Related 7—Financial ElFunds 11 Hearing 01 Invoices / Purchase Orders *Grants - Fed/State/County F0 Leases EIMOA / MOU 'ElMinutes []Ordinances 00ut of State Travel 11 Petty Cash Policies Proclamations El Request for Purchase 71 Resolution 'Recommendation [:]Professional Serv,/Corisultant 17Support Letter E]Surplus Req, DITax Levies 0Thank You's O-Tax Title Property :IWSLCB W ORDING FOR A GEN- b A: p, What, When, eWhy, Term, cost - -- --- -- — 2 t 2-.�S Request to approve Washington State Criminal Justice Training Commission Contract No. 1 402 for $49,000. This grant covers wellness training, conferences, equipment, and services for staff. Term of contract is 7/112026 to 6/30/2027. 1 1 If necessary, was this document reviewel.,d by accounting? W YES I-L --- 1 NO El N/A If necessary, was this document reviewed by legal? * YES 1:1 NO 0 N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: 5_ D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Washington State Criminal Justice Training Commission Contract - GCSO / EM Date: 71� BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. Buro,6ss, Chair ATTEST: Rcb o Vicy-Chair Caitlin E. Manell Clerk of the Board rM M631250m,AXI FA M1,01 XVcr R. Bevi, WSBA #47989 Grant County Prosecutor's Office Civil Deputy Prosecuting Attorney Date- /:�7 Docusign Envelope ID: 8CFC8266-E5D5-8668-8OC6-63BF16A23B1F WSCJTC Contract No. Washington State K402 Criminal Justice Training Commission Program Index 529 This Contract is between the State of Washington, Washington State Criminal Justice Training Commission and the Contractor identified below and is governed by Department of Enterprise Services Procurement Policies. Contractor Name: Contractor Address: Grant County Sheriffs' Office Contact: Jessica Olsen Contact Telephone: Contact E-Mail 509-906-9100 jrolsen@grantcountywa.gov Statewide Vendor Number: (SWV): SWV 0002426-13 WSCJTC Contact Information Manager of this contract or project. Name and Title. E-mail Address S,usan.Ro9el0ciLc.1Ka.g10=V Susan Rogel, Grant Manager Telephone 206-939-8437 Contract Start Date Contract End Date Contract Maximum Amount July 1, 2026 June 30,2027 $490000 Subcontracting Authorized? Y/N Travel Expenses Authorized? Y/N Y Y FOR THE WSCJTC: FORTH E CONTRACTOR: Susan RogeL 5/18/2026 Grant County Sheriffs Office Manager Date Contractor Business Name Francesca Heard fnatow 5/19/2026 5/21/2026 Department Manager Date Date JerreLL Wills YMU, ULS 5/19/2026 '�-G 6LIL, SL'Yiff Interim Executive Dirnr-TrNr Date ContratLUI ZIgHOLUItV HoLLyWhite OX& 5/26/2026 Joe Iriete, Sheriff kiiete@—rantcountMa.gov WSCJTC Contract Spt:uidmsL Date Print Name & Title Docusign Envelope ID: 8CFC8266-E5D5-8668-80C6-63BF16A23131 F Statement of Work. This contract was won competitively, and contract incorporates by reference the Statement of Work WSCJTC published in the Request for Proposal, which the Contractor's proposal specifically agreed to perform. This grant is for the purpose of establishing officer wellness programs, to include, building resilience, injury prevention, peer support, physical fitness, proper nutrition, stress management, suicide prevention, physical health, mental health supports/services and any other program that focuses on officer wellbeing. OUTCOMES, REPORTING, AND INVOICING TIMELINES 1. Outcome Report 2. Invoice (A-19 and backup documentation(receipts) -- submitted in one PDF document all togetherll DUE DATES: 1.October 15, 2026 (July, August, & September) 2. January 15, 2027 (October, November, & December) 3. April 15, 2027 (January, February, & March) 4. July 10, 2027, FINAL submission (April, May, & June) REQUIRED OUTCOMES FOR REPORT: 1. Lexipol Health Screenings — Document dates, topics and who received the service. 2. Conferences and Training— Document dates, topics and who received the service. 3. Gym and Wellness Room — Document dates, topics and who received the service. 4. Complete officer survey of usefulness of all services and suggestions for future officer wellness services. Report outcomes in final report. Reallocation of Allotted Funds. Subject to the availability of funds and applicable law, funds allocated under this Agreement may be reallocated as agreed upon and must receive written approval by the WSCJTC Grants Manager. Such reallocations shall be for the purpose of facilitating efficient performance of this Agreement, and shall not increase the total contract maximum, extend the period of performance, or result in a material change to the scope or purpose of this Agreement. These modifications may be implemented as administrative adjustments, without the need for a formal modification or amendment. Payment. WSCJTC shall pay the Contractor for performance of the Statement of Work, in response to invoices specifying hours worked or work completed but shall not pay in advance. Payments are made by Electronic Funds Transfer using the bank routing information the Contractor provides. Nondiscrimination. a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement. b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). c. Default. Notwithstanding any provision to the contrary, WSCJTC may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until WSCJTC receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), WSCJTC may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or Docusign Envelope ID: 8CFC8266-E5D5-8668-8OC6-63BF16A23BlF subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court -ordered injunctive relief orsettlement agreement. d. Remedies for Breach. Notwithstandingony provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be Liable for contract damages as authorized by Law including, but not Limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly relatedtotheeplaoementoomneot, which damages one distinct from any penalties imposed under Chapter 48.8O, RCVV. VVOC]TC shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due' an amount for damages Contractor or subcontractor wiL[ owe WSCJTC for default under this provision. Industrial Insurance Coverage. VVSCJTCwill. report the Contractor tothe Department ofLabor and Industries (L&0000 "non-empLoyee covered worker" and will pay L&I insurance premiums. Any injuries the Contractor suffers in the course of performing this contract are covered by U0. The Contractor and his/her physician ahouid claim accordingly. If this contract authorizes subcontracting., the Contractor provides L&I coverage for any subcontract workers; WSCJTC and the State assume noLiability for them. Termination. Noguarantee of work ie'Made orimplied aseresult of this Contract: merely signing this contract does not guarantee the Contractor any specific amount of payment. VV8OJTU may terminate this Contract by providing written notice to the Contractor. Termination shaLL be effective on the date specified in the termination notice. WSCJTC shaLL be liab[e for only authorized services provided on or before the date of termination. Assignment. The Contractor may not assign this Contract, orits rights orobligations toathird party. Confidentiality. The Contractor shall not disclose any information designates confidential. This contract and the Contractor's proposal, ifany, become the property ofthe VVSCJTC'subject tothe Public Records Act RCVV42.5G. Disputes. Ifodispute arises under this contract, it shall beresolved byoDispute Board. The WSCJTC Executive Director and the Contractor shaL[ each appoint a member to the Board. The Executive Director of the WSCJTC and the Contractor shall jointly appoint ethird member tothe Dispute Board. The Board eheKevaluate the dispute and resolve it. The Board's determination shall be final and bindingtoall parties tothis Contract. Indemnity. Each party shall be responsibLe for the acts, errors, and omissions of itself and its own officers'ompLoyees. and agents acting within the scope of their authority and within the scope of the performance of the agreement. Governing Law. This Contract shalt be governed by the Laws of Washington. The jurisdiction for any action hereunder shall be the Superior Caurt for the State of Washington. The venue of any action hereunder shall be in the Superior Court for Thurston County, State of Washington. Rights inData. Material created from this Contract shall be "works for hire" as defined by the U.S. Copyright Act of1976 and oheK be owned byVV8CrrC' including but not Umi�ed to reports' documents, videos, curricular material, exams or recordings. Such materials are subject toRO\m42�6,the Public Records Act; VVSClrCmay disclose such documents |n accordance with the PRA. _Severability. Ifany provision of this Contract or any provision ofany document incorporated by reference ohoUbe heLd invalid, such invalidity shall. not affect the other provisions ofthis Contract which can bogiven effect without the invalid provision, if such remainder conforms to the requirements of appUoabio Law and the fundamental purpose of this Contract, and to this end the provisions of this Contract are declared to be severable. Waiver. Afailure bythe VV8CJTOtoexercise its rights under this contract shall not preclude VVSODlCfrom subsequent exercise of such rights and shalt not constitute a waiver of any rights under this contract untess stated to be such in writing and signed by an authorized representative of WSCJTC and attached to the original contract. Total Allocation $492000 LexipoL Health Screens 13,680 Conference/Training 19,614 Docusign Envelope ID: 8CFC8266-E5D5-8668-8OC6-63BF1 6A23B1 F