HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: gOCC
REQUEST SUBMITTED BY: CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES M NO
DATE: 9/23/26
PHONE:X2931
❑Agreement / Contract
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❑ Bids / RFPs / Quotes Award
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El County Code
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M Minutes
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❑WSLCB
Commissioners' Minutes for
of
September
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO M N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO M N/A
DATE OF ACTION: 9
APPROVE: DENIED ABSTAIN
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DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/2 3/24
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Grant Count
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Board of Commissioners `a
Meeting Minutes
Week of September 21, 2026 - September 27, 2026
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Burgess and Jones in attendance. Commissioner Carter was out and
excused for the day. Commissioner Jones attended via Zoom starting at 10:32 a.m.
8:30 a.m. - 9:30 a.m. County Administrator Update
Staff Present: Tom Gaines, County Administrator; Jim Anderson -Cook and
Michelle Mercer, Development Services; Barbara
Duerbeck, ProsecutingAttorney's Office; Caitlin Manel6,
Clerk of the Board]
The following Topics were presented and discussed during the
County Administrator Update:
• Development Services -Comprehensive Plan
Comment: Sentinel Shores, LLC
• Clerk of the Board Update
o Budget Planning Dates
• Consent Item Review
• INET Building Walkthrough
• Inmate Movement
• Evidence Storage, Distribution Antennae System
Update Schedule
• Meetings this Week
• Single Point of Entry
• Corners Office Building Update
• Clear Risk- Cyber Security WSAC Group
• Grant Funding for Law and Justice Remodel
RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order
Personnel Disciplinary beginning at 8:47 a.m. to go until 8:57 a.m. In attendance were
Matters Commissioners Burgess and Jones, and Tom Gaines.
Commissioner Burgess closed the session at 8:57 a.m.
9:30 a.m. - 10: 00 a.m. Public Works Update
Staff Present: Andy Booth Director, Road Supervisor; Cade Egbert,
Engineer; Tom Gaines, Administrator
The following Topics were presented and discussed during the
Public Works Update:
• Mardon Sunrise Water Association
• Quincy Dry Campground
• Accomplishments
• Upcoming Hearings -Viewmont Drive Gate
• Public Works Substation Tour
• Equipment Rodeo
• Vantage RocksLide
10:00a.m.-10:15a.m. Auditor's Office Update
Staff Present: Shannon 'Falstad, Auditor and Amanda Simonsen,
Accountant; Tom Gaines, Administrator
The following Topics were presented and discussed during the
Auditor's Office Update:
• Annual Report
• Budget Call
• Project & Grant Accounting Meeting with Tyler Tech
• PayroLL Implementation
• Year to Date Budget Report
• Letter of Engagement -Temporary CFO Support
10:15a.m.-10:30a.m. Treasurer's Office Update
Staff Present: Carrie Heston, Treasurer; Tom Gaines, Administrator
The folLowing Topics were presented and discussed during the
Treasurer's Office Update:
• Financial Update
• Foreclosure Auction (11 /9/2026)
10:30 a.m. - 10:45 a.m. Superior Court Update (CommissionerJones attended via
Zoom at 10:32 a.m.)
Staff Present: Crystal Burns, Court Administrator; Tom Gaines,
Administrator
Page 2 of 9
BOCC Minutes Week of September 21, 2026
The following Topics were presented and discussed during the
Superior Court Update:
• New Commissioner -James GiLreath
• Trial Updates
• Grant Funding for Law and Justice Remodel
• Single Point of Entry
10:45a.m.-11:00a.m. Commissioner Work Session
Staff Present: Tom Gaines, County Administrator; Chelsey Sanford,
Deputy Clerk of the Board
The followingTopics were presented and discussed during the
Commissioner Work Session:
• Juvenile Court Christmas Pillowcase Party (12/9/2026)
• Chelan County Juvenile Detention Center
• Vantage RocksLide
11:00a.m.-11:30a.m. Position Management Review (PMR)
Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz,
Human Resources; Amanda Simonsen, and Amber Jacobs,
Accounting; Brandon Guernsey, Prosecuting Attorney; Dell
Anderson, Renew
The following Topics were presented and discussed during
Position Management Review:
• Prosecuting Attorney's Office, Investigator
Reclassification and Add 1 Deputy Prosecuting
Attorney Position
• Renew, Therapist -New Position, Part Time
• Renew, Program Coordinator- New Position, Seasonal
The Monday, September 21, 2026 session was closed at 11:23 a.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, September 22, 2026, at 9:00 a.m. with
Commissioners Burgess, Jones and Carter in attendance.
9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session
Page 3 of 9
BOCC Minutes Week of September 21, 2026
Staff Present: Tom Gaines (via Zoom), County Administrator; Caitlin
ManeR, Clerk of the Board; Jim McKiernan (via Zoom),
Fairgrounds; Chris Turner (via Zoom), Facilities &
Maintenance
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
o Facilities & Maintenance: Funding Source
• REET Fund Usage, Capital Facilities Plan
• WCRG Board Retreat -Commissioner Attendance
9:30 a.m. - 10: 00 a.m. Sheriff's Office Update (Cancelled)
10:00a.m.-11:00a.m. Human Resources Update
Staff Present: Gina Saldana, Assistant Director
The following Topics were presented and discussed during the
Human Resources Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• Staff Out of Office
• Position Management:
o Public Works, Accounts Payable Clerk BackfiLL
(Approved)
o Renew, Case Manager BackfiLL (Approved)
o Renew, Therapist -WISE BackfiLL (Approved
o Renew, Therapist -New Position, Part Time
(Approved)
o Renew, Program Coordinator- New Position,
Seasonal (Approved)
o Prosecuting Attorney's Office, Investigator
Reclassification and Add 1 Deputy Prosecuting
Attorney Position (Approved)
• Recent Resignations
COMMISSIONER'S MEETING
11:00 a.m. A. Call to Order
Page 4 of 9
BOCC Minutes Week of September 21, 2026
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-
minute Limit per person and a 15-minute total Limit. Public Comment
was provided about the following topics:
• Conditional Use Permit Application- Gorge Amphitheater
o Public Works Response, Permit Progression, State
Regulations, Required Reports
C. Approval of Agenda
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
• None
E. Commissioner's Roundtable -Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable - Misc. Discussion:
• State Auditor's Office Response re: Capital Project Funding
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the, auditing officer as required by
RCW 42.24-080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24-090, as recorded on
a Listing, and made available to the Board. (In the amount of
$190709803.33)
COMMISSIONERS' OFFICE
2. Approve Proclamation recognizing September 22 nd 1 2026 as Don
Nutt Appreciation Day in honor and recognition of his contributions
of artwork around Grant County.
3. Approve Commissioners' Minutes for the week of September 14,
2026.
4. Approve recommendation to deny Cannabis License Application
from New Green Health Harvest LLC for Cannabis Producer Tier 3
privileges, Located at 30356 Hwy 243 Lot 6 Ste B, Mattawa, WA
98092. This has been reviewed by Development Services.
Page 5 of 9
BOCC Minutes Week of September 21, 2026
5. Approve Special Occasion Liquor License for Boys & Girls Club of
the Columbia Basin for their "Enchanted Library" event taking place
on October 3, 2026 from 5:30 p.m. - 9:00 p.m. at Big Bend
Community College - 7662 Chanute St NE, Moses Lake, WA.
6. Approve Resolution 26-075-CC for Q3 Recommendations from
Grant County Economic Development Council (EDC) on the
Strategic Infrastructure Program (SIP) No. 2026-06 McKay
Healthcare, Kitchen Expansion, $240,000; No. 2026-07 Port of
Mattawa, Stevens Street Expansion, $200,000; and No. 2026-08 Port
of Coulee City, Design/Engineer Library Building, $200,000. Total
request of funding is $640,000.
7. Approve Amendment to Reimbursement, approved on September
15, 2026 for the Port District of Warden, Strategic Infrastructure
Program (SIP) No. 2024-02 & 2024-06 Truck Access/Bypass project.
Approved amount was $190,173. Amended reimbursement is
$200,000 and will close out both grant awards.
8. Approve Reimbursement Request from Big Bend Community
College on the American Rescue Plan Act (ARPA) in the amount of
$39,575.54 for the month of August 2026.
9. Approve Reimbursement Request from CAD Homes LLC, on the
behalf of Grant County Animal Outreach on the American Resue
Plan Act (ARPA) in the amount of $313,726.66. This will be the final
request, as funds will be expended.
10. Approve Reimbursement Requests #9 and #10 from McKay
Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-
03 in the amount of $20,738.15
11. Approve Reimbursement Request from Hopesource on the
Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount
of $42,707.12 f o, r Augu st se rvi ces.
DEVELOPMENT SERVICES
12. Approve Out of State Travel Request and Letter of Support for
Michelle Mercer to attend the NACo Data Center Peer Exchange in
Dorchester County, SC, per request of the County Administrator.
Dates of travel are December 14 through 16, 2026. If selected to
attend, the host county will cover all travel expenses.
13. Approve Proclamation recognizing and supporting Fire Prevention
Week.
FACILITIES & MAINTENANCE,
14. Approve Request to Purchase HVAC in N P1 Food Booth from Basin
Refrigeration and Heating, who provided the low bid in the amount of
$20,449.80; this cost includes applicable taxes, to be paid from the
Fairgrounds Food Booth Upgrades funds.
Page 6 of 9
BOCC Minutes Week of September 21,2026
15. Approve Request to Proceed with Cortez Fencing, who provided the
Low bid in the amount of $26,853.75; this cost includes applicable
taxes. This is an approved Capital Project, to be paid from the
Fairground Fence Additions Capital Funds, which has a balance of
$21,053.35. The remaining balance would be paid from North
Campground Power Upgrade; both Funds are REET1. (Held to the
9/28/2026 Consent Agenda)
FAIRGROUNDS
16. Approve request for exemption for security at the Economic
Development Council (EDC)/Grant County LEAD Summit. The
County is a sponsor and there will be numerous county employees
present, including the Fairgrounds Director.
RENEW
17. Approve Subcontractor Agreement between Grant and Adams
County Developmental Disabilities and Ability Employment Services
to provide Individual Supported Employment. Term of Agreement is
July 1, 2026 through June 30, 2027.
18. Approve Subcontractor Agreement between Grant and Adams
County Developmental Disabilities and Goodwill Industries of the
Inland Northwest to provide Individual Supported Employment and
Group Supported Employment. Term of Agreement is July 1, 2026
through June 30, 2027.
19. Approve Subcontractor Agreement between Grant and Adams
County Developmental Disabilities and ELmview to provide Individual
Supported Employment and Community Inclusion. Term of
Agreement is July 1, 2026 through June 30, 2027.
20. Approve Request for Grant County Technology Services (GCTS) to
purchase new computer equipment for Renew with an updated
quote in the amount of $146,991.21 to be paid from Fund 115.001
(Computer Replacement).
SHERIFF'S OFFICE
21. Approve Request for Public Hearing to declare surplus 2000 Ford
Van. This vehicle served as a personnel transport vehicle to and from
incidents, and a climate controlled office/interview space to support
interviews and interrogations. (The Public Hearing was scheduled
for 10/13/2026 at 11:30 a.m.)
Page 7 of 9
BOCC Minutes Week of September 21, 2026
TECHNOLOGY SERVICES
22. Approve Purchase Order #1099 to Netwrix Corp. for annual
software maintenance subscriptions renewal, Quote #Q-1 56022:
Auditor for Active Directory, Auditor for Windows File Servers, and
Auditor for Windows Server (per Users) in the amount of $15,396.68.
Term is September 29, 2026 through September 28, 2027. This is a
budgeted software maintenance renewal to be paid from Fund
501.0000.
MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 22, HOLDING ITEM 15 FOR ONE
WEEK. DISCUSSION ABOUT PRESENTATION OF ITEM 2. MOTION PASSED
L01 ki A." aC
G. Board Discussion/Decision Items
0 None
I. Adjournment
The Commissioner's Meeting adjourned at 11:32 a.m.
11:30 a.m. - 12:00 p.m. LGMS Financial Services Update
Staff Present.- Brian Carlson, LGMS; Tom Gaines, County Administrator;
Gina Saldana, Human Resources; Caitlin E. Manelt,
Commissioners' Office; Carrie Heston, Treasurer; Shannon
Fatstad, Auditor; Brandon Guernsey, Prosecuting Attorney
The following Topics were presented and discussed during the
Budget & Finance Meeting:
• 4-Step Budget Process
• Develop and Adopt Budget
N Bare Minimum -"Good Enough"
E 85% Capture of Reality
• Amend Budget
N Regular Amendment Tactic
• Create Financial Planning Function
0 Gradual, Measured Corrective Actions
• Tyler Tech Involvement and Implementation
• Budget Meeting Process
• Year to Date ActuaLs -Lack of Provision, County
Operations, Management Processes
Page 8 of 9
BOCC Minutes Week of September 21, 2026
MISCELLANEOUS ITEM:
The Board approved and signed the Grant County Public Works Payroll Salary Fund
for the September 18, 2026 pay date.
The Tuesday, September 22, 2026 session was closed at 12:06 p.m.
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Meeting Minutes for the week of September 21., 2026 were approved this A — day of
2026.
Attest:
Caitlin E. ManeLL,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
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Page 9 of 9
BOCC Minutes Week of September 21, 2026