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HomeMy WebLinkAbout*Other - AuditorsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Elections REQUEST SUBMITTED BY:K. OI'OZCO - K. Of'OZCO CONTACT PERSON ATTENDING ROUNDTABLE. CONFIDENTIAL INFORMATION: DYES MNO DATE:9/24/26 PHONE:x2743 waim-Irl AN ----------- ElAgreement Contract DAP Vouchers FlAppointment / Reappointment DARPA Related OBids / RFPs / Quotes Award 013id Opening Scheduled iR Boards / Committees OBudget OComputer Related OCounty Code DEmergency Purchase F1 Employee Rel. r-1 Facilities Related El Financial 0 Funds Ell-learing Dinvoices, / Purchase Orders RGrants — Fed/State/County ElLeases EIMOA / MOU ElMinutes 0Ordinances FlOut of State Travel E]Petty Cash R Policies FlProclarnations 0 Request for Purchase F1 Resolution DRecommendation OProfessional Sere/Consultant DSupport Letter ElSurplus Req. DTax Levies DThank You's OTax Title Property OWSLCB SUGGESTED,. G F DRAC --------T6rm, cost: etc Authorization of Canvassing Board Representatives, Auditors Staff and Authorization of Legislative Authority to Serve on Canvassing Board. If necessary, was this document reviewed by accounting? F-1 YES F! NO '5Q N/A If necessary, was this document reviewed by legal? 0 YES 0 NO iR N/A APPROVE: DENIED ABSTAIN D 1 : D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 AUTHORIZATION OF CANVASSING BOARD REPRESENTATIVES AUDITOR'S STAFF WE the Grant County Canvassing Board, acting under authority given in RCW 29A.60, WAC 434-262-015, do hereby authorize the following persons: Kaylyn Orozco Rebecca Pettingill Heather Hagen to act as our representatives. Their duties shall include issuing vote by mail ballots, mailing vote by mail ballots, inventory of vote by mail ballots, securing vote by mail ballots to be issued; and vote by mail ballots that have been voted and returned; examine the postmark, receipt mark, date of oath and statement on the outer envelope containing the vote by mail ballots; and to verify that the voter's signature thereon is the same as that on the original application. This may be done prior to Election Day. The same representatives will also make the determinations on the problems concerning the correctness of the questioned ballots, i.e., proper voter registration, proper address, proper precinct and whether or not the ballot should be submitted to the Canvassing Board for further action. The Canvassing Board shall decide all unresolved issues concerning questioned ballots. Further, the same representatives, according to Canvassing Board Policy and Procedures, Section 4; & Section 5.b, will duplicate the unreadable ballots. This procedure will be advertised in a legal paper for the general public and the chairs of the major political parties will also be notified of the exact time and place that the duplications will be done. The same representatives will conduct the auditing functions of the election records, (ballot control record, transport carrier log, audit report, etc.) after each election. Such auditing functions will contribute to the final certification of the election. Joshua Keyser Temporary Help: Karrie Stockton des This representative(s) will be handling the ballots through the mail room process. This delegation of authority shall be in effect for all the functions for the Special Election, to be held February 10, 2026. Further, the Canvassing Board acknowledges that from time to time the individuals designated as its representatives will change as staff changes occur in the Auditor's Office, requiring additions to and/or deletions from the list of individuals listed above. DATED this_2? .74day of September, 2026 ukj GRANT COUNTY AUDITOR PROS UTING AT RNEY CHAIRMAN, B OF COMMISSIONERS DELEGATION OF COUNTY LEGISLATIVE AUTHORITY TO SERVE ON CANVASSING BOARD I, Kevin Burgess, Chair of the Grant County Legislative Authority, hereby Y Designate Myself , to serve on the Grant County Canvassing Board for the General Election to be held on November 3 2026. I will serve for the time frame stated below Ken�,, oft - Signature County Commissioner Title November 24, 2026 Time frame of Delegation Such delegation is made under the authority of RCW 29A.60, WAC 434-262-015 and in accordance with Chapter 1.3 9 of the Washington State Laws of 1995.